Administrative Assistant

4 months ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The BC Early Childhood Pedagogies Network (ECPN) is a public forum for the advancement of early childhood pedagogies and the establishment of an accessible provincial network of pedagogists to support early childhood educators in British Columbia.

**Responsibilities**:

- Under the supervision of the ECPN Co-Directors and Project Manager, the Administrative Assistant will coordinate the day-to-day administrative tasks of the ECPN related to financial, human and physical resources. The role will serve as a point of contact for administration and will assist in the preparation of reports for stakeholders in accordance with all Western and funding agency policies, procedures and guidelines. The Administrative Assistant will support the ECPN team by managing calendars, scheduling meetings, organizing files, and preparing necessary documentation as required.

**Qualifications**:
**Education**:

- 2 year community college diploma in Business Management/Administration or related field

**Experience**:

- 2 years experience providing financial, human resources and administrative support in a business office setting

Skills, Abilities & Expertise:

- Knowledge of financial and human resources principles and legislation
- Familiarity with Western policies and guidelines related to finances, human resources and grant administration preferred
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Ability to demonstrate patience and focus to complete detailed administrative tasks
- Ability to establish rapport with people from diverse backgrounds
- Ability to follow formal business practices with high attention to detail
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to multi-task and maintain an organized and effective personal work environment
- Ability to summarize information and disseminate to others effectively in a timely manner
- Adapts readily and effectively to changing priorities and demands
- Competency to maintain confidentiality and treat sensitive information with discretion
- Critical thinking skills to analyze problems, and collect information required to make an accurate conclusion
- Proficiency in Microsoft Office Suite to prepare communications, financial reports, and input departmental data into spreadsheets and databases

**Why Western?**:
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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