Finance and Office Coordinator

2 weeks ago

Vancouver, Canada Crisp Full time

Salary Range: CAD $25 to $32/hour

**Responsibilities**:
Financial Management:

- Perform bookkeeping tasks. Conduct bank reconciliations in Xero and resolve discrepancies.
- Manage accounts payable and receivable processes with accuracy and timeliness.
- Process payroll, including deductions and government remittances, in Wagepoint.
- Assist in budgeting, expense tracking, and financial reporting.
- Maintain records of assets and depreciation adjustments.
- Maintain bonus and commission payment records.
- Other financial tasks as assigned.

Office Organization and Administration:

- Support new employee hiring, orientation and handle administrative tasks.
- Coordinate purchases as necessary.
- Ensure all company documents and files are organized and up-to-date.
- Maintain ClickUp, our central knowledge repository.
- Assist with resource management in Productive.io.
- Assist in organizing company events and special projects as assigned.
- Document processes and procedures.
- Manage third party contractors

Client Service:

- Oversee new client onboarding process, acting as the first official welcome to all clients.
- Provide backup support for customer inquiries and lead capture.

**Key Skills**:

- Demonstrated ability to conduct financial processes, including bookkeeping, payroll, AP/AR. Familiarity with accounting principles, including budgeting, expense tracking, and financial reporting principles.
- Experience using Xero (or similar), Wagepoint (or similar) and Fathom.io is an asset.
- Office administration, including assisting with HR functions, coordinating purchases, and maintaining procurement records.
- Experience using ClickUp or similar platforms would be an advantage.
- Working in an agency or consultancy would be a definite asset.
- Excellent interpersonal skills and communication.
- Strong attention to detail and accuracy in financial and administrative tasks.
- Ability to multitask, prioritize, and manage time effectively.
- High level of proficiency in Google Workspace. Confidence operating in a cloud-based work environment.
- Proactive problem-solving skills and a service-oriented mindset.
- Flexible, adaptable, and able to work both independently and collaboratively.

**Qualifications**:

- Bachelor's degree or diploma in Business Administration, Finance, or related field. Comparable experience will also be considered.
- 2-3 years of experience in bookkeeping and 1-2 years in office administration.
- Familiarity with cloud software and technologies such as Xero (or QuickBooks), Google Workspace, ClickUp, Slack, and similar systems.

**Why We Love Working Here**
- ** Competitive Compensation**: Enjoy a competitive compensation package and comprehensive benefits.
- ** Forever Learning**:We invest in your training and offer mentoring opportunities.
- ** Remote Working**: Benefit from remote work opportunities combined with frequent team building.
- ** Extended Long Weekends**:Regular office shut-down days for extended long weekends and holidays.
- ** Never Go Stale**:Work on several marketing initiatives and clients simultaneously using cloud-based collaboration tools.
- ** Collective Brain**:Thrive and learn in a fast-paced environment with a team that has extensive marketing experience.
- ** Diverse Culture**: Embrace inclusivity and diversity. We welcome all perspectives and ideas. You can show up here and be yourself. We strive to be anti-racist and acknowledge we work on colonized land. We are inclusive of all people, irrespective of gender identity, sexual orientation, or abilities/disabilities. We are adaptable, embrace cultural differences and are open to new experiences.

and we laugh. A lot.

**About Crisp**:

- Curious Learners Work Here_
- We Solve Marketing Problems_
Founded in 2009, we’ve been providing fractional CMO services and custom marketing solutions to growing businesses for nearly a decade and a half. But we’re not an agency. We’re your marketing team. And we’re here to demystify the often confusing and challenging world of digital marketing and provide a clear roadmap for your success in the short and long term.

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