Office and Finance Coordinator

3 weeks ago

Vancouver, Canada Native Shoes Full time

**Office and Finance Coordinator**

**Permanent Full-Time**

**Vancouver, BC**
- _Native Shoes is a hybrid organization based in Vancouver, BC and this role is expected to be in the office a minimum of 3 days per week. _with some flexibility when situations arise._

**Why Native Shoes?**

It seems the heavier the world gets, the more it needs lightness. At Native Shoes, we’ve made lightness our life’s work with **our purpose: to make it easy for all to live lightly.**

To achieve this, our team is an embodiment of our values:

- **Design**: We consider aesthetics and functionality in all we do.
- **Possibility**: We explore and achieve higher dreams by leaving constraints at the door.
- **Integrity**: We do what we say we do.
- **Accountability**: We take personal responsibility for our actions.
- **Love**: Leading with kindness, we love those around us enough to have truthful conversations.
- **Light**: Above all else, we choose to live lightly.

Plus, other great perks
- Generous annual vacation entitlement
- Annual paid sick, personal and volunteerism days
- Company bonus program
- Extended health and dental benefits plus a health/lifestyle spending account
- Continuous development program to strengthen both personal and leadership skills
- and free shoes

Native Shoes strives to embody each of these words in all aspects of our brand. We engage in a fast paced, ever-evolving working environment with plenty of room for innovative thinking — encouraging honesty and challenge in a comfortable workplace. If any of the above words resonate with you, this is the place to be.

**Who is Native Shoes looking for?**

Native Shoes’ purpose to make it easy for all to live lightly extends beyond our customers and applies directly to our internal customer, our employees. The Office and Finance Coordinator reports into two customer-first departments: People Experience and Finance. Known for being reliable, collaborative and proactive, you understand timeliness and accuracy of your work is key in being a great partner to your coworkers. You are a natural juggler, of multiple priorities that is, and recognize that both accurate data entry and throwing eco-conscious events help create a positive employee experience.

**What would I be responsible for?**

**_
Office and People Experience_**
- Take charge of general, day-to-day office operations, including office supply management, answering phone calls, greeting visitors, mail distribution, and ensuring all areas of the office remain representative of the brand at all times
- Liaise with building management, office neighbours and vendors regarding maintenance issues as they arise, including responsibility for safety and security procedures
- Act as the systems expert on office technology and People systems in collaboration with building management or vendors
- Support with exceptional new hire experiences by organizing pre-hire activities, preparing new hire packages and facilitating new hire orientation
- Foster an ongoing calendar of purpose-aligned employee experiences by proactively seeking opportunities for connection, actively participating in committees and organizing events
- Interact with staff across the organization to understand their needs, convey information and promote positive and respectful relationships
- Administer employee experience programs as needed, including the Staff Allowance, F&F Orders, Birthday & Anniversary Celebrations, and Everyday Hero Awards
- Partner with the People team to create and execute office processes and policies that create an employee experience that reflects our values
- Create an effective and connected digital workspace by keeping content up to date and making ongoing improvements

**_ Finance Support_**
- Retrieve/put together support as requested by the auditors for the Company’s annual financial statement audit
- Deposit cheques received in the office from customers at nearby bank
- Other ad-hoc projects as required

**Required Experience**
- 1+ years of work experience in an office environment
- Strong working knowledge with MS Office including Teams, Outlook, PowerPoint
- Energetic and enthusiastic with a “can do” attitude, willing to jump in and help when situations arise
- Understand and be willing to put in the “extra effort” in dealing with time sensitive matters that may arise outside of general office hours
- Excellent organizational skills with the ability to prioritize and multitask in a fast-paced environment
- Proven record of taking responsibility and using good judgment, including exercising discretion and confidentiality

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