Admin Assistant I
3 months ago
**About the Calgary Stampede**
The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.
As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.
**Position Summary**
The Admin Assistant l is a member of the Food & Beverage Team, responsible for administrative support and to ensure that matters are attended to in an effective and efficient manner. This position is the face of the Food & Beverage Team. This is a great opportunity for someone looking for a long-term career opportunity with growth potential.
Our vision is to provide **“**WORLD CLASS SERVICE WITH WESTERN HOSPITALITY”.
**Please note this posting will close on November 1, 2024.**
**Responsibilities**
Responsibilities of this role include, but are not limited to:
- Reception: greet guests and answer phones
- Provide administrative support services to the Food & Beverage team including data entry, payroll, reports, invoicing, client requests and other general administrative duties
- Create and maintain business documents using Word, Excel, and Publisher
- Maintain customer and event database
- Order office supplies and maintain equipment
- Mail distribution
- Deliver the highest standards of customer service and excellent interpersonal skills
- Other duties as assigned
**Qualifications**
- Attention to detail and a high level of accuracy
- Able to work independently and within a team environment
- At least two years of office experience
- At least one year of hospitality experience, preferably in food and beverage
- Able to deal with a fast-paced environment and tight deadlines
- Intermediate to expert level computer skills in MS Word, Excel, PowerPoint, Publisher and Outlook
- Minimum typing speed of 45 words per minute
- Experience with Ungerboeck is an asset
- A college diploma or university degree would be an asset.
**Benefits**
The Calgary Stampede offers a unique and exciting work environment and the opportunity for advancement and employee training.
**To Apply**
All applicants are thanked in advance and only those selected for interviews will be contacted.
**Experience**: Required
- 2 - 3 years: Previous Admin experience
Preferred
- 2 - 3 years: Food and Beverage and/or Culinary Experience
- 2 - 3 years: Logistics Experience
**Behaviors**: Preferred
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
**Motivations**: Preferred
- Self-Starter: Inspired to perform without outside help
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
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