Administrative Coordinator

2 weeks ago


Ottawa, Canada Glebe Parent's Day Care Full time

**INTERNAL/EXTERNAL JOB POSTING**
**Tuesday, August 8th, 2023**

**Administrative Coordinator
- CONTRACT**

**POSITION**:Administrative Coordinator - 8 hours per day - 3 MONTH CONTRACT

**START DATE**:August 31, 2023

**JOB DESCRIPTION**:
Provides administrative and program support for our childcare programs, executive director, coordinators, and staff. Duties include, but not limited to purchasing, administrative duties, records management, and childcare registration.

**REQUIRED QUALIFICATIONS**:

- Office administrative program or equivalent
- Experience in administration for a childcare centre preferred.
- Police Reference Check for working with the vulnerable sector completed within the last 3 months.
- Proficient with Microsoft Office (Word, Excel, Google Drive and Outlook).
- Organized, detail-oriented, able to prioritize duties and multitask under pressure.
- Ability to exercise sound judgement and initiative in performing tasks.
- Strong proficiency in English verbal and written; French or other languages an asset.
- Advanced clerical, administrative and bookkeeping experience preferred.
- Valid Standard First Aid certificate with Infant and Child CPR (level C)

**MAJOR DUTIES and RESPONSIBILITIES**:
**Communication**:

- Maintain a schedule of appointments for staff.
- Answer incoming calls, answer questions and direct calls to appropriate staff.
- Ability to communicate professionally and effectively.
- Prepare correspondence using a personal computer.

**Clerical and Program Support**:

- Assist with coordination and communication between the childcare centers and local agencies.
- Assist with registration and enrollment.
- Maintained physical and computerized departmental files.
- Maintained records using database systems.
- Assist with office equipment.
- Process orders and acquisitions.
- Assist with maintaining inventories.

10 Fifth Avenue, Ottawa, Ontario K1S 5N5 Tel: 613-233-9268

Other:

- Perform other duties as assigned.

**HOURS**: Monday - Friday 8-hour shifts per day - 9:30 AM to 5:30 PM

**WAGES AND BENEFITS**:$23.93 per hour plus $2.00 wage grant and benefits
(pending funding).

**CLOSING DATE AND TIME**:Friday, August 18th at 5:30pm

**The Glebe Parents Day Care is an equal opportunity employer.**

10 Fifth Avenue, Ottawa, Ontario K1S 5N5 Tel: 613-233-9268

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: $23.93-$25.93 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K1S 5N5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

Application deadline: 2023-08-18
Expected start date: 2023-08-31



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