Property Administrator

6 months ago

Vancouver, Canada QuadReal Full time

**About QuadReal Property Group**

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.
- Provide support to the General Manager in the day-to-day activities for buildings in the BC Industrial portfolio
- Administer lease related payments (i.e. tenant allowances, etc.).
- Prepare & distribute letters to tenants for rental charges, arrears, welcome packages, etc.
- Assist with the administration and tracking of tenant move-ins and move-outs, service contract documentation, construction agreements, track capital spending, site inspections, environmental reviews, health and safety audits, vacant unit utility accounts’.
- Assist in completing annual budgeted projects within budgeted amounts.
- Administrative functions relating to property management and analysis of leases.
- Maintain and update contract schedule and various database software
- Monitor and follow up on QuadReal Connect/Tenant maintenance requests to ensure overall service delivery is consistent with QuadReal standards
- Maintenance and updating of tenant information, for timely collection and recording of tenant insurance certificates.
- Maintain building websites and all tenant and building manuals
- Embrace and pro-actively support the QuadReal culture of environmental sustainability, and corporate and social responsibility
- Assist with BOMA BEST certifications and award submissions.
- Assist with the organization of all building/tenant appreciation events & functions
- Assist in preparation of various monthly, quarterly and annual reports for the Property Manager
- Oversee, analyze and follow up on periodic tenant surveys, ensuring distribution of survey on a timely basis and encouraging maximum participation of all tenants.
- Liaise with tenants and follow-up communication for dealing with tenant matters.
- Other duties as directed by the General Manager.

**Qualifications**
- ** Relationship Skills** - Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with QuadReal’s objectives
- ** Organizational/Multi-Task Skills** - A highly organized individual who has an eye for detail and accuracy. Ability to allocate one's time effectively, work under pressure and manage tight deadlines.
- ** Computer Skills** - Advanced skills in Microsoft Office programs and Yardi Accounting System, and experience using mail merge
- ** Experience**:

- 5+ years of administrative experience with general accounting knowledge. Industry knowledge an asset.
- ** Education**:

- Post secondary education required or equivalent experience

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
- Want to learn about our end-to-end recruitment process? Click this _link_ for a short video that will take you through each step, so you’ll know exactly what to expect._

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