Administrative Assistant

3 weeks ago

Ottawa, Canada Aga Khan Foundation Canada Full time

**Location**: Ottawa**About AKFC**:
Aga Khan Foundation Canada (AKFC) is an international development organization and registered charity. AKFC partners with communities, businesses, and governments to find innovative, lasting solutions to global challenges. Working in Africa and Asia, we invest in local institutions and systems that anchor progress over the long term. In Canada, AKFC mobilizes funding and expertise, and promotes awareness of global issues. AKFC is an agency of the Aga Khan Development Network, one of the world’s most comprehensive development organizations. Since 1980, AKFC has helped millions of women and men to unlock their own potential to build a better life.

**Position Summary**:
The Public Engagement and Resource Mobilization (PERM) team at AKFC is a multi-faceted and
dynamic team. It is made up of highly motivated professionals, whose responsibilities include: the
development and execution of public engagement initiatives; the mobilization of financial
resources from Canadian individuals and corporations; the management of corporate
communications; collaboration with the AKDN and its agencies; volunteer engagement; and the
stewarding of relationships with government partners and other institutions.
The Administrative Assistant provides administrative support to the Public Engagement and
Resource Mobilization department, including organizing logistics for travel, meetings and team
events as well as facilitating internal processes such as procurement, contracting and purchase
orders. The incumbent is a focal point for information and is responsible to ensure administrative
and organizational efficiency within the department. The incumbent is expected to be proactive
and have the ability to forecast the administrative needs of the department.

The incumbent should be available to work occasional evenings and weekends as required.

The starting salary range for this position is between $42,000 and $47,000 per year.

**Responsibilities**:

- Act as the focal point between the finance department and the teams, taking responsibility
for purchase order / invoice management, expense claims, administrative budgets and
other finance-related tasks
- Support logistics for internal and external meetings and events, both virtual and in-person.
- Act as the focal point for contract preparation and management, ensuring that proper
procedures and templates are followed, and that all supporting documentation is provided.
- Administrative support for volunteer engagement program
- Respond to public inquiries
- Other administrative support as required

**Qualifications & Experience**:

- Post-secondary education from an accredited college or university required.
- One to three years’ experience in an administrative position.

**Essential Skills and Attributes**:

- Able to work independently supporting a team of individuals to achieve results.
- Excellent communications skills (verbal and written).
- The ability to maintain strong and respectful personal relationships with all internal and external stakeholders
- Proficiency in French will be considered an asset
- Dynamic, collaborative, and able to face challenges with patience, perseverance, and
flexibility.

**Deadline for submissions: May 23, 2023

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