Finance Coordinator

3 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Finance Coordinator

Department

Administration | Department of Occupational Science and Occupational Therapy | Faculty of Medicine

Compensation Range

$5,791.00 - $8,323.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 5, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is responsible for overseeing the day-to-day finance operations of the Department of Occupational Science & Occupational Therapy (OSOT) including: overseeing the processing of financial paperwork; supporting the preparation and tracking of department budgets; and providing advice and guidance on finance procedures and best practices to faculty and staff. This position will also support the financial needs of the distributed Masters of Occupational Therapy (MOT) Program. The Finance Coordinator will report directly to the department’s Administrative Director and work closely with the Faculty of Medicine (FoM) Finance Manager and research lab coordinators.

Organizational Status

The Department of Occupational Science & Occupational Therapy is a research-intensive unit with award winning faculty conducting state-of-the art healthcare research. The Department also provides the only provincial program for the education of entry-to-practice Occupational Therapists, as well as graduate rehabilitation programs. Through rigorous scholarly activity, high standards of instruction and creative opportunities for learning, the Department provides leadership for the profession of Occupational Therapy.

This position will report directly to the Administrative Director.

Work Performed

Working closely with the Administrative Director and Department lab research coordinators, oversees the processing of financial paperwork and managing departmental budgets. Ensures transactions (account transfers, contracts, invoices, and instructor payments, reimbursements, purchasing and procurement are processed accurately and on a timely basis according to payment agreements and in accordance with all regulatory requirements.

Responds to all financial enquiries, provides information to faculty and staff on current UBC Finance policies and practices.

Troubleshoots issues; solves complex problems, referring unusual issues to the Administrative Director.

Uses knowledge of UBC, Tri-Council policy and accounting practices to make decisions during preparation and review of documents.

Completes a monthly reconciliation of departmental accounts.

Finalizes year-end transactions including accruals and ensures that financial statements accurately reflect the finances of the department.

Works with MOT distributed sites & departmental teams to develop and monitor operating budgets and invoices.

Processes and reviews quarterly chargeback billing for expansion funds from MOT distributed sites.

Works with the Administrative Director and FoM Finance Manager to develop the primary department operating budget.

Works with FoM finance managers to develop and review quarterly and year-end reports. Provides reports as required to the Administrative Director and Department Head.

Oversees the detailed review of research, special purpose, fee-for-service, endowment and operating accounts for the department to ensure that expenditures do not exceed the funding available.

Provides consultation to account holders highlighting successes or areas requiring immediate action and establishes guidelines on sound financial practices to assist teams in managing their funds.

Provide strategic support to the department by identifying resolutions on financial issues including liaising with FoM Finance Managers and Research Finance to assist in resolving deficit issues.

Performs various analysis of budget in response to request from the FoM Dean s Office, the Administrative Director or Department Head.

Reviews A/R financial reports to identify potential and resolve issues and resolves issues through consultation with the Administrative Director, Department Head and external clients

Processes and tracks Faculty salary awards, salary billbacks and invoicing.

Guides and trains staff as requested in expenditure and accounts payable policy. Oversees financial processing transactions with CUPE staff.

Provides guidance to Principal Investigators and other research staff on financial rules and policies relevant to their grants and contracts; reviews transactions to ensure compliance with research-agency policies and pr

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