Property Administrator

7 months ago

Vancouver, Canada Wesgroup Properties Full time

Wesgroup Properties started as a family business in British Columbia more than 60 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 3.2 million square feet of commercial and multi-family real estate and has built more than 7,000 homes in 100 communities. With the active projects in our development pipeline, the portfolio will grow to over 7 million square feet over the next six years. Our operations are vertically integrated, encompassing land acquisition, construction, finance, design, marketing, sales, leasing, and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule without fail.

PROFILE SUMMARY

Wesgroup is poised for substantial growth over the next several years and in preparation for this exciting and challenging phase, we are actively seeking a highly engaged, driven and experienced Property Administrator to join our team.

The Property Administrator is an integral part of the team, interacting with Property Managers, Accountants, Technicians and tenants to support the administration for our commercial properties. The Property Administrator will manage a variety of property management tasks, as well as manage the Online Service Centre and Hotline. This role will report to the Property Manager.

KEY ACCOUNTABILITIES
- Preparing and sending correspondence to tenants and contractors such as eviction notices, operational notices, and other correspondence that may arise from the management of the buildings and tenants.
- Review accounts receivable ledgers and contact tenants to collect rent in arrears and any other expenses or chargebacks on a monthly basis.
- Distribute yearly Common Area Maintenance (CAM) reconciliation letters and rental statements.
- Update and set-up the tenant directory, on-call binder, property tax/assessment binder, accounts with contractors, Telus/Hydro/Fortis list, notice distribution list, tenant, and vendor Certificate of Insurance (COI) and Workers Compensation Board Certification (WCB).
- Coding of all Income Producing Property invoices in Yardi, including purchase orders.
- Occasionally acting as a backup to the Property Manager with attending viewings and meeting tenants and vendors. Additionally, assist Property Managers, Operations team and Director when required.
- Coordinating and managing the access control and surveillance system for various properties.
- Creating and circulating all meeting minute materials.
- Coordinate bailiff action or collections, if required.
- Tracking and distributing all chargeback invoices and property tax invoices.
- Track all changes to Electronic Funds Transfer (EFT) payments.
- Review tenant’s insurance certificates to meet requirements to leases and renewals.
- Prepare deposit refund forms and cheque requisitions.
- Schedule vendors for repairs and maintenance.
- Complete tenant information change forms.
- Set up of new utilities (Telus/Hydro/Fortis) for new buildings and projects.

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE
- 1-2 years of experience in a property management administration or support position.
- Excellent organizational, time management and prioritization skills including the ability to multi-task with competing priorities.
- Excellent understanding of business professionalism and the ability to work effectively under pressure within a fast-paced team environment.
- Exceptional interpersonal and communication skills (both verbal and written) are required.
- Positive attitude and a desire to help others.
- Working knowledge of Yardi (accounting/expense management software)and Angus (tenant service request portal) are considered be beneficial.

EXPECTED CAMPENSATION
- The expected salary range for this role is $50,000 - $55,000 per annum. Actual offered salary will depend on individual experience, qualifications, geographic location, market conditions for the role, and internal equity.
- Annual Bonus Program - Wesgroup also offers a competitive Annual Bonus Program that is intended to financially reward eligible employees for their contribution to the Company’s financial, and overall success.

WHAT WE OFFER
- A competitive compensation package with robust and extensive health benefits.
- A fun and inclusive culture supported by an employee-led Culture Committee with sponsorship from the President, providing you with opportunities to participate in group workouts, team sports, company-wide social events or celebrations, and other great initiatives that foster Wesgroup’s culture.
- The Wesgroup Store, stocked with amazing name-brand apparel and items to purchase using points earned for milestones, participation, and going above and beyond.
- A Lifestyle Spending Account which includes coverage for fitness, daycare,

  • Property Administrator

    2 months ago

    North Vancouver, Canada Gulf Pacific Property Management Ltd. Full time

    **Property Management - Property Administrator** **THE TEAM** As local representatives of Gulf Pacific, the mission of the Property Management team is to uphold the highest standard of operational and administrative excellence in property management. The Property Management team is responsible for maintaining a high level of communication with tenants to...

  • Property Administrator

    7 months ago

    Vancouver, Canada Warrington PCI Management Full time

    Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. At Warrington PCI Management, we are located in the core of downtown that is 3-5 minutes walking distance from Burrard or Vancouver...

  • Property Administrator- The Post

    4 days ago

    Vancouver, Canada QuadReal Property Group Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in...

  • Property Manager

    6 months ago

    Vancouver, Canada New Point Property Management Ltd. Full time

    New Point Property Management Ltd. is a property management company servicing the Greater Vancouver area. At the core of our business is providing excellence in strata property management and project management services. New Point Property Management is committed to offering the best support to our primary clients - Property Owners. Our team is composed of...

  • Property Administrator

    2 months ago

    Vancouver, Canada Canreal Management Corporation Full time

    **OUR COMPANY**: Canreal Management Corporation is one of Vancouver's largest commercial property management companies, managing over 5 million square feet of industrial, retail, and office properties. Canreal prides itself on providing a positive and supportive work environment with a dynamic real estate team dedicated to achieving a high level standard of...

  • Property Administrator

    7 months ago

    Vancouver, Canada ZML Holdings Group Corporation Full time

    ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver. Our commercial property management team is seeking **Property Administrators.** The position will be providing outstanding administrative services and will fully support to the Real Estate team, ensuring accurate administration of...

  • Property Administrator

    2 days ago

    Vancouver, Canada ZML Holdings Group Corporation Full time

    ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver. Our commercial property management team is seeking **Property Administrators.** The position will be providing outstanding administrative services and will fully support to the Real Estate team, ensuring accurate administration of...

  • Property Administrator

    4 months ago

    Vancouver, Canada Qualex-Landmark Living Inc Full time

    **Position**:Property Administrator **The Opportunity**: Working directly with the Director of Asset Management and Homeowner Care, and our Vice President of Operations, the Property Administrator will support our growing portfolio of residential and commercial properties. **Duties**: - Assist in the day-to-day operations of Qualex-Landmark’s...

  • Property Administrator

    4 days ago

    Vancouver, Canada Epic Investment Services Full time

    **Property Administrator - Vancouver** **POSITION**: The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related...

  • Property Administrator

    6 months ago

    Vancouver, Canada PACIFIC QUORUM PROPERTIES INC. Full time

    **Property Administrator - Vancouver** Do you have administrative experience and are looking for a job located in Vancouver? We have an opportunity for you! **About Pacific Quorum**: We are a property management company with vision. We focus on our clients and employees and believe the work environment should be a place to learn, laugh and succeed. We...

  • Property Administrator

    3 days ago

    Vancouver, Canada Epic Investment Services Full time

    **Property Administrator - Vancouver** Epic Investment Services (Epic), which includes its wholly owned subsidiary MDC Realty Advisors in the United States, is a fully integrated North American real estate platform. Headquartered in Toronto, Canada and operating from offices in Canada and the United States, Epic has over $17.5 billion in assets under...

  • Property Administrator

    7 months ago

    Vancouver, Canada GWL Realty Advisors Full time

    **About GWL Realty Advisors**: GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to...

  • Property Administrator

    1 month ago

    Vancouver, Canada QuadReal Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity...

  • Property Administrator

    7 months ago

    Vancouver, Canada Triovest Realty Advisors (BC) Inc. Full time

    Triovest, one of the largest privately-owned Canadian commercial real estate companies, is seeking a Property Administrator in Vancouver. The successful individual will be responsible for supporting and assisting the Property Management Team in the successful day-to-day administration and operations of a mixed-use commercial real estate portfolio. The...

  • Property Administrator

    22 hours ago

    Vancouver, Canada Hays Full time

    Your new company Our client is a Canadian real estate company that owns, manages, and invests in a diverse portfolio of properties across North America, including retail, residential, office and industrial properties. Your new role The Commercial Property Administrator is accountable to the Manager for assisting in the day-to-day administration for a...

  • Property Administrator

    2 days ago

    Vancouver, Canada Hays Full time

    Your new company Our client is a Canadian real estate company that owns, manages, and invests in a diverse portfolio of properties across North America, including retail, residential, office and industrial properties.Your new role The Commercial Property Administrator is accountable to the Manager for assisting in the day-to-day administration for a...

  • Property Administrator

    24 hours ago

    Vancouver, Canada Hays Full time

    Your new company Our client is a Canadian real estate company that owns, manages, and invests in a diverse portfolio of properties across North America, including retail, residential, office and industrial properties.Your new role The Commercial Property Administrator is accountable to the Manager for assisting in the day-to-day administration for a...

  • Property Administrator

    7 months ago

    Vancouver, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Property Administrator

    1 month ago

    Vancouver, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Property Administrator

    7 months ago

    Vancouver, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....