Office Administrator

1 week ago


Richmond Hill, Canada Evans Planning Full time

Evans Planning is an urban planning and project management firm located in Vaughan, Ontario. We are looking to add an Office Administrator to our team.

**Qualifications**:

- Willing to learn and get trained with job related software, documents and tasks.
- Basic knowledge of Outlook, Quick Books and Microsoft Office.
- Strong written and verbal communication skills.
- Excellent communication, inter-personal and organizational skills.
- Punctuality and dependability.
- Attention to detail.

**Responsibilities**:

- Attend office daily to serve as public face in reception area, meet clients and provide them with help if necessary
- Coordinate general staff meetings and client review meetings as necessary
- Monitor office supplies and purchase same (restocking kitchen, bathroom, printer, other general office supplies)
- Coordinate IT services, cleaning and repairs as necessary by arranging with appropriate specialists
- Coordinate employee events and celebrations
- Coordinate hiring of new employees, including scheduling interviews, preparing job offers and managing onboarding process
- Assisting with performance evaluations and training
- Maintain Company Policies Manual and train employees regarding use of same
- Monitor government directives related to COVID-19, maintain supply of COVID-19 protective measures and tests
- Track employee attendance, days off, and work from home requests
- Prepare proposals and scopes of work for potential Clients
- Manage active job lists and work assignments in office
- Provide assistance to Principal Planners on standard functions such as preparation of transmittal or cover letters, coordinating couriers/deliveries
- Manage calendars and meetings for Principal Planner
- Other duties as assigned from time to time
- Recommend new procedures to bring greater efficiency to office operations/functions
- Assist with maintenance and updates of company website, social media accounts, and other advertising

Only applicants selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: From $36,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Richmond Hill, ON L4C 7A2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person


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