Project Administrator

3 weeks ago

Ottawa, Canada Expercom Telecommunications Inc Full time

Job Location:
**Ottawa**
State/Province:
**Ontario**
Reporting to the Control Centre Manager, the Project Administrator is part of a team who is involved in carrying out pre-construction activities. This role collects data for all subcontracting activities in order to start construction in a timely, efficient manner and provides data for management to start construction activities. This role will also have an emphasis on the accounts payable function related to project construction activities.
**RESPONSIBILITIES**
- Ensuring subcontractor contracts are issued;
- Create and issue vendor purchase orders for daily construction activities;
- Reconcile packing slip receipts with purchase orders in Microsoft AX for daily activities;
- Scan and save packing slips electronically in Microsoft AX
- Receive all vendor invoices and verify PO #’s, receipt of packing slips and send to head office for processing;
- Review all month end statements from subcontractors/vendors to verify costs and invoices received;
- Train accounts payable functions in Microsoft AX to support administration;
- Troubleshoot vendor invoice discrepancies as required;
- Reconcile manager monthly statements;
- Daily communication with infrastructure team and vendors;
- Ensure reports are issued on a timely manner as needed by management;
- Any and all other duties as assigned in order to meet Company objectives.

**REQUIREMENTS**
- Minimum of 1 year of administration experience, preferably in the construction industry;
- Previous experience in Accounts Payable required;
- Strong communication skills both written and verbal;
- Strong attention to detail;
- Strong time management and organizational skills;
- Proficient in Microsoft office skills with strong focus in excel;
- Ability to work under pressure, high volume and tight timeline work environment.

Please note: This is a full-time, in office role with some flexibility to work from home. The ability to commute to the Carp Road location daily is essential.
**ABOUT TELECON GROUP**

**Job Types**: Full-time, Permanent

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