Admin Assistant
4 weeks ago
Admin Assistant & Finance Clerk
**Department**: Operations & Finance
**Status**: Full-time Permanent
**Location**: Local/Hybrid Only (Victoria, BC) _- due to in-office tasks._
About Us:
At Rooof, we build the world’s best software for automatically creating classified ads, and are currently expanding our horizons with new software products. That said, we’re even more proud of the team that we’ve built. We love working together and we’re very good at innovating, selling, and capturing the hearts of our customers We’ve been growing rapidly and are excited at the prospect of adding new talent to our team.
Many people on our team tend to play dynamic roles and wear at least a couple of different hats, and this position is no exception. Our _“Operations & Finance”_ department handles a variety of domains for the company and currently needs more bandwidth to perform a range of Administration and Finance tasks.
Who you’ll be working with:
Matthew is our Director of Operations and helps run the show. He’ll be organizing the department and structuring all of our tasks and processes in order to make us a highly functional, efficient, and helpful team. The ultimate goal is to support the rest of the company, as well as our customers
Ronn is a general whiz with numbers. He handles the bookkeeping, budgeting and remediation, but also helps the rest of the team with various other A/R, A/P, and Invoicing tasks that touch the customer.
Ciara knows a lot about our administrative and invoicing systems, and you will likely be working with her often as you learn the ropes on day-to-day tasks and processes.
Ian works (remotely) with the Customer Success team, but has been devoting part of his week to help us process digital payments. As we work on more of our processes, he’ll likely help us out with more
**Duties**:
This role will have split responsibilities within both the Operations/Administration as well as the Finance spaces. Some tasks are much more common and will take up a majority of your week, while others may only happen on a bi-weekly, monthly, (semi-)annual, or ad hoc basis.
The responsibilities below are grouped by category and _estimated _percentage of your overall time spent on each task type, keeping in mind that needs and events may shift week by week and throughout the year.
Administration/Facilities:
- Very Common: (60%)
- Record meeting minutes/notes.
- General data entry (word processing & spreadsheets.)
- Less Common: (5%)
- Procurement, shipping, receiving, and delivery tracking
- Professional communications and documentation
Finance (Common: 30%)
- Process and deposit customer payments (digital and physical)
- Data entry related to Accounts Receivable
On-demand (< 5% all together.)
- Research and reports
- Booking Travel/Accommodation
- Tracking Equipment/Inventory
- Planning Events
- Assist in coordinating business essentials and continuity
- (rent, insurance, trademark, mail services, government compliance, etc.)_
Personal Assistant (
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