Project (Admin) Assistant - Ghana Field Office
4 months ago
**Position**
**Project (Admin) Assistant**
**Department**
**FCM Programs - Partners for Municipal Innovation - Women in Local Leadership **(PMI-WILL)**
**Classification**
**Level 2**
**Salary**
**Our salaries generally range from $66,000 - $74,000 and are based on qualifications and experience**
**Languages**
**Bilingualism (English and French) is required**
**Term**
**Contract**
**Location**
**Hybrid (Accra, Ghana)**
**Background**
The Federation of Canadian Municipalities (FCM) has signed a contribution agreement with Global Affairs Canada (GAC) for a six-year project (2021-2027) entitled Partnerships for Municipal Innovation - Women in Local Leadership (PMI-WILL). PMI-WILL aims to enhance the enjoyment of rights for women and girls, in particular those from marginalized groups, in Benin, Cambodia, Ghana, Sri Lanka and Zambia. The project will use a two-pronged approach to achieve this goal:
- increasing the participation and enhancing the role of women as leaders and decision-makers in local governance.
- increasing the effectiveness of local governments in delivering inclusive, gender-responsive municipal services.
FCM will implement the project in collaboration with national Local Government Associations (LGAs) in each country, selected local governments/municipalities and other selected partners, including relevant Ministries, CSOs and women’s rights organizations. FCM will mobilize Canadian municipal practitioners and elected officials from FCM’s membership to provide peer-to-peer technical assistance.
The project field office is based in Ghana and covers all 5 countries, supported by FCM head office in Ottawa, Canada.
**Major Purpose**
Reporting to the Finance and Operations Manager but working closely with the Project Specialists for Gender Equality and Social Inclusion and for Local Governance and Ghana team, the Project Assistant is responsible to provide administrative, logístical and organizational support for the PMI-WILL project.
The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive and anti-racist organization. The Officer, will maintain the highest level of confidentiality, professionalism and exercise good judgment including the ability to escalate to management when help is required and being able to meet deadlines as set out by their direct manager within a fast-paced corporate environment.
**Key Responsibilities**
- Organizes logistics for project activities such as meetings, workshops, study tours, local or international missions, information sessions and special activities, in coordination with project staff, partners and host municipalities.
- In collaboration with the Project Admin-Ottawa, coordinates project and partner team meetings, including hiring interpreters, ensuring smooth operation of virtual meeting platforms, recording meetings, sharing agendas and taking meeting minutes.
- Reviews, processes (codes, validates, verifies) and submits invoices, expense claims and cheque requisitions to the Finance department. May be required to track expenditures against budget, collect information and provide input for annual budget planning.
- Coordinates travel arrangements related to the Ghana field office (accommodation, transportation, insurance, advances, etc.) for staff, consultants and municipal partners; advises partners and consultants on FCM and Treasury Board travel policy and procedures; and if pertinent, liaises and coordinates with Ottawa office and partner Local Government Associations (LGAs) to ensure coordination of international travel arrangements.
- Provides administrative support for the project including: drafting, editing and/or proofreading a variety of documents (e.g. agreements, reports); and maintaining electronic copy of project documentation (i.e. travelers’ profile, mission checklists, contact information, copies of passports, insurance forms, biographies, etc.) for effective and efficient retrieval of information.
- Liaises with both PMI-WILL staff and external service providers on matters related to coordinating and following up on translation and production of documents, coordinating and confirming travel arrangements, and scheduling and logistics coordination for meetings and events.
- Supports project management functions (e.g. preparation, monitoring and review of annual plans and budgets, recruitment and selection of municipal practitioners, etc.).
- Provides updates to the team during regular project team meetings.
- Participates in administrative and operations team meetings; may be called upon to provide back-up support for other Project Assistants, as needed.
- Supports the capacity development of partners and staff, if applicable, in matters related to administration, logistics, policy interpretation and implementation of administrative sys
-
Ghana - Financial Resource Mobilisation
3 months ago
Ottawa, Canada Oxfam-Québec Full timeThis is a 12-month mandate in Accra, Ghana The mandate is under the Equality in Action Volunteer Cooperation Program (VCP), which takes place in 14 countries and 3 regions over a seven-year period (2020-2027). The VCP aims to increase the involvement of local partners in developing countries in inclusive, innovative and sustainable development initiatives...
-
Ghana - Conseiller(ère) en Mobilisation Des
3 months ago
Ottawa, Canada Oxfam-Québec Full time**Il s’agit d’un mandat de 12 mois à **Accra, **Ghana** Le mandat est issu du Programme de Coopération Volontaire (PCV) _Égalité en action _qui se déploie dans 14 pays et 3 régions sur une période de sept ans (2020-2027). Le PCV vise à accroître l’implication des partenaires locaux des pays en développement dans des initiatives de...
-
Sales & Admin Support - Service Department
4 months ago
Ottawa, Canada HTS Engineering - Heat Transfer Solutions Full timeHTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada. HTS has a vibrant look and brand promise -- one that reflects our company-wide commitment to ensure the individual success of all those involved in a project’s HVAC system selection, design, purchase, installation...
-
Dispatcher / Admin Assistant
4 months ago
Ottawa, Canada Kingston Online Services Full time**Job Summary**: As a Dispatcher / Admin Assistant at our Internet Service Provider, you will be responsible for coordinating the deployment of field technicians and providing administrative support to ensure the smooth operation of our service delivery and customer support processes. **Responsibilities**: - Provide friendly and professional customer...
-
Secretary/admin Assistant
4 months ago
Ottawa, Canada EU Delegation to Canada Full time**The European Union Delegation to Canada is looking for: Secretary** **We are** The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than...
-
Real Estate Administrative Assistant
4 months ago
Ottawa, Canada Real Estate Administrative Assistant Full time**Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...
-
Ottawa, Canada Calian Group Ltd. Full timePosition OverviewThe Health Program Management Office Administrator assists the Director and the Operations Manager in developing and improving Health programs processes & procedures, coordinating programs & services contract and administrative functions within the Health Project Management Office team. Under the direction and guidance of the HPMO...
-
Ottawa, Canada Calian Group Ltd. Full timePosition OverviewThe Health Program Management Office Administrator assists the Director and the Operations Manager in developing and improving Health programs processes & procedures, coordinating programs & services contract and administrative functions within the Health Project Management Office team. Under the direction and guidance of the HPMO...
-
Ottawa, Canada Calian Group Ltd. Full timePosition OverviewThe Health Program Management Office Administrator assists the Director and the Operations Manager in developing and improving Health programs processes & procedures, coordinating programs & services contract and administrative functions within the Health Project Management Office team. Under the direction and guidance of the HPMO...
-
Station Admin
3 months ago
Ottawa, Canada Maintair Aviation Full timeDUTIES AND RESPONSIBILITIES: - Oversee and assist the Station Manager or Supervisor to manage the day-to-day operations of the YOW station. - Track sick calls and manage the schedule whenever needed. - Be the on-site assistant for payroll operations and assisting with the collection of information for MVT reports and de-icing as well as baggage claim forms...
-
Networks and Communication Advisor
3 months ago
Ottawa, Canada Federation of Canadian Municipalities Full time**Position** **Networks and Communication Advisor** **Department** **International - Programs, Capacity and Sector Development** **Classification** **Level 5** **Salary** **Our salaries generally range from $73,000 - $82,500 and are based on qualifications and experience** **Languages** **Bilingualism (English and French) is...
-
Dental Assistant/ Admin
3 months ago
Ottawa, Canada Riviera Dental Centre Full timeRiviera Dental Centre, a reputable dental practice in Ottawa, is seeking a skilled and motivated Dental Assistant /Admin with X-ray certification to join our team. As a Dental Assistant, you will play a crucial role in assisting our dentists and providing exceptional patient care. This position requires a valid X-ray certification, and experience in a dental...
-
Assistant Project Manager
3 weeks ago
Ottawa, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...
-
Assistant Project Manager
4 months ago
Ottawa, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...
-
Field Office Administrator
3 months ago
Ottawa, Canada Morrison Hershfield Full timeMorrison Hershfield is now Stantec. Grow with the best. Join a smart, creative, and inspired team that works to support innovation. The Stantec community unites more than 28,000 employees working in over 400 locations across 6 continents. Here at Morrison Hershfield, now Stantec, we are committed to providing flexible work arrangements, to assist employees...
-
Project Coordinator
4 months ago
Ottawa, Canada Parkin Architects Limited Full timeParkin Architects Limited is an employee-owned, award-winning, architectural practice firm with a proven track record in practical, innovative and economical design. During a history spanning some 60 years, Parkin has designed some of Canada's most notable buildings. Parkin's Vancouver, Toronto and Ottawa offices serve both Canadian and international...
-
Office Assistant
3 months ago
Ottawa, Canada Matrix Video Communications Full timeMatrix Video Communications is a Canadian audiovisual and media production solutions company that was established back in 1994. The changing pace of technology has created a number of opportunities as well as challenges, and we are proud to have continued to work together as a team to grow and innovate throughout the decades. Some of our audiovisual...
-
Assistant (Administratif) de Projet - Bureau Du
4 months ago
Ottawa, Canada Federation of Canadian Municipalities Full timeLa Fédération canadienne des municipalités (FCM) est la voix nationale des gouvernements municipaux, représentant les intérêts des villes et des collectivités auprès du gouvernement fédéral. **Poste** **Assistant (administratif) de projet** **Service** **Programmes de la FCM - Partenariat municipal pour l’innovation - Femmes en politique...
-
Network Cybersecurity System Admin
3 months ago
Ottawa, Canada Calian Full timeLI Tag: # LI-WP1# **Position Overview**: We are currently seeking a Senior or Intermediate Network Cybersecurity System Admin who will assist our client with various responsibilities as described below. Location - Ottawa, ON - Remote, CANJob Type - Full Time**Responsibilities**: - Networking and system admin experience (not support) - Experience with...
-
Junior Project Admin
2 months ago
Ottawa, Canada Renaud Consulting Full timeWe currently have a requirement for a public sector client looking for a Junior Project Administrator. Please see below for the qualifications and requirements.The resource will perform tasks in support of QETE and its clients including DND and other government of Canada departments. The Contractor’s resource must apply relevant DND, CAF and Government of...
