Executive Assistant

6 months ago

Langley, Canada Lorval Capital Management Full time

**Who we are**:
Have you been searching for an energetic, dynamic and fun company to call home? Look no further Lorval Capital Management located in Langley, BC proudly representing the following companies: Vitrum Glass Group, Apex Aluminum Extrusions & Lorval Developments. Since we’re in the business of being exceptional, that means we’re always looking for exceptional people to join our team. Could you be one of them?

**Purpose**:
We are seeking an energetic and attentive Executive Assistant reporting to the President. As the Executive Assistant, you are self-motivated, solutions driven, and highly confidential. In this role, you will fulfill a diverse range of job duties including scheduling, call screening, personal errands, researching various projects, and miscellaneous office duties.

**Duties**:

- Manage executive calendar.
- Provide executive support to the President by undertaking a range of administrative tasks and projects, self-directed and directed.
- Prepare internal and external correspondence on behalf of the President.
- Maintaining Organizational Charts for the group of companies.
- Screen incoming mail and telephone communications. Ensure that all communication is handled in a timely and professional manner.
- Coordinate preparations of company training documents and presentations including compiling, editing, formatting, binding and distributing presentation materials.
- Assist in the coordination of tours and visits.
- Supervise and direct the Personal Assistant and Admin Assistant, including training monitoring performance and providing constructive feedback.
- Assist in the Human Resources Department with various tasks including on-boarding for leadership positions.
- Organizing and event planning including company sponsored learning sessions.
- You will be the point of contact for internal & external requests, assuming full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees.
- Set up, prepare agenda, and take meeting notes for strategic and leadership meetings.
- Arrange travel, from hotel and air booking to itinerary coordination and research into local transportation and activities for President and his leadership groups.
- Ensure sensitive documents are kept confidential.
- Prepare all documents and materials needed for travel.
- Other administrative and support duties as required
- Orders and organizes meals, stocks food and beverage inventory as required.
- Lead the philanthropic activities on behalf of the company.
- Plan and schedule the use and cleaning of company properties and vehicles.
- Manage building care takers and cleaners.

**Skills**:

- Proven years of previous experience providing support to senior executives
- Discreet and professional with the ability to manage highly confidential information
- Communication is key, clearly conveys thoughts, both written and verbally, listening attentively and asking questions for clarification and understanding
- Hold yourself and others accountable to meet commitments
- The ability to process detailed information effectively and consistently
- Priority Setting: focuses time/energy on the most important issues/opportunities. Clearly understand how to assess importance of tasks and decisions
- Flexible: willing to tackle different and varied tasks with various stakeholders as directed by the President
- Day-to-day tasks change constantly; the ability to flexibly adapt is necessary to succeed in this role.
- You will work independently, thrive by leveraging your resourcefulness, excel at being well-organized, and be able to follow through the completion of tasks without being prompted.

**Qualifications**:

- Five (5) or more years' experience in an Executive Assistant role for CEO or President.
- Diploma or Undergraduate Degree in Business Administration or related field preferred
- Professional demeanor and respect for confidentiality
- Strong communication skills and experience working with key internal and external stakeholders
- Ability to maintain a high level of accuracy with all tasks
- Proven track record of strong organization skills with great attention to detail
- Proven track record of superior multi-tasking, prioritizing and time management skills
- Pleasant and accommodating demeanor with a strong commitment to providing a high level of support
- Career-minded as position can continue into evenings and weekends when required

**Equity Statement**: Consistent with our commitments to equity and diversity, we actively recruit from all designated groups. We also provide employment accommodation upon request to current staff members and to applicants during the recruitment process. We aim to provide a work environment where excellence is allowed to flourish, and diversity is prized. We are committed to providing accommodation throughout the interview and employment process. If you require an accommodation, please advise the hiring m

  • Executive Assistant

    4 months ago

    Langley, Canada Envision Financial, a division of First West Credit Union Full time

    We are currently seeking an Executive Assistant to join our team. The Executive Assistant provides a high level of confidential administrative support to one or more members of the First West Leadership team. The Executive Assistant manages the executive’s schedules and travel arrangements, facilitates smooth communications between the executive and...

  • Executive Assistant

    7 months ago

    Langley, Canada Venturis Capital Corporation Full time

    **Venturis Capital Corporation** strategically invests in visionary and values-driven organizations, with expertise in acquiring and managing leading material handling equipment dealerships supporting the construction, industrial, forestry, mining, and agricultural markets, among others. With an entrepreneurial spirit, people-focused mindset, and...

  • Executive Assistant

    7 months ago

    Langley, Canada VITRUM INDUSTRIES LTD Full time

    **Who we are**: Have you been searching for an energetic, dynamic and fun company to call home? Look no further! Lorval Capital Management located in Langley, BC proudly representing the following companies: Vitrum Glass Group, Apex Aluminum Extrusions & Lorval Developments. Since we’re in the business of being exceptional, that means we’re always...

  • Executive Assistant

    6 months ago

    Langley, Canada lcm Full time

    **Who we are**: Have you been searching for an energetic, dynamic and fun company to call home? Look no further! Lorval Capital Management located in Langley, BC proudly representing the following companies: Vitrum Glass Group, Apex Aluminum Extrusions & Lorval Developments. Since we’re in the business of being exceptional, that means we’re always...

  • Executive Assistant

    6 months ago

    Langley, Canada Triwest Mechanical Ltd. Full time

    Triwest Mechanical Ltd has been a Mechanical Contractor serving BC since 1988. Our work primarily consists of Commercial and Institutional Projects in the Lower Mainland and Fraser Valley. We are excited to be adding a new Executive Assistant to our office team located in Langley. This position will be full time from the Langley office, Monday to Friday...

  • Executive Assistant

    6 months ago

    Langley, Canada VLG Full time

    Vane Lawn and Garden Services has been serving the Greater Vancouver and Fraser Valley regions since 1981. With our steadfast commitment to our core values of Relationships, Maximum Effort, Development, and Positivity, we continue to meet the needs of our commercial and institutional clients. As we continue to grow, we are seeking a dedicated, professional,...

  • Sheet Metal Journeyman

    7 months ago

    Langley, Canada Executive Sheet Metal Inc. Full time

    Executive Sheetmetal is currently looking for highly motivated players to join our team as Sheetmetal Journeyman/Forman - Commercial/Industrial HVAC work - skilled sheet metal Installer required - Valid BC drivers license required - Ability to communicate clearly - Ability to work independently and assist co-workers - Ability to commute to various Job Sites...

  • Sheet Metal Journeyman

    1 month ago

    Langley, Canada Executive Sheet Metal Inc. Full time

    Executive Sheetmetal is currently looking for highly motivated players to join our team as Sheetmetal Journeyman - Commercial/Industrial HVAC work - skilled sheet metal Installer required - Valid BC drivers license required - Ability to communicate clearly - Ability to work independently and assist co-workers - Ability to commute to various Job Sites in the...

  • Executive Assistant/office Manager

    7 months ago

    Langley, Canada The ECCO Group Full time

    _Are you passionate about executive support and enhancing organizational efficiency? _ - A proactive problem solver with strong multitasking skills? _ - Do you thrive on fostering a positive and collaborative office environment?_ - We're in search of an experienced professional to join our Corporate team. If you take pleasure in offering high-level...

  • Sheet Metal Apprentice

    4 months ago

    Langley, Canada Executive Sheet Metal Inc. Full time

    Executive Sheetmetal is currently looking for highly motivated players to join our team as Sheetmetal Apprentices - Commercial/Industrial HVAC work - skilled sheet metal Installer preferred but not required - Valid BC drivers license required - Ability to commute to various Job Sites in the Lower Mainland/Greater Vancouver Area - Be able to multi-task and...

  • Sheet Metal Apprentice

    7 months ago

    Langley, Canada Executive Sheet Metal Inc. Full time

    Executive Sheetmetal is currently looking for highly motivated players to join our team as Sheetmetal Apprentices - Commercial/Industrial HVAC work - skilled sheet metal Installer preferred but not required - Valid BC drivers license required - Ability to commute to various Job Sites in the Lower Mainland/Greater Vancouver Area - Be able to multi-task and...

  • Executive Assistant

    3 months ago

    Langley, Canada Find BC Dietitians Inc. Full time

    **Overview** **Duties**: - Manage calendars and schedule appointments - Coordinate meetings and prepare meeting materials - Handle incoming and outgoing correspondence - Assist with document preparation and proofreading - Act as the primary point of contact for internal and external stakeholders **Requirements**: - High school diploma or equivalent -...

  • Conferences Services Assistant

    7 months ago

    Langley, Canada Trinity Western University Full time

    **Position Purpose and** **Summary** The Conference Services Assistant will play a vital role in supporting the Conference Services Manager in ensuring the smooth operation and success of the Conference Services department. This position requires a strong focus on event planning, execution, customer service, and collaboration with various stakeholders. The...

  • Medical Sales Executive

    6 months ago

    Langley, Canada West Coast Seniors Housing Management Full time

    At West Coast Seniors Housing Management, we see our communities as a family and we are equally committed to our residents and our staff. We invest in the growth and development of our teams to actively participate in the creation of memories and moments that matter to our residents. The Director of Sales will report to the President and or designate and...

  • Administrative Assistant

    7 months ago

    Langley, Canada DNW Distribution Full time

    **Job Title**: Administrative Assistant **Reports To**: The position will report Regional Manager **Duties and Responsibilities**: - Managing company documents: Sorting, filing, and delivering office memos, mail, or other documents. - Managing company invoices: Collecting, sorting, and mailing to DNW Head Office. - Double-checking time cards. -...

  • Administrative Assistant

    2 weeks ago

    Langley, Canada Lorval Capital Management Full time

    **Duties and Responsibilities**: - Answer telephone calls and greet office visitors in a prompt and courteous manner - Ensure that requests and messages are handled and directed to the appropriate party - Provide regular assistance with event planning - Coordinate travel arrangements for employees - Process incoming and outgoing mail and deliveries as...

  • Administrative Assistant

    4 weeks ago

    Langley, Canada Lorval Capital Management Full time

    Do you want to be part of a rapidly growing development firm? We are dedicated to delivering high-quality projects that exceed client expectations. If you have a passion for development, excellent organization skills, and the ability to thrive in a fast-paced environment, we want to hear from you! **Duties and Responsibilities**: - Answer telephone calls...

  • Ch Administrative Assistant/reception

    6 months ago

    Langley, Canada South Mill Champs Full time

    Champ's Fresh Farms Inc. (was Champ's Mushrooms Inc.) is Western Canada's largest mushroom distributor located in the Fraser Valley of southwestern British Columbia. As a prominent leader in the mushroom marketing genre, Champ's Mushrooms consistently provides leading concepts in distribution & quality control for the mushroom industry. We are now seeking...

  • Ch Administrative Assistant/reception

    7 months ago

    Langley, Canada South Mill Champs Full time

    **Job description**: Champ's Fresh Farms Inc. is Western Canada's largest mushroom distributor located in the Fraser Valley of southwestern British Columbia. As a prominent leader in the mushroom marketing genre, Champ's Mushrooms consistently provides leading concepts in distribution & quality control for the mushroom industry. We are now seeking an...

  • Educational Assistant

    3 weeks ago

    Langley, Canada Heritage Christian Online School Full time

    Heritage Christian Online School (HCOS) is a K-12 Online School providing fully accredited Christian education to students in BC.HCOS is a thriving online learning community offering K-12 home and online education to students across the province. HCOS provides flexible solutions and programming tailored to every child's learning journey. HCOS Education...