Finance Coordinator

6 months ago

Vancouver, Canada Vancouver Foundation Full time

**Finance Coordinator**

**Full-Time Permanent**

**Downtown Vancouver (remote and in-office, as required)**
- Vancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded, ancestral, and traditional territory of the x_ʷ_m_əθ_k_ʷə_y_̓ə_m (Musqueam), S_ḵ_wx_̱_wú7mesh (Squamish) and Sel_̓_íl_̓_witulh (Tsleil-Waututh) peoples._

**About Us**

Vancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants, both large and small, that help to build healthy, vibrant, and inclusive communities. Considered a leader in responsive grantmaking and systems change, Vancouver Foundation is the most significant funder of charities in BC outside of government.

As a community foundation, we're committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work — both internally and externally — to our commitment to equity, inclusion, and a more just society.

**About the Position**

We are seeking a Finance Coordinator to join our dedicated team. Reporting to the Senior Manager, Finance, this position is responsible for ensuring timely and accurate transaction processing through engagement with internal and external stakeholders.

The valued competencies for this role include exceptional attention to detail; ability to continuously seek methods for improving processes; being adaptable in a changing workforce environment; actively listening and communicating in a clear and thorough manner; working cooperatively with others who have various perspectives; and maintaining positive working relationships with internal and external individuals.

**Main Responsibilities**

Accurate and timely processing of donations including credit card, cheque, wire and securities

Prepare donation tax receipts ensuring compliance with CRA requirements

Processing grant payment requests ensuring compliance with internal controls

Prepare bank deposits electronically and at bank, as required

Onboard grantees to electronical payment process

Process employee expense claims and corporate credit cards

Assist with processing accounts payable including entering, coding, and batching for payment. Ensuring compliance with internal workflows and approvals

Provide general office administration support as required, minimum once a week in person

Communicating and coordinating multiple workflows across departments

Maintaining confidentiality while reviewing the accuracy of sensitive internal and external deliverables. Items may include donor information, banking information, donation receipts, and grant correspondence.

Maintaining compliance with internal controls and identifying opportunities for improvement, such as identifying ways to streamline high volume processes.

Learning and championing productivity tools such as Asana, Salesforce, Fundraising Manager, SAP Concur and MS teams.

Ensuring appropriate supporting documentation for financial transactions

Preparing routine journal entries

Supporting financial inquiries from internal staff, fund advisors and donors

Keeping process documentation up to date and easy to follow

Participating in ad hoc accounting, finance and information technology projects

Cross training to act as backup for Finance Coordinator team

**Desired Experience/Education/Skills**

**_Required:_**

A minimum of 3 years' experience in an administration or coordination role

**_Preferred:_**

Experience volunteering or working for a charitable or non-profit organization

Experience entering a high volume of transactions in financial software

Experience in a role that engages with multiple stakeholders

Experience with Salesforce, Fundraising Manager and Concur

**Skills/Attributes**

**_Required:_**

Exceptional attention to detail

Naturally organized with strong time management skills

A team player, flexible in sharing roles and responsibilities

High level of comfort with learning new technology

Proficiency with MS Office (Outlook, Word and Excel) including maintaining spreadsheets

Ability to work effectively in a fast paced, changing environment with multiple stakeholders

Strong written and oral communication skills, including ability to adapt to specific audiences including individuals outside of the finance sector

High level of professionalism and ethics

A learning and growth mindset

**Core Competencies**

**_Advances Justice, Equity, Diversity, and Inclusion_**

An openness to exploring anti-oppression, decolonization, anti-racism, feminist theory, rights-based frameworks, etc.

**_Accountability/Responsibility _**

Models our values. Builds trust by being reliable and authentic. Follows through on commitments. Demonstrates a positive attitude and energy. M

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