Property Administrator

6 months ago

Vancouver, Canada GWL Realty Advisors Full time

**About GWL Realty Advisors**:
GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.

The Property Administrator, Accounting role is accountable to the Property Managers. Majority of this position is responsible for the day-to-day payables and receivables. The Property Administrator is a “hands on” non-management position working closely with the regional accountants and property management teams.

**RESPONSIBILITIES**:
Within the limits of applicable policies, procedures and established plans the Property Administrator (Accounting) has the responsibility and authority to make decisions and take action as follows:

- Accounts Payable (capital & operating)
- Coding corporate and property management invoices using the coding matrix set out by the accounting department.

**_Invoice Control_**:

- Ensuring proper approval and backup on all invoices
- Maintenance of site office payable e-files
- Attention to chart of accounts and annual budget forecasts
- Confirming Builder’s Lien Holdback amounts and amounts paid to date from vendor invoices to the accounting information system (Construction Manager & Yardi)

**_Recurring Payable Process Control_**:

- Completion of recurring contract payables for fiscal year
- Obtaining proper approval of recurring payable
- Cancellation/recreation of recurring payables due to change as required

**_Vendor Queries_**:

- Attending to vendor queries in a timely and courteous manner.
- Keep Property Management (PM) team apprised of any major vendor issues.

**_Accounts Receivable_**:
**_Depositing Cheques_**:

- Application of payments to the correct charges and tenant
- Prompt deposit of all cheques to meet legislated BCFSA and corporate policies
- Verify correct cheque payee

**_Other Responsibilities_**:

- Generating reports for Property Managers as required
- Working with the Property Managers to prepare correspondences as required and directed for A/R
- Budgets: Assisting the Property Manager with the preparation and input of the budgeted operating expense
- Miscellaneous (where applicable): Will be expected to perform miscellaneous duties as relates to property management as may be delegated by the Property Manager or delegate from time to time

**_Relationship Responsibilities_**:

- Will establish and maintain an excellent climate of working relations both inside GWLRA and outside the company with the tenants, contractors, etc., consistent with encouraging improved service and performance.
- Will keep the respective Property Managers informed of his/her operation and of any unusual matters, which might affect approved plans and budgets.
- Must develop and maintain a positive and professional working attitude.
- Overall goal is to ensure standard accounting practices are observed and that all work performed is accurate and performed efficiently.

**QUALIFICATIONS**:

- Post-secondary education in Accounting or Business Administration is an asset
- Enrolment in a professional accounting program (i.e., CPA) is an asset
- Must be computer literate in Microsoft Word and Excel
- Have a high degree of accuracy, strong attention to detail and be able to work under tight deadlines
- Experience with Yardi 7S is an asset

**What We Offer**:

- 3 Weeks of Vacation per year
- 3 Paid Personal Days per year
- Up to $2,000 annual Education Allowance
- Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs

'What we Offer' section only applies to full-time permanent employees.

**Our Business**:
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

**Our Commitment to Diversity**:
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

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