Purchasing Administrator

2 weeks ago

Ottawa, Canada Kinaxis Full time

At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact.

Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for our customers and for generations to come. Our cloud-based platform RapidResponse ensures that the products we need - everything from medicine and cars, to day-to-day items like toothpaste - make it to market and into our hands when we need them with mínimal ecological footprint.

We make the world better, and you can too.

**Purchasing Administrator**:
**Job location**: our office in _Ottawa, Canada. We work in a hybrid model where the expectation is to work a minimum of 3 days in the office._

**About the team**:
The Purchasing Administrator provides a wide range of administrative support to the Purchasing team such as requesting quotes, issuing purchase orders, resolution of billing issues, manage open purchase orders, issue maintenance renewal notices, and generation of appropriate reports as required.

This position requires a highly organized, detail oriented, proactive, and adaptable individual who strives to achieve tremendous results. The Purchasing Administrator will be an exceptional communicator, be able to prioritize activities, and complete tasks based on urgency and importance.

**What you will do**:

- Assist purchasing team members with procuring goods for various departments, including obtaining quotes if required.
- Ensures that purchase order documents are properly completed with current terms and conditions of purchases.
- Managing purchases to ensure delivery dates are met.
- Maintain positive relationships with suppliers and internal customers.
- Use procurement software to place, amend and receive purchase orders.
- Process returns to vendors as required.
- Resolve billing issues and purchasing discrepancies between the company and the vendors.
- Send maintenance renewal notices to departments as required.
- Generate purchasing reports as required.
- Manage Open PO report and other financial reporting as required.
- Obtain Visa receipts for reconciliation.
- Contract Renewal Administration which included follow-ups and inquiries on upcoming contract renewals.
- Requesting quotes (as required)
- Issue purchase orders for Low dollar commodities
- Process purchase orders for Professional Services and verify pricing, dates and entities to match the purchase order.
- Other duties as required.

**What we are looking for**:

- Experience working in a purchasing department is preferable in a nonmanufacturing environment. Ideal experience includes software IT organizations, including purchasing, supplier relations, goods receipt/invoice receipt.
- Knowledge and experience using ERP Systems such as Netsuite, Novatus and ServiceNOW is preferable.
- Good working knowledge of Microsoft Outlook, Word and Excel
- Ability to work in a fast-paced environment with multiple demands and changing priorities.
- Ability to work both independently and as a team.
- Strong organizational skills and attention to detail
- Strong interpersonal skills with a demonstrated customer service
- Open and willing to communicate and respond to the needs of internal customers.
- Time Management skills to prioritize competing tasks, both internal and external

**What we have to offer**:

- **Challenging Work - **We love solving highly complex problems. And as the global leaders in our industry, we never stop innovating—our work is never "done. That's because across our teams and in all roles, every employee is empowered to bring their best ideas forward and to jump in and solve the problems they're passionate about.
- **Great People - **We take our work seriously, but we don't take ourselves too seriously It's in our DNA to celebrate, laugh, and have fun. We are stronger, together, when we are open, honest, and above all, real. Every person is valued here and plays an important role in our shared success.
- **Global Impact -** As a global team spanning continents, boundaries, and cultures, every day we are inspired by the impact our work has on our colleagues, our customers, our communities, and the world at large.
- **Diversity, Equity and Inclusion** - Diversity, equity and inclusion are more than words to us. They are the guiding principles for building a culture where we celebrate each others' differences, continuously strive for equality and recognize that inclusion makes us stronger as individuals, a company and a global citizen.

  • Purchaser

    4 days ago

    Ottawa, Canada Black & McDonald Limited Full time

    **BUILD YOUR CAREER AT BLACK & MCDONALD** With a solid foundation, anything is possible. Building something from nothing is in your blood, and it's in ours too. It's why we choose to do meaningful work that transforms the world we live in. Like you, we can't wait to get our hands on exciting, diverse projects that make a difference in our communities. We're...

  • Lead Purchasing Officer

    4 days ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Procurement **# of Open Positions**: 1 **Faculty/Service - Department**: Finance **Campus**: Ottawa, ON **Union Affiliation**: SSUO **Date Posted**: April 15, 2024 **Closing Date**: April 26, 2024 **Note**: Applications will be...

  • Finance Officer, Inventory and Purchasing Management

    1 week ago

    Ottawa, Canada Envari Full time

    By providing energy management services, with a focus on environmental responsibility and conservation each person at Envari is part of empowering the lives of people in the communities we serve. That purpose unites us and fuels our work. And if joining us in this work energizes you too, we may have the opportunity for you. JOB SUMMARY The Finance...

  • Property Administrator

    4 weeks ago

    Ottawa, Canada First Bay Properties Inc. Full time

    This position involves the administration and management duties associated with a portfolio of commercial (office, industrial & retail) properties in Ottawa. Job duties include, but are not limtied to: - Handling all incoming tenant correspondence/inquiries - Managing service contracts and repair orders - Issuing purchase orders, matching invoices to...

  • Property Administrator

    4 weeks ago

    Ottawa, Canada The Properties Group Full time

    The Commercial Property Management Administrator (PMA) reports to the Property Management Department Manager and is responsible for providing administrative assistance to the department. The PMA is responsible for coordinating the paper-flow within the department and for being the initial point of contact for service calls and other tenant concerns. The...

  • Intermediate Administrator, Finance

    11 hours ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 15 **Job Family**: Finance (JF) **# of Open Positions**: 1 **Faculty/Service - Department**: Finance_Faculty of Social Sciences **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: May 16, 2024 **Closing Date**: May 27, 2024 **Note**:...

  • Administrative Assistant

    1 week ago

    Ottawa, Canada Aga Khan Foundation Canada Full time

    **Location**: Ottawa**About AKFC**: Aga Khan Foundation Canada (AKFC) is an international development organization and registered charity. AKFC partners with communities, businesses, and governments to find innovative, lasting solutions to global challenges. Working in Africa and Asia, we invest in local institutions and systems that anchor progress over the...

  • Project Administrator

    3 days ago

    Ottawa, Canada Expercom Telecommunications Inc Full time

    Job Location: **Ottawa** State/Province: **Ontario** Reporting to the Control Centre Manager, the Project Administrator is part of a team who is involved in carrying out pre-construction activities. This role collects data for all subcontracting activities in order to start construction in a timely, efficient manner and provides data for management to start...

  • Payroll Administrator

    3 days ago

    Ottawa, Canada Lepine Apartments Full time

    **Key Responsibilities / Accountabilities **Payroll Administration** - Maintain and update employee information, attendance records, reconcile timesheets, and leave requests. - Manage multiple payrolls on a biweekly basis for a growing company. - Assist with the administration of Health Care Spending Account payments. - Manage records of employment and T4...

  • administrative manager

    3 weeks ago

    Ottawa, Canada RC FAMILY ONTARIO INC. Full time

    Education: Bachelor's degreeExperience: 2 years to less than 3 years or equivalent experienceTasksDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures within establishHire and train or arrange...

  • Project Administrative Manager

    4 weeks ago

    Ottawa, Canada Circle K Full time

    **JOIN OUR TEAM** You may have already stopped for coffee, refueling your car, or eating something on the go. Then you know what Couche-Tard is. Our mission at Couche-Tard is to make our customers' lives a little easier every day. We have grown into a successful global company with over 16,000 stores in 26 countries, serving over 6 million customers every...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada Ismaili Centres Full time

    Aga Khan Foundation Canada (AKFC) is looking for an Administrative Assistant based in Ottawa.As Administrative Assistant you will provide administrative support to the Public Engagement and Resource Mobilization department, including organizing logistics for travel, meetings and team events as well as facilitating internal processes such as procurement,...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada Ismaili Centres Full time

    Aga Khan Foundation Canada (AKFC) is looking for an Administrative Assistant based in Ottawa.As Administrative Assistant you will provide administrative support to the Public Engagement and Resource Mobilization department, including organizing logistics for travel, meetings and team events as well as facilitating internal processes such as procurement,...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada Ismaili Centres Full time

    Aga Khan Foundation Canada (AKFC) is looking for an Administrative Assistant based in Ottawa.As Administrative Assistant you will provide administrative support to the Public Engagement and Resource Mobilization department, including organizing logistics for travel, meetings and team events as well as facilitating internal processes such as procurement,...

  • administrative manager

    3 weeks ago

    Ottawa, Canada RC FAMILY ONTARIO INC. Full time

    Education: Expérience: EducationBachelor's degree or equivalent experienceTasksDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures within establishHire and train or arrange for training of...

  • Parts Administrator

    5 days ago

    Ottawa, Canada Rush Truck Centres of Canada Full time

    Rush Truck Centres of Canada is part of Rush Enterprises, the largest commercial vehicle dealership group in North America. We represent a wide range of industry-leading truck and trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 15 locations in Ontario and almost 600 employees, we want the best and brightest...

  • Property Management Administrator

    7 days ago

    Ottawa, Canada The Smart Choice Management Full time

    The Property Management Administrator (PMA) reports to the Property Management Department Manager and is responsible for providing administrative assistance to the team. The PMA is responsible for coordinating the paper-flow within the department and for being the initial point of contact for service calls and other tenant concerns. The position requires...

  • Sales Administrative Assistant

    4 days ago

    Ottawa, Canada Mansteeel Rebar Ltd Full time

    We are currently seeking a **Sales Administrative Assistant ** to join the team in our **Kanata** location. The primary role of the Sales Representative is to provide exemplary service to the customer and manage the day-to-day activities for accounts assigned. The Sales Representative will work to increase market share, prepare quotes, create sales/work...

  • Construction Administrator

    1 week ago

    Ottawa, Canada MacEwen Petroleum Inc. Full time

    **OVERVIEW**: Working in collaboration with the Construction Site Development Manager, the Construction Manager, Project Manager, site operators, and Municipal and Provincial Representatives, the role of the Construction Administrator is to coordinate the construction and assigned renovation projects, and regulatory and incentive...

  • Administrative Coordinator

    1 week ago

    Ottawa, Canada Astro Design Centre Full time

    Are you able to provide excellent customer service? Astro Studio is looking for an organized, analytical administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations to join our growing team. **Reception**: - Greet clients, answer phones, direct visitors to areas of interest,...