Property Administrator, Commercial

3 weeks ago


Vancouver, Canada Aquilini Properties Full time

**POSITION**:Property Administrator, Commercial

**DEPARTMENT**:Aquilini Properties

**REPORTS TO**:Property Manager

**LOCATION**: Vancouver Lower Mainland

**SALARY**:$65,000 - $70,000

**COMPANY PROFILE**:
Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and manages an international real estate portfolio that includes commercial and residential properties, hotels, golf courses, vineyards and blueberry and cranberry farms. In addition to its ongoing pursuits in real estate development and construction, AG has expanded its holdings to include assets in the sports and entertainment, renewable energy, aquaculture, tourist attractions, restaurants and food and beverage industries.

**JOB SUMMARY**:
Based out of our head office in Vancouver, BC, the Property Administrator, Commercial provides professional day to day support for our commercial property portfolio in British Columbia. Reporting to the Property Manager, this role will assist in supporting the daily operations of all commercial properties, providing excellent attention to detail and strong knowledge of daily operations. The Property Administrator, Commercial will be exposed to all areas of commercial property management.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
**(Other duties may be assigned from time to time)**
- Support the Commercial Property Management Group.
- Administer the property management database system including data entry, rent billings and processing payments.
- Draft, distribute and track a variety of tenant related correspondence and building notices.
- Work with the Property Manager and Accounting on invoicing, electronic payments, month end, rent rolls, tenant ledgers, leases and other key documentation.
- Make sure all operations files, tenant emergency contacts, insurance certificates, and service contracts are up to date
- Generate and file weekly and monthly reports, including AR.
- Process and enter tenant service requests, building maintenance requests, and coordinate and communicate with tenants.
- Deposit cheques, create chargebacks, credit notes and purchase orders as needed.
- Update management weekly on arrears and delinquency status of tenants.
- Contact tenants regarding outstanding rent payments.
- Liaise with executives, management, accounting, finance and other key departments and personnel.
- Complete other administrative and office duties as required.

**REQUIRED EXPERIENCE AND QUALIFICATIONS**:

- Minimum 2-3 years’ experience in property management administration in a commercial environment.
- Post Secondary Education preferred.
- Computer skills (MS Word, Excel, Outlook) and experience with Yardi.
- Strong administrative skills with a keen attention to detail and numbers, and strong time management
- Ability to be highly organized and multi-task in a detailed-oriented office environment.
- Knowledge of general building maintenance and building systems an asset.
- Positive and professional attitude.
- In office position, 5 days per week.

**BY JOINING AQUILINI, you will find**:

- A challenging work environment in which honesty, discipline, integrity, excellence, and teamwork are highly valued;
- Opportunities for development and growth.



  • Vancouver, British Columbia, Canada Impact Recruitment Ltd Full time

    Senior Commercial Property Administrator Employment Type: Permanent, Full-Time Web Publication Date: 6/7/2024 Our well-established owner-operator property client are looking for a seasoned Senior Property Administrator (Commercial) to join their collaborative, people focused team If you have experience as a Commercial Property Administrator then I would...


  • Vancouver, Canada Bosa Properties Full time

    About the Company: Bosa Properties Inc. (“BPI”) is a fully integrated real estate development and asset management company driven by progress and committed to help move communities forward. Ours is a story of evolution; it all began with excellence in construction many decades ago - and a focus on delivering for people. We strive to make each other and...


  • Vancouver, British Columbia, Canada Bosa Properties Full time

    About the Company:Bosa Properties Inc. ("BPI") is a fully integrated real estate development and asset management company driven by progress and committed to help move communities forward. Ours is a story of evolution; it all began with excellence in construction many decades ago - and a focus on delivering for people. We strive to make each other and the...

  • Property Administrator

    2 months ago


    Vancouver, Canada Warrington PCI Management Full time

    Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. We are looking for an experienced Property Administrator who can manage the property administration for complex commercial...

  • Property Administrator

    21 hours ago


    Vancouver, Canada Warrington PCI Management Full time

    Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. We are looking for an experienced Property Administrator who can manage the property administration for complex commercial...


  • Vancouver, British Columbia, Canada Impact Recruitment Ltd Full time

    Senior Commercial Property Administrator Job Order ID: 40139 Employment Type: Permanent, Full-Time Total Annual Compensation: $ /Yr Web Publication Date: 4/18/2024 Number of Positions: 1 Job Location: Vancouver British Columbia Canada Our well-established owner-operator property client are looking for a seasoned Senior Property Administrator...


  • Vancouver, BC, Canada Impact Recruitment Full time

    Are you an experienced Property Administrator looking for the next big step in their career with a constantly growing and expanding property management company? Our client are a well-established Vancouver based Property Management company who are constantly growing and expanding but at the same time still have a boutique feel. The company are also...


  • Vancouver, Canada Prompton Full time

    **Commercial Property Coordinator** **Job Overview**:The Commercial Property Coordinator plays a crucial role in the day-to-day operations of our commercial properties, ensuring efficient and effective management and administration. This position involves overseeing tenant relations, lease administration, property maintenance, and financial management to...


  • Vancouver, British Columbia, Canada Quay North Urban Development Full time

    JOB DESCRIPTION:MANAGER, COMMERCIAL PROPERTIESJOB TITLE: Manager, Commercial PropertiesREVISION DATE: January 2024REPORTS TO: PresidentPRIMARY DUTIES: Day-to-day Property Operations, Tenant Relations, Leasing, ConstructionPORTFOLIO: Lonsdale Quay Market, Tsawwassen Quay Market, Nanaimo Quay Market, Shipyards, East 4th AvenueSTATUS: Temporary, 1-year...


  • Vancouver, Canada Warrington PCI Management Full time

    **A little bit about us**: Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. We are looking for an experienced Property Manager to manage complex commercial portfolios. For more...


  • Vancouver, Canada Wesgroup Properties Full time

    **Disclaimer**: The estimated salary range provided by Indeed is not reflective of the actual salary. Wesgroup Properties offers a highly competitive salary and total compensation package. Details of the total compensation package, including salary, will be discussed during the confidential phone interview portion of our screening. Wesgroup Properties...


  • Vancouver, Canada West Pender Property Group Full time

    Your New Company Founded over 30 years ago, West Pender Property Group owns and manages commercial real estate in Downtown Vancouver. They pride themselves on providing excellent customer service to all tenants and having well serviced office accommodations in numerous buildings while keeping sust


  • vancouver, Canada West Pender Property Group Full time

    Your New Company Founded over 30 years ago, West Pender Property Group owns and manages commercial real estate in Downtown Vancouver. They pride themselves on providing excellent customer service to all tenants and having well serviced office accommodations in numerous buildings while keeping susta


  • Vancouver, British Columbia, Canada Warrington PCI Management Full time

    A little bit about us:Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. We are looking for an experienced Property Manager to manage complex commercial portfolios.For more details about...


  • North Vancouver, Canada Quay North Urban Development Full time

    **JOB DESCRIPTION**: **MANAGER, COMMERCIAL PROPERTIES** **JOB TITLE**: Manager, Commercial Properties **REVISION DATE**: January 2024 **REPORTS TO**: President **PRIMARY DUTIES**: Day-to-day Property Operations, Tenant Relations, Leasing, Construction **PORTFOLIO**: Lonsdale Quay Market, Tsawwassen Quay Market, Nanaimo Quay Market, Shipyards, East 4th...


  • Metro Vancouver Regional District, Canada Henderson Development (Canada) Ltd. Full time

    We have an opening for a full-time commercial property management administrator in our commercial property management department. The daily routines of our onsite management office include carrying out property building and equipment repairs, preventive maintenance, improvements and upgrades; overseeing contractors and supervising on site janitors and...

  • Property Administrator

    2 months ago


    Vancouver, Canada ZML Holdings Group Corporation Full time

    ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver. Our commercial property management team is seeking **Property Administrators.** The position will be providing outstanding administrative services and will fully support to the Real Estate team, ensuring accurate administration of...


  • Vancouver, Canada ZML Holdings Group Corporation Full time

    ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver. Our commercial property management team is seeking **Property Administrators.** The position will be providing outstanding administrative services and will fully support to the Real Estate team, ensuring accurate administration of...


  • Vancouver, Canada Wesgroup Properties Full time

    **Disclaimer**: The estimated salary range provided by Indeed is not reflective of the actual salary. Wesgroup Properties offers a highly competitive salary and total compensation package. Details of the total compensation package, including salary, will be discussed during the confidential phone interview portion of our screening. Wesgroup Properties...


  • Vancouver, Canada Aquilini Properties LP Full time

    **POSITION**:Property Manager, Commercial **DEPARTMENT**:Aquilini Properties **REPORTS TO**:Senior Property Manager, Commercial **LOCATION**: Vancouver Lower Mainland **SALARY**:$95,000 - $105,000 **COMPANY PROFILE**: Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate...