Sales and Events Coordinator

4 days ago


Ottawa, Canada InnVest Hotels-Ottawa Marriott Hotel Full time

**Sales and Events Coordinator**

REPORTS TO: Manager of Catering & Convention Services

**THE COMPANY**:
Passion Drives Performance. InnVest succeeds because our people love what we do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and hotels.

Our company culture is built on collaboration. A nimble team where everyone has a voice at the table and an opportunity to pursue their passions. Our skill sets are as diverse as our portfolio, but we all have a singular focus: a belief that partnerships deliver the best results, an entrepreneurial approach to decision making, respect for others, a strong sense of integrity, and a curiosity to challenge the status quo.

With over 75 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day activities of almost 70 hotels also making InnVest the largest independent operator of hotels in Canada. InnVest’s portfolio is geographically diverse with hotels from Vancouver, BC to Corner Brook, NL but also experientially diverse from Roadside inns to luxury urban properties.

At InnVest, our mission is simple - to deliver outstanding guest experiences and superior returns on quality hospitality investment. A career at InnVest will provide you with unrivaled opportunities and invaluable exposure to Canada’s largest independently-owned and operated hotel portfolio.

**YOU’RE A GREAT FIT IF YOU**:

- Flourish in a fast-paced environment with multiple priorities.
- Can see the big picture and act proactively with a solution-focused mindset.
- Have the ability to “Respond to Cues”.
- Thrive on “Creating Personal Connections”.
- Can “Make it Brilliant”.

**YOUR RESPONSIBILITIES MAY INCLUDE**:

- Provide administrative and logístical support to the sales and events teams
- Process sales and event related documents such as Group Sales Agreements, memos, proposals, convention resumes, Event Orders, reports and Marriott Rewards claims
- Prepare and distribute sales kits and catering menus
- Execute daily and weekly reports
- Liaise with internal and external guests where required on behalf of the Conference Services /Events Department
- Handle all internal meeting room inquiries, and detailing of Event Orders
- Co-ordinate VIP amenities and cards with In Room Dining
- Assist with postings & activity on hotel’s/Food & Beverage’s social media pages and upkeep of Hotel Website
- Ensure general departmental phone coverage for Sales/Catering/Events Team.
- Prepare and distribute resumes for conference bookings for assigned Event Managers.
- Coordinate and finalize historical, credit and rooming list details on behalf of the Event Manager(s).
- Cooperate and communicate with other departments in arranging site visits, special events, and distribution of information of interest regarding all customers.
- Attend all relevant departmental meetings on a regular basis, offering constructive feedback and input.
- Other duties as assigned.

**JOB SPECIFICATIONS**:
**_Education/Experience and skills_**
- Minimum of 1 year experience in Event Management or similar hotel capacity preferred
- Diploma/Certificate in Hotel Management or Event Management an asset.
- Knowledge of Marriott CI/TY or other hotels sales system an asset.
- Strong knowledge of Word, Excel and other software package required.
- An affinity for numbers/spreadsheets is an asset.

**_Complexity/Analysis: _**
- Proven team player with excellent interpersonal skills.
- Able to handle multiple tasks simultaneously and prioritize.
- Able to work in fast-paced environment.
- Able to work independently
- A proven self-starter.
- Proficiency in both official languages (English & French) an asset.

**About the Ottawa Marriott Hotel**

Experience modern style and sincere service at Ottawa Marriott Hotel, centrally located in the heart of Canada’s capital city. Located right by the new Lyon transit station, our hotel is just steps away from the Rideau Shopping Centre, Shaw Centre, and ByWard Market. Explore Parliament Hill, the Rideau Canal, and the National Gallery of Canada, all within walking distance from our hotel. For those on business in Ottawa, ON, we offer 26 elegant event venues, including a revolving Summit space and a grand ballroom. Begin your day with a coffee at our on-site Starbucks® and end it with delicious American fare and a cocktail at "Spin" Kitchen & Bar

**What we offer**
- Positive respectful culture
- Marriott Worldwide Travel perks and benefits
- On-site fitness facility
- Food and Beverage Discounts
- Rewards and Recognition
- Growth Opportunities
- Chance to work with some amazing people

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$49,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
-



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