Administrative and Project Coordinator Administrative and Project Coordinator

Found in: Jooble CA O C2 - 1 week ago

Ottawa ON, Canada Inuitcircumpolar Full time

Reporting to the Executive Director and Project Leader for the secondary part-time project coordination duties when assigned by the Executive Director
The primary full-time duties will be to provide efficient, responsive, and professional office administrative support to the ICC Canada office. Under the mentorship of the Project Lead, the main part-time duties as a project coordinator will be to provide necessary support. Administrative Support
Calendar management, file management, staff event management
Provide administrative support to all departments and staff as required including office security, finance, communications, human resources, etc.
Arrange travel, accommodations and conference registrations for staff and Executives
Support the planning and administration of Board and other meetings by performing duties such as organizing meeting locations, preparing meeting materials, distributing agendas, and related items
Provide general office management support such as ordering and maintaining office and kitchen supplies, ensuring equipment is in working order and the office and kitchen are maintained professionally
Perform reception responsibilities including greeting visitors, screening and directing calls and correspondence, and answering general inquiries from the public
Maintain effective physical and electronic office filing systems 
Assist with project activities such as making logistical arrangements, coordinating translation of materials and scheduling and attending meetings
Gather, collect and analyze information related to specific project requirements 
Post-secondary education in a related field such as office management, business, or a combination of relevant education and experience
~3+ years of related experience with administrative support and procedures
~ High level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and database management skills
~ Fluency in English and Inuktut would be an asset
~ Sound judgment, strong analytical skills and ability to be flexible in a changing work environment
~ Experience with web and social media content creation and posting
~ Work is normally performed in a typical interior/office work environment including frequent use of computer;
Work in a generally comfortable work environment with limited exposure to physical risk;
ca and indicate  Office & Project Coordinator in the subject line.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, disability age, or veteran status. For individuals with disabilities who would like to request an accommodation, please contact us at: jdurocher@inuitcircumpolar.

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