Executive Assistant

7 months ago

Langley, Canada Venturis Capital Corporation Full time

**Venturis Capital Corporation** strategically invests in visionary and values-driven organizations, with expertise in acquiring and managing leading material handling equipment dealerships supporting the construction, industrial, forestry, mining, and agricultural markets, among others. With an entrepreneurial spirit, people-focused mindset, and mission-driven approach, Venturis and its companies have achieved continued growth across North America.

Today, the Venturis group of companies represents an extensive and integrated network of growing businesses, including over 60 branches and 1300 employees. In addition to our expanding dealership network, our portfolio includes complementary companies providing financing, freight and logistics, parts manufacturing, industrial parts supply, component rebuilding, training solutions, and marketing.

With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive work culture where you can develop and advance your career while focusing on meaningful work.

**The Opportunity**

Venturis is looking for a highly dynamic and organized **Executive Assistant** to join our fast-paced and innovative environment. This is a **hybrid** role based in **Surrey, British Columbia. **As the Executive Assistant, you will provide first-class support to a member(s) of our Executive Team.

Your main responsibilities will include various administrative and organizational tasks, including coordinating meetings and appointments, managing calendars, compiling data to prepare documents and presentations, and acting as a representative to an assigned executive(s). You will also conduct business with colleagues and external vendors on behalf of the executive(s).

**Essential Duties & Responsibilities**

As the Executive Assistant your key responsibilities will include:

- Manage the executive’s calendar ensuring it is kept up-to-date, including adding events, rescheduling appointments, and providing daily briefings
- Act as a point of contact between the executive and internal/external clients
- Facilitate smooth communication between the executive and other departments
- Handle customer, employee and confidential company information with discretion
- Prepare supplier and customer reports, keeping SharePoint files and other online records up to date
- Communicate and follow up on important tasks, meetings, and dates
- Aid in developing PowerPoint presentations and reports
- Liaise with clients, suppliers, and employees
- Organize meetings, events, and conferences
- Prepare and organize materials for meetings and presentations
- Record meeting minutes and transcribe notes and audio
- Assist with speaking engagements and preparation as required
- Research topics for blog posts, newsletters, or other content
- Publish blog posts and respond to inquiries on the posts
- Create written content where needed
- Book travel arrangements
- Create forms and surveys
- Convert, merge, and split PDF files
- Complete online forms and registrations
- Manage gift cards and thank you notes to suppliers and clients
- Coordinate and oversee projects using Asana, ensuring timely completion and compliance with the executive’s directives

**Required Skills & Qualifications**
- Post-secondary degree in a related discipline preferred
- Prior related experience working as an Executive Assistant in a dynamic company environment strongly preferred
- Related industry experience would be an asset, but not required
- Program management and event management skills required
- Strong technical ability, including excellent working knowledge of Microsoft Office Suite (including Excel, PowerPoint and Outlook), Microsoft Power apps, Adobe Illustrator, InDesign, and Photoshop
- Exceptional verbal and written communication skills
- Strong interpersonal skills and ability to facilitate is essential
- Ability to problem solve, manage conflict, and build relationships with people at all levels of the organization; ability to challenge the status quo in a professional and constructive manner
- Excellent attention to detail and immaculate organizational skills
- Proven time management skills, including calendar management ability
- A quick learner who excels in a fast-paced environment
- Ability to conduct research and create reports and presentations
- Must be able to handle sensitive and confidential information with discretion
- Knowledge of learning principles and processes; prior eexperience developing and implementing L&D initiatives
- Must be committed to living the company’s Guiding Values: Leadership, Continuous Improvement, Teamwork, Accountability, Community, Our Environment and Safety

**Benefits & Perks**

Venturis is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

- Company paid medical health care plan for you and your dependents
- Extended health plan - 100% employer paid
-

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