Administrative Assistant

3 weeks ago


Scarborough, Canada YouthLink Full time

**Administrative Assistant (Canada Summer Jobs Program)**

**(Contract Full-time 35 hours per week)**

**(June 3, 2024 - July 26th, 2024)**

**(Non-Bargaining unit position)**

The Administrative Assistant student can explore front - desk, social services, and education related occupations. The position provides support to the director of community programs and community team with front desk, administrative tasks and programming opportunities.

**Highlights of Your Role**
- Completion of administrative tasks related to programming and the general operations of the community office.
- Weekly and monthly administrative task assigned by the director
- Support staff with organizing, planning and delivering summer activities.
- Support with client file auditing, updating forms, and other administrative tasks.
- Screen and welcome visitors to the space
- Support with monitoring of the space during programming and events.
- Assist with the tracking of client program participation.
- Document relevant interactions with clients for staff to review.
- Organizes, reviews, and maintains updated opportunities and referral information (program and community) available to clients.
- Manage weekly office supply orders
- Supports and participates in Community team programming and other community activities as required.
- Communicates with manager about any necessary information and participates in regular supervisions.
- Supports with weekly team meeting preparation
- Adheres to all policies and procedures of the organization.
- Participates in any workshops or trainings as required.
- Takes all reasonable precautions to protect own health and safety.

**Highlights of What You Bring**
:

- Lived experience or great sensitivity to youth from culturally diverse, low-income communities and knowledge of the impact of poverty on educational attainment.
- Lived experience, knowledge and understanding and knowledge of systemic barriers and oppression rooted in colonization, racism, transphobia, classism, misogyny, moralism, ableism, and how they impact young people.
- Operates using and Anti
- Black Racism /Anti
- Oppression lens and strength based frameworks.
- Lived experience or knowledge of Scarborough and/or Eglinton East community an asset.
- Administrative or program delivery experience is an asset.

Previous experience with YouthLink programs is an asset
- Strong interpersonal, communication and written skills.
- Ability to problem - solve individually or in a team setting.
- Proficient computer use skills.
- Ability to speak a second language is an asset
- Vulnerable Sector Check required.

To be eligible for Canada Summer Jobs program youth must meet the following criteria
- Between 15 and 30 years of age at the beginning of the employment period
- Legally entitled to work in Canada (which means you must have a valid Social Insurance Number)
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment

**Job Type**: Seasonal
Contract length: 8 weeks

Pay: From $16.55 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Flexible schedule

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

Expected start date: 2024-06-03



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