Administrative Assistant

2 months ago


London, Canada Western University Full time

**About Western**:
**About Us**:
The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating diseases.

**Responsibilities**:
The Administrative Assistant will be responsible for providing administrative and transactional support for various individuals and processes, and will offer excellent customer service in all interactions. The incumbent will work under the direction of a supervisor, with responsibility for account reconciliation, the completion of/submission of expense reports, purchase requisitions, and purchase orders. The incumbent will perform data entry as required, respond to general inquiries in person or by telephone and perform other administrative duties as assigned.
- Qualifications

**Education**:

- Community College Diploma in an administrative field or equivalent work experience in a university/research environment

**Experience**:

- 2 years' administrative experience providing customer service. Experience with PeopleSoft and Mustang Market will be an asset.

Skills, Abilities & Expertise:
- Knowledge of general office procedures including records management systems
- Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
- Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
- Self-motivated multi-tasker with strong organizational skills
- Positive, outgoing attitude with genuine customer service orientation
- Demonstrated ability to work independently, take initiative and follow through on work assignments
- Familiarity with University policies and procedures preferred
- Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
- Computer skills with the ability to learn and use software programs
- Basic computer skills in Microsoft Office Suite
- Strong verbal and written communication skills
- Strong keyboarding skills
- Ability to work in a manner that is compliant with confidentiality requirements

**Why Western?**:
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.

**Please note that this position is expected to be filled by re-appointment.



  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N - Please note: This is a temporary position, covering a leave, with a contract end date of June 9, 2026._ **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M Please note, this is a 1-year contract position. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and...


  • London, Canada Bluewater Respite Inc. Full time

    Bluewater Respite is a fast-growing respite care business. We are a pool of caregivers dedicated to providing a meaningful break to parents who have children and adults with complex special needs. Bluewater Respite assists families by matching their child's/adult's needs to experienced caregiver’s strengths. During this meaningful break the caregiver can...


  • London, Canada Synergy Tax & Business Solutions Inc. Full time

    **About Us**: Synergy Tax & Business Solutions Inc. is a rapidly growing bookkeeping and tax firm dedicated to providing top-notch financial services to businesses and individuals. With a strong commitment to accuracy, integrity, and client satisfaction, we have established ourselves as a trusted partner in the industry. We are currently seeking a...


  • London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...


  • London, Canada Western University Full time

    **About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...


  • London, Canada CBI Home Health Full time

    As an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout South West Ontario (SWO) region. This position is based in our London Home Health office in person 5 days a week and is a full-time position working with a great...


  • London, Canada Western University Full time

    **About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...


  • London, Canada M.F. Arnsby Property Management Ltd. Full time

    Administrative Assistant We are currently recruiting an administrative Assistant to work at a social housing complex in London, Ontario**. **This is a part-time position: 3 days per week (24 hours per week) with occasional evening work (typically one evening per month). We are looking for an individual with: - A solid work ethic and able to work with a...


  • London, Canada Heaters, Controls & Sensors Ltd Full time

    **Company description** HCS Ltd is a heating and control systems manufacturing and distribution company. We strive to give our customers the best quality service. **Job description** As the Administrative Assistant at HCS your daily task will revolve around answering phone calls, receiving messages, shipping and receiving packages, invoicing, and entering...


  • London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M Please note, this is a 6-month, temporary full time contract opportunity. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...


  • London, Canada Fire Safety and Protection Full time

    **ABOUT US** Georgian Bay Fire & Safety Ltd., a Fire Safety and Protection, LLC, company, is one of the largest independent Life Safety & Property Protection companies in Canada. We are seeking additional members for our growing team throughout Ontario. Our Fire Alarm, Security, Sprinkler, and Electrical professionals are committed to protecting people and...


  • London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...


  • London, Canada Allied Associates LLP Full time

    We are an accounting firm specializing in farm businesses. We are seeking an **Administrative Assistant **for our London office. The first 2 weeks will be full time in office, and after that, minimum 2 days in office per week required. Job is hybrid remote. Initials duties will include (although not limited to) are: - Processing work received from all...