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Administrative Assistant

1 month ago

Langley, Canada Lorval Capital Management Full time

Do you want to be part of a rapidly growing development firm? We are dedicated to delivering high-quality projects that exceed client expectations. If you have a passion for development, excellent organization skills, and the ability to thrive in a fast-paced environment, we want to hear from you
**Duties and Responsibilities**:

- Answer telephone calls and greet office visitors in a prompt and courteous manner
- Ensure that requests and messages are handled and directed to the appropriate party
- Provide regular assistance with event planning
- Coordinate travel arrangements for employees
- Process incoming and outgoing mail and deliveries as required
- Maintain and update contact list
- Submit and reconcile expense reports as necessary
- Draft, edit, and compose correspondence
- Data entry tasks
- Coordinate preparations of company training documents and presentations including compiling, editing, formatting, binding, and distributing
- Order and organize meals, and stock food and beverage inventory as required
- Organize meeting rooms and restock meeting room fridges
- Order office supplies, snacks and water as needed
- Order and/or pick up lunches, dinner, coffee for meetings, team events, and for the President, as required
- Organize, copy, and scan documents and files as required
- Plan and schedule meetings, appointments, and reservations
- Partner with Executive Assistant and Fleet manager to arrange maintenance, detailing, and gas fill up of company cars as needed
- Other duties, as assigned

Required Qualifications
- 3+ years’ experience in an Administrative Assistant role
- Advanced knowledge of Word, Excel, Outlook, PowerPoint and Teams
- Valid driver’s license
- Open to working after hours and on some weekends
- Strong written and verbal communication skills
- Professional, accommodating, and resourceful
- Extremely organized
- Strong multitasking and time-management skills
- Can handle sensitive information with the highest degree of integrity and confidentiality
- Strong attention to detail
- Resourceful, can-do attitude, and solution focused
- Comfortable interacting with high-level executives and exercising discretion when working with them
- Ability to work in a fast-paced environment and keep organized
- Able to take direction and follow through to completion

**Equity Statement**: Consistent with our commitments to equity and diversity, we actively recruit from all designated groups. We also provide employment accommodation upon request to current staff members and to applicants during the recruitment process. We aim to provide a work environment where excellence is allowed to flourish, and diversity is prized. We are committed to providing accommodation throughout the interview and employment process. If you require an accommodation, please advise the hiring manager or recruiter.