Admin Assistant

7 days ago

Calgary, Canada Calgary Stampede Full time

**About the Calgary Stampede**

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.

As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

**Position Summary**

The Admin Assistant - Uniforms and Merchandising is responsible for assisting the Uniforms and Promotions Specialist in the daily operations of the Uniforms department. The Admin Assistant - Uniforms and Merchandising will manage uniform inventory, coordinate fittings, and ensure the timely delivery and pick-up of uniforms to and from vendors. This role involves providing exceptional customer service, processing work orders and invoices, operating equipment such as a sewing machine and engraving machine and maintaining a safe and organized work environment. The position requires strong multitasking skills, attention to detail, and the ability to adapt to seasonal demands, with occasional driving duties and physical tasks such as lifting and moving inventory.

**Closing Date: Friday December 20, 2024**

**Responsibilities**:
Responsibilities of this role include, but are not limited to:

- Know and comply with all Calgary Stampede safety standards, competencies, policies, and procedures.
- Promotes safe work environment at all times and report any unsafe condition when noticed.
- Provide exceptional customer service to internal and external customers.
- Organizing inbound and outbound invoices using QuickBooks.
- Process work orders using Momentis (formerly Ungerboeck).
- Organizing uniform office inventory and supplies.
- Lead uniform fittings for employees of all genders.
- Processing delivery of uniform stock.
- Moving and loading uniform stock into fleet vehicle and using fleet vehicle to deliver uniform to tailoring and embroidery vendors.
- Driving Calgary Stampede fleet vehicle required approximately 5-8 hours per week to pick up and drop off uniforms at vendors.
- Use an automated engraving machine to engrave name tags.
- Hem pants by using a sewing machine. Required approximately 1 day a week depending on business volumes.
- Ability to multitask.
- Have the ability to work in a busy environment and adapt to changes in seasonal changes.
- Have the ability to plan their own day.

**Qualifications**:

- Class 5 driver’s license.
- Knowledge of how to use a sewing machine (preferred).
- Have working knowledge of MS office.

**Physical Demands**:

- Occasional Lifting upto 50 lbs.
- Occasional Pushing/pulling upto 50 lbs.
- Willingness to work a flexible schedule during peak periods.
- Occasional crouching, bending, kneeling and reaching.
- Ability to work in a fast-paced environment, work under pressure, attention to detail and visual acuity.
- Combination of sitting, walking and occasional standing for extended periods.
- Occasional repetitive arm, hand and finger movements.

**Working Conditions**:

- Exposure to animals in action, noise, dust, fumes, gases, odours, animal dander, and changes in temperature.

**Scheduling**:

- First 2 - 3 months Monday - Friday, to allow for proper training.
- After 3 months the schedule is anticipated to be Tuesdays to Saturdays, with Sundays and Mondays off.

**Benefits**

The Calgary Stampede offers a unique and exciting work environment and the opportunity for advancement and employee training.

**To Apply**

To apply, please submit your resume.

All applicants are thanked in advance and only those selected for interviews will be contacted.

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