Clk 12r

4 weeks ago

Victoria, Canada BC Public Service Full time

Posting Title- CLK 12R - Documents Coordinator- Position Classification- Clerk R12- Union- GEU- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $49,464.27 - $55,838.67 annually- Close Date- 2/2/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- Finance and Corporate Services- Job Summary**Bring your organization and prioritization skills this important role**

The** Ministry of Health** is responsible for maintaining an accessible, high quality, affordable system for health service delivery that meets the needs of the citizens of the Province of BC. The **Finance and Corporate Services Division** supports the Ministry Executive and programs by managing and ensuring a consistent approach to financial and corporate issues.

The **Documents Coordinator** deals with sensitive and highly confidential information requiring a high degree of initiative, and the ability to recognize the importance and/or urgency of issues. This position is responsible for the coordination of all divisional assignments including briefing notes, correspondence, Freedom of Information requests, fact sheets and meeting advice by assigning to appropriate program areas in a timely manner. This position is the primary contact for the Division’s documents process and is responsible for establishing effective working relationships with all program area staff to ensure policies, procedures and Ministry standards are adhered to and documents are delivered in a timely manner with a high degree of
accuracy.

**Job Requirements**:

- Secondary school graduation or equivalent (GED)
- Six (6) months experience formatting, editing and proof reading a variety of correspondence and executive level documents.
- Experience working in a high volume, deadline orientated environment.

**Preference may be given to applicants with 1 or more of the following**:

- More than one (1) year related experience in any of the above
- Experience working in an executive office with senior executives or equivalent (e.g., Assistant Deputy Minister or Deputy Minister
- Experience with CLIFF and / or eApprovals
- Experience dealing with highly confidential and sensitive issues.
- Experience coordinating Freedom of Information requests.

**About this Position**:
An eligibility list may be established for future permanent and / or temporary opportunities

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service can help Indigenous applicants (First Nations [status or non-status], Métis or Inuit) interested in BC Public Service job positions.

This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more.

**How to Apply**:
**Cover Letter: NO** - Please do not submit a cover letter as it will not be reviewed.

**Resume: YES** - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

**Questionnaire: YES (COMPREHENSIVE)**:

- You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.

**Additional Information**:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services, Health Services

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