Payroll & Benefits Administrator

4 weeks ago

Burnaby, Canada Sprott Shaw College Full time

**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges**
- Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support._
- Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented._
- Reporting to Director of Payroll and Benefits, the Benefits Administrator will work with the Payroll Administrator to ensure the company’s benefits and pension plan and payroll processing is completed as accurately and timely as possible._

**Responsibilities**
- Process the bi-weekly payroll for all companies based on payroll information provided by Director, Payroll & Benefits
- Tracking new hire onboarding documents and ensure accurate information recorded
- Setting up new hires in ADP WFN each pay period, setup IT access to SSC web portal
- Assist payroll team with reviewing, correcting and balancing payroll output
- Assist employees with ADP WFN registration and respond to ADP access inquires
- Prepare manual pay cheques for off-cycle payroll payments, calculating statutory deductions, and updating employee records in payroll system
- Track employees’ benefits enrollment forms and maintain filing of benefits forms
- Enroll employees in group benefits plan on insurance carrier’s online portal
- Prepare employer form for Long Term Disability claims for employees on medical leave
- Track pension plan enrollment, and setup RRSP deductions in payroll system
- Track hourly employees’ benefits eligibility and make appropriate changes basing on insurance policy.
- Reconcile taxable benefits and benefits deduction reports with benefits billings; update Year-to-Date taxable amounts in the pay period when needed
- Assist Payroll Director with reconciliation and verification of employee time off accruals and provide information to stakeholders as regards to time off entitlement and utilizations
- Assist with preparing various payroll and benefits reports for stakeholders
- Prepare electronic Record of Employment (ROE) for terminated and/or leave of absence employees and submit to Canada Revenue Agency
- Prepare after-pay cheque requisitions for payments to third parties as demanded by legislation (e.g. garnishee orders)
- Track IT cancellation spreadsheet and ensure all IT accesses disabled on time
- Maintain all employees’ payroll and HR files both physically and electronically
- Maintain ADP WFN homepage and ensure the company’s payroll and benefits news and schedules updated on time
- Prepare employment and payroll records for solicitors and collecting services fees
- Prepare WCB and BC Health tax reports as per government’s posted deadlines
- Assist with telephones and other miscellaneous office duties
- Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing

**Qualifications and Education**
- Certified as a Payroll Compliance Practitioner with the National Payroll Institute
- Minimum three years’ payroll work experience
- Experience with ADP WFN software an asset
- Experience with maintaining group benefits plan an asset
- Experience with group RRSP/DPSP plan an asset
- Medium to advanced Excel skill an asset

**Skills**
- High Degree of Accuracy
- Attention to Details
- Knowledge of MS Office and Database Systems
- Excellent Communication and Interpersonal Skills
- Customer Service
- Team player
- Fast paced

**Competencies**
- Service orientation
- Teamwork
- Accountability
- Communication
- Planning and organizing
- Networking and relationship building
- **What We Offer**_
- _Reimbursement of practicing license or professional association membership fees_
- _Education and training allowance_
- _Tuition discount for spouse and children_
- _Comprehensive extended health benefits_
- _Disability and life insurance_
- _RRSP matching_
- _Employee and Family Assistance Program_
- _Flexible schedule, work-life balance_
- **Commitment to Equity, Diversity & Inclusion**_

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Burnaby, BC: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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