Admin Support

4 weeks ago


Ottawa, Canada RCGT Consulting Full time

**_** Please note this is a permanent, full-time opportunity working at the downtown Ottawa office **_**

So many jobs. So difficult to choose. So hard to know_ for sure, _right? Absolutely.

Also, we know this is just another job ad in an ocean of job ads So, we’ll get straight to the point and answer the Almighty Burning Question: why choose us?

Simple. Our people.

We carefully screen our recruits to make sure they’re a great fit (not good_, great_), taking skills, experience, personality, diversity, and culture into serious consideration. The result? A dynamic, inclusive, fun-loving work environment that is second-to-none. We’ve worked hard to create what we have today - an electric atmosphere filled with passion-driven talent that is, quite frankly, plain cool to be a part of Recognition, collaboration, and high fives are the norm here, not to mention a regular slew of Dad jokes that are often worthy of a good ol’ eye roll. Then there’s the official job perks, because what is a job without perks but macaroni without cheese? Things like:

- Company swag - ‘cause we want you to look good while doing good
- Group benefits, RRSPs, Employee Assistance Program, Employee Fitness Program
- Paid vacation + annual gifted days (_free vacation, in other words)_
- Bonuses (role dependent) and milestone rewards
- Flexible, hybrid work model (for most positions)
- Weekly morale perks (delicious snacks)
- Team bonding events: monthly & quarterly team lunches/activities
- Holiday parties and festivities
- Annual off-site retreat (Mont Tremblant, for example)
- Annual core value awards & recognition
- Annual off-site community volunteering
- Extra curricular opportunities (Social Committee, Health & Safety Committee, Culture Committee, Book Club) - you’ll never get bored

RCGT Consulting is a vibrant Ottawa based company in the heart of the city just steps away from Parliament. Over the last 3 years our operations have tripled in size, and we plan to continue expanding both our entry and senior-level rosters with ambitious applicants such as yourself.

Now, let's get down to the nitty gritty...

**What we're looking for**

**A day in the life**
- Coordinate activities for our operating floor and maintain common areas
- Lead projects and initiatives for the ongoing success of our overall operations and for the social committee
- Compose and send regular communications to various teams to provide news and updates on projects and social events
- Schedule and organize meetings with catering when needed
- Perform administrative tasks such as maintaining meeting agendas, action plans, scheduling interviews, taking meeting minutes, writing expense reports, etc.
- Ensure documentation is maintained, properly structured, and digitally filed in accordance with office protocol
- Prepare necessary documents for approvals
- Assemble documents for month-end process for operations reporting
- Maintain inventory of office supplies
- Manage and maintain documentation in specific areas of our business and support document management for one of our programs
- Take initiative and demonstrate a willingness to support team members and resolve problems relating to general office functions

**What you'll bring to the table**
- Highly structured and organized
- Excellent communication skills
- Able to prioritize and execute duties with mínimal or no supervision
- Exercise sound judgement
- Problem-solving mindset
- Customer service skills and customer-centric thinking
- High school diploma/GED equivalency mandatory
- University degree or diploma in administration or related field considered an asset
- 3+ years of direct work experience in an administrative support role
- Excellent team player who possesses natural team-building skills
- Ability to effectively communicate both verbally and in writing
- Ability to coordinate and organize meetings between executives with varied availabilities
- Detail-oriented, conducts work thoroughly without compromising pace
- High level of integrity, confidentially, and accountability
- Strong skills with MS Office tools and comfortable navigating new programs and software
- Bilingual in English and French
- Possess or able to obtain a valid Enhanced Reliability security clearance



  • Ottawa, Canada Maplesoft Group Full time

    **Title** - Onsite Technical Support Specialist (Support/Admin) **Location** - Ottawa, ON **Start Date** - 02-12-2024 **Language** - English **Salary** - Negotiable **Security Clearance** - Top Secret **Duration** - 12 Months with possibility of extension **Date Posted** - 01-26-2024 **Job ID** - 13196 Maplesoft Group is currently seeking an Onsite...


  • Ottawa, Canada HTS Engineering - Heat Transfer Solutions Full time

    HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada. HTS has a vibrant look and brand promise -- one that reflects our company-wide commitment to ensure the individual success of all those involved in a project’s HVAC system selection, design, purchase, installation...

  • Station Admin

    3 weeks ago


    Ottawa, Canada Maintair Aviation Full time

    DUTIES AND RESPONSIBILITIES: - Oversee and assist the Station Manager or Supervisor to manage the day-to-day operations of the YOW station. - Track sick calls and manage the schedule whenever needed. - Be the on-site assistant for payroll operations and assisting with the collection of information for MVT reports and de-icing as well as baggage claim forms...


  • Ottawa, Canada Calian Full time

    LI Tag: # LI-WP1# **Position Overview**: We are currently seeking a Senior or Intermediate Network Cybersecurity System Admin who will assist our client with various responsibilities as described below. Location - Ottawa, ON - Remote, CANJob Type - Full Time**Responsibilities**: - Networking and system admin experience (not support) - Experience with...

  • Admin Assistant

    2 weeks ago


    Ottawa, Canada John Howard Society of Ottawa Full time

    **Location(s)**:Bell St. South, Ottawa **Salary**:$21.08 per annum/hour **Term**: February 15th to July 31st **Employer**:John Howard Society of Ottawa **Closing Date**:February 18th, 2024 **About the environment**:Employees at JHS Ottawa say the organizational culture is supportive, innovative, and focused on creating a caring environment for both...


  • Ottawa, Canada Kingston Online Services Full time

    **Job Summary**: As a Dispatcher / Admin Assistant at our Internet Service Provider, you will be responsible for coordinating the deployment of field technicians and providing administrative support to ensure the smooth operation of our service delivery and customer support processes. **Responsibilities**: - Provide friendly and professional customer...


  • Ottawa, Canada Definity Financial Corporation Full time

    Job ID : 7243 Category : Claims Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Ottawa, Canada Posting Range : $66,300 - $122,100 Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and...


  • Ottawa, Canada Versaterm Full time

    **Who We Are** For more than 40 years, Versaterm Public Safety has defined the future of public safety software, delivering success to agencies, large and small, with an end-to-end ecosystem of solutions from community engagement to case closure. Versaterm’s dedication to public safety is demonstrated by an unwavering commitment to customer satisfaction,...

  • Admin / Reception

    4 weeks ago


    Ottawa, Canada O’Dell HVAC Group Full time

    O’Dell HVAC Group is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings. **_ Core Focus, Vision & Culture:_** At O’Dell HVAC Group our purpose and passion is to build...


  • Ottawa, Canada Canada Vein Clinics Full time

    **Job Overview**: We are seeking a dedicated individual to join our team as a Medical Help/PSW/Admin. This position plays a crucial role in providing administrative support in a medical office setting. **Duties**: - Utilize computerized systems for scheduling appointments and managing patient records - Answer and manage phone calls with professionalism and...


  • Ottawa, Canada EU Delegation to Canada Full time

    **The European Union Delegation to Canada is looking for: Secretary** **We are** The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than...


  • Ottawa, Canada Riviera Dental Centre Full time

    Riviera Dental Centre, a reputable dental practice in Ottawa, is seeking a skilled and motivated Dental Assistant /Admin with X-ray certification to join our team. As a Dental Assistant, you will play a crucial role in assisting our dentists and providing exceptional patient care. This position requires a valid X-ray certification, and experience in a dental...

  • Admin Support

    2 weeks ago


    Ottawa, Canada Healthy Planet Full time

    **Responsibilities**- Respond to telephone, in person or electronic enquiries or forward to appropriate person- - Perform administrative duties such invoicing, expense management, and responding to department inquiries.- Assists with department and storewide planning, preparation, and execution of meetings, projects, and events- Track and coordinate with...

  • Admin Support

    1 week ago


    Ottawa, Ontario, Canada Healthy Planet Full time

    Healthy Planet is a growing company that is seeking a hard working and reliable individual to assist with administrative duties. The successful candidate will be a self-starter with an entrepreneurial spirit, have strong communication skills and are willing to go the extra mile to get things done.ResponsibilitiesRespond to telephone, in person or electronic...


  • Ottawa, Canada DNSnetworks Corp Full time

    Salary: 60-70k The technical support engineer's main responsibilities: - Evaluate the performance of existing computer systems, plan and direct upgrades and improvements, troubleshoot problems / test and resolve issues. - Provide recommendations to enhance IT systems and services. - Support, administer, configure, and install software and hardware products...


  • Ottawa, Canada Federation of Canadian Municipalities Full time

    **Position** **Project (Admin) Assistant** **Department** **FCM Programs - Partners for Municipal Innovation - Women in Local Leadership **(PMI-WILL)** **Classification** **Level 2** **Salary** **Our salaries generally range from $66,000 - $74,000 and are based on qualifications and experience** **Languages** **Bilingualism (English and French) is...

  • Loan Services Admin

    4 weeks ago


    Ottawa, Canada Lithia & Driveway Full time

    Dealership: L0238 Driveway Finance Corporation Driveway Finance | Loan Services Admin The DFC Loan Services Administrator I will possess an understanding for ensuring all transactions are accurate, completed and processed in a timely manner. This individual plays an important supporting role to all other departments in the company. Location: ...


  • Ottawa, Canada DNSnetworks Corp Full time

    The technical support engineer's main responsibilities: - Evaluate the performance of existing computer systems, plan and direct upgrades and improvements, troubleshoot problems / test and resolve issues. - Provide recommendations to enhance IT systems and services. - Support, administer, configure, and install software and hardware products and systems. -...


  • Ottawa, Ontario, Canada DNSnetworks Corp Full time

    The technical support engineer's main responsibilities:Evaluate the performance of existing computer systems, plan and direct upgrades and improvements, troubleshoot problems / test and resolve issues. Provide recommendations to enhance IT systems and services. Support, administer, configure, and install software and hardware products and systems. Implement...


  • Ottawa, Ontario, Canada DNSnetworks Corp Full time

    Salary: 60-70kDNSnetworks is looking for an experienced Level 2 - technical support engineer who thrive on tackling diverse challenges in unique environments. Working in teams, the ideal candidate will directly contribute to operations via the timely delivery of technical solutions in support of the service delivery and operations team. You will have the...