Corporate Services Administrative Assistant

3 months ago

Red Deer, Canada Westerner Park Full time

Ignite a meaningful career at Westerner Park where boundless opportunities, growth, and fulfillment await YOU. Westerner park is currently seeking an Administrative Assistant, Corporate Services to join our team. In this role, you’ll be doing the following:
**Grant Administration**
- Research and identify new grant funding opportunities.
- Collaborate with internal partners to prepare, submit, and track grant proposals.
- Maintain and monitor grant deadlines and progress.
- Provide regular reports to leadership and when required funding organizations.
- Monitor compliance with grant requirements and organizational goals.
- Coordinate and support Grant Committee meetings (agendas, minutes, action items)
- Participate in the planning for annual grant planning.
- Track and report on special projects for grant consideration in partnership with internal partners.

**Board Service Administration**
- Provide administrative support for board services, including but not limited to the following items:

- Sending information packets on behalf of the CEO,
- Recording meeting minutes,
- Supporting the organization of board activities as directed by the CEO.
- Handle sensitive information with discretion and maintain the highest standards of confidentiality and integrity.

**Contract Administration**
- Maintain and improve contract templates for vendor suppliers, and service providers to ensure consistency, clarity, and compliance with organizational policies and legal requirements.
- Establish and maintain a centralized contract repository or management system to streamline contract creation, approval, execution, and tracking processes across departments.
- Regularly review and update contract templates to reflect changes in regulatory requirements, industry standards and organizational needs.
- Provide contract review support, initial review of contracts to identify key points for review.

**Insurance Administration**
- Establish and maintain an insurance repository for all insurance policies, certificates, and related documents.
- Ensure all insurance records are accurate, up to date, and easily assessable for audits and reviews.
- Support claims management and renewal process.
- Develop and maintain standardized insurance requirements and guidelines for vendors, suppliers, and contractors to ensure consistency and compliance with organizational standards.
- Ensure standardized insurance clauses are included in all contracts and agreements with third parties.

**General Administration**
- Prepare reports and take on special projects as needed or requested.
- Provide administrative support to finance, human resources, and business services as requested.
- Provide front desk coverage as required.

Embark on a dynamic and rewarding career with Westerner Park, where joining our team means unlocking a host of benefits:

- Competitive compensation packages
- Comprehensive benefit packages encompassing life, health, dental, and disability insurance. Extended benefits also include an RRSP matching program.
- Recharge your batteries with ample paid time off and annual vacation, ensuring you have the time to explore and recharge.
- Contribute to a non-profit agricultural society and exposition association, making a positive impact on the community
- Immerse yourself in a vibrant culture that makes work enjoyable, allowing you to witness the excitement of Westerner Park events
- Elevate your skills with tailored professional development initiatives and internal growth pathways.
- Enjoy fantastic perks, including exclusive staff discounts and participation in the Perkopolis Discount Program
- Experience firsthand our commitment to a flexible and understanding workplace, where work-life balance isn’t just a buzzword - it’s a way of life

Here is what you bring:

- Bachelor’s degree in business administration, management, or a certificate in related field and/or direct experience.
- Minimum of 3-5 years of experience in business administration, or related work experience.
- Experience with Microsoft suite and SharePoint.
- Experience with Grants an asset.
- Excellent communication skills, including report writing.
- Ability to manage multiple projects simultaneously and meet deadlines.
- Strong organizational skills and ability to work independently.
- Ability to collaborate with cross functional teams.
- Strong time management and prioritization skills.
- Knowledge of contract management and insurance management processes, an asset
- Competent with technology and new adaptable to new systems.

Explore working at Westerner Park, where our culture, hospitality, and atmosphere cater to everyone. Join us in creating memorable moments.
Affiliation: Out-of-Scope
LI-DNI

Westerner Park welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used.

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