Administrative Coordinator
2 weeks ago
**INTERNAL/EXTERNAL JOB POSTING**
**Tuesday, August 8th, 2023**
**Administrative Coordinator
- CONTRACT**
**POSITION**:Administrative Coordinator - 8 hours per day - 3 MONTH CONTRACT
**START DATE**:August 31, 2023
**JOB DESCRIPTION**:
Provides administrative and program support for our childcare programs, executive director, coordinators, and staff. Duties include, but not limited to purchasing, administrative duties, records management, and childcare registration.
**REQUIRED QUALIFICATIONS**:
- Office administrative program or equivalent
- Experience in administration for a childcare centre preferred.
- Police Reference Check for working with the vulnerable sector completed within the last 3 months.
- Proficient with Microsoft Office (Word, Excel, Google Drive and Outlook).
- Organized, detail-oriented, able to prioritize duties and multitask under pressure.
- Ability to exercise sound judgement and initiative in performing tasks.
- Strong proficiency in English verbal and written; French or other languages an asset.
- Advanced clerical, administrative and bookkeeping experience preferred.
- Valid Standard First Aid certificate with Infant and Child CPR (level C)
**MAJOR DUTIES and RESPONSIBILITIES**:
**Communication**:
- Maintain a schedule of appointments for staff.
- Answer incoming calls, answer questions and direct calls to appropriate staff.
- Ability to communicate professionally and effectively.
- Prepare correspondence using a personal computer.
**Clerical and Program Support**:
- Assist with coordination and communication between the childcare centers and local agencies.
- Assist with registration and enrollment.
- Maintained physical and computerized departmental files.
- Maintained records using database systems.
- Assist with office equipment.
- Process orders and acquisitions.
- Assist with maintaining inventories.
10 Fifth Avenue, Ottawa, Ontario K1S 5N5 Tel: 613-233-9268
Other:
- Perform other duties as assigned.
**HOURS**: Monday - Friday 8-hour shifts per day - 9:30 AM to 5:30 PM
**WAGES AND BENEFITS**:$23.93 per hour plus $2.00 wage grant and benefits
(pending funding).
**CLOSING DATE AND TIME**:Friday, August 18th at 5:30pm
**The Glebe Parents Day Care is an equal opportunity employer.**
10 Fifth Avenue, Ottawa, Ontario K1S 5N5 Tel: 613-233-9268
**Job Types**: Full-time, Fixed term contract
Contract length: 3 months
**Salary**: $23.93-$25.93 per hour
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Ottawa, ON K1S 5N5: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- Mandarin (preferred)
Shift availability:
- Day Shift (preferred)
Work Location: In person
Application deadline: 2023-08-18
Expected start date: 2023-08-31
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