Finance Coordinator

3 weeks ago

Victoria, Canada The Firelight Group Full time

**Position title**: Finance Coordinator
**Position type**:Full-time, Indeterminate
**Location**:Vancouver, BC, Victoria, BC, or Edmonton, AB
**Reports to**:CFO
**Supervised by**:CFO
**Salary range**:Competitive, commensurate with experience
**Application Deadline**:Until position filled
**Position start date**:January 2023

**Background**:
This position is sought to accommodate our growing needs for the finance team in line with company growth. This position is set with a strong focus on Accounts Receivable supported by all-around accounting skills and technical savviness to work with multiple tools. Your typical day will involve working with Project Managers on project budgets, drafting, submitting and following up with sales invoices, and making sure projects are set and run properly in our internal systems. It requires intermediate-level accounting skills, including experience in full accounting cycles over 5 years, and being comfortable with making/adjusting journal entries in ledgers; experience with and knowledge of First Nations taxation would be an asset. This position will also be responsible for handling important business information including revenue projection, incentives, and business performance indicators.

**Job Duties**:

- **Accounts Receivables (A/R) Support (75%)**:_
- Prepare material for, schedule, and participate in bi-monthly meetings with Project Managers to review all billable projects;
- Generate, seek approval for, and submit sales invoices in accordance with Canada Revenue Agency (CRA) regulations and Firelight’s internal policies;
- Build relationships with clients through finance-related communications and protocols;
- Monitor aging A/R and work with PMs and CFO for A/R collection;
- Work closely with PMs and CFO to efficiently run the billing and accounting cycles based on regulations and internal policies;
- Post sales invoices to accounting system (currently QuickBooks Online) and record payments in a timely manner;
- Assist Project Managers with budget monitoring;
- Manage copies of project budget, contracts, and sales invoices based on internal policies and protocol.
- **Accounts Payables (A/P) Support (10%)**:_
- Coordinate project expenses with PMs, employees, and external agencies to ensure all expenses are linked to the right projects and processed in a timely and efficient manner;
- Coordinate payments to contractors and honoraria recipients based on internal policies and procedures;
- Assist with monthly bank reconciliation.
- **Information Management and Planning Support (10%)**:_
- Set up and manage client, project, tasks and personnel with project management tools (BigTime, GoogleDocs, FileMaker, ShareFile, etc.);
- Assist CFO and COO with revenue projections and incentive calculations with multiple tracking tools (BigTime, GoogleDocs, FileMaker etc.);
- Assist CFO and COO with selecting and maintaining internal project tools and database.
- **Other Support (5%)**:_
- Provide support to CFO in preparation of the quarterly and year-end closing process, audits, finance reporting, and other finance projects;
- Make enquiries to CRA, as needed;
- Liaise with bank and professional services (accountant, bookkeeper, consultant);
- Assist with special projects as requested by CFO and/or COO;
- Participate and assist internal committees, as required.

**Skills and requirements**:

- Solid understanding of private sector business and Indigenous business;
- Intermediate-level accounting skills (e.g. comfort with making and adjusting ledger entries) with experience with and exposure to full accounting cycles over 5 years;
- Ability to set priorities and produce quality work independently under tight timelines;
- Proven organizational skills and attention to details;
- Flexibility, initiative, and a positive attitude with colleagues, contractors and clients;
- Ability to clearly and effectively communicate with stakeholders in different locations via multiple communication tools;
- Competency with MS suite, accounting software (QuickBooks or Simply Accounting preferred), and willingness to learn new tools;
- Ability to work from home with provided tools as well as to commute and work at an office in Vancouver, Victoria, or Edmonton.

**Qualifications and Experience**:

- Experience working with Indigenous communities would be a strong asset;
- Knowledge of First Nation taxation;
- Degree or Diploma in Accounting is required; **or **Education in accounting, finance, and business management combined with a minimum five years of experience in related fields are required;
- Experience in various project management and database tools;
- Experience with year-end and audit processes.

**Firelight offers compensation commensurate with skills and training, within industry standard ranges. We offer a progressive, flexible workplace and the following benefits**:

- Flexible four-day work week (32-hours/week)
- Both professional development and training allowance provided
- Banking of

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