Administrative Assistant

3 months ago


Vancouver, Canada Collingwood Neighbourhood House Full time

Collingwood Neighbourhood House (CNH) is a not-for-profit Society serving the Renfrew-Collingwood (RC) neighbourhood of East Vancouver. CNH’s mandate is to promote the well-being of the Renfrew-Collingwood community by providing leadership and working collaboratively with individuals, families, agencies and other groups to develop and support inclusive, innovative, sustainable initiatives and services that respond to the community’s social, educational, economic, health, cultural and recreational needs.

**Job Overview**

**Skills & Qualifications**
- Administrative professional with 3 to 5+ years’ proven experience in an office environment
- Office Administration or Administrative Assistant Certificate or Diploma required
- Excellent English written, oral, and interpersonal communication skills
- Excellent organizational skills with the ability to work independently, prioritize assignments and manage changing priorities
- Ability to work effectively under pressure in a busy environment, handle heavy volumes, meet demanding deadlines and think on their feet while maintaining a positive attitude and producing high quality work
- Strong attention to detail
- Strong research and analytical and problem-solving skills
- Excellent skills and proven experience in recording meeting minutes required
- Proficient knowledge of MS Office software for Windows - Word, Excel, Outlook, Teams, Publisher, PowerPoint, etc.
- Proficient with web-based computer technologies such as Google Docs, Google Sheets, Google Drive, SurveyMonkey, etc.
- Ability to deal professionally and diplomatically with staff, volunteers and program participants
- Accurate typing speed of at least 60 wpm
- Ability to work flexible hours including evenings
- Ability to help with event and meeting setup and cleanup
- Must be fully vaccinated against COVID-19
- Satisfactory criminal record search
- Passion, humility, integrity, mission-driven

**Assets**
- Intermediate Adobe Acrobat, WordPress, and HTML skills
- Experience with setting up and hosting virtual meetings, e.g. Zoom, MS Teams
- Experience with social media
- Experience in creating and printing newsletters and other printed materials
- Experience working in a multicultural setting
- Additional language
- Valid BC driver’s license and access to a vehicle

**Job Details**
- Salary: $24.80/hr to start with progression, as of Oct 1, 2024
- Schedule: Casual - On call/as needed Monday to Thursday, 9 am-5 pm
- Location: 5288 Joyce Street, Vancouver, BC
- Start date: As soon as possible
- This position is covered by a Collective Agreement with CUPE Local 1936

**Application Process**

**PLEASE SUBMIT A COVER LETTER AND RESUME TO**:
Irene Mella

**Administrative and Communications Manager**

Collingwood Neighbourhood House

5288 Joyce Street, Vancouver, BC, V5R 6C9

**Please quote reference #AD10-24-04**

CLOSING DATE: Monday, September 30, 2024

APPLICATIONS WITHOUT A COVER LETTER WILL NOT BE CONSIDERED
- No phone calls please._

**Job Type**: Casual

Pay: From $24.80 per hour

**Benefits**:

- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Typing: 1 year (required)
- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
- Organizational skills: 1 year (required)

Work Location: In person

Application deadline: 2024-09-30



  • Vancouver, Canada The Salvation Army Full time

    The Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...


  • Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...


  • Vancouver, Canada SONATA DESIGN Full time

    We are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada Gateway College Full time

    Gateway College is a private Post-Secondary Institution specialized in Health Care Assistant (HCA) Training. We have been training thousands of students to be Health Care Assistants since 1986. Our graduates are working as valuable members of the healthcare sectors in hospitals, care facilities, and home support agencies. We are currently looking to hire an...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...


  • Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...


  • Vancouver, Canada Worldwide Precious Metals Ltd. Full time

    **Requirements**: 2 years minimum of Administrative Work or clerical experience Fluent in English Proficiency in Microsoft Office suite (Excel, PowerPoint and Word) Proficiency with Customer Relation Management System Key Responsibilities: - Act as an administrative liaison for all positions reporting to the Operations Manager - Provide administrative...


  • Vancouver, Canada NHV Natural Pet Products Full time

    **About Us**: NHV Natural Pet Products is a passionate, pet-loving company dedicated to creating high-quality natural health supplements for pets. We are expanding into boutique pet products and a new food line, offering exciting opportunities for growth and innovation. Join our team and be part of a dynamic environment where your contribution truly makes a...


  • Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. We are currently seeking an experienced administrative assistant to join our team. Our paraprofessionals are critical to our success. They perform the...


  • Vancouver, Canada Wener Mgmt Full time

    **About Us** Wener Mgmt is a dynamic and innovative Artist Management company with offices in Vancouver, BC and Toronto, ON. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. We are seeking a highly dynamic and vibrant Administrative Assistant to join our fast-paced, innovative environment. This role...


  • Vancouver, Canada Sunny International Consulting Ltd. Full time

    Job Position: Administrative Assistant **Job Type**: Permanent, Full-time Hourly Wage: $26-30 Work Hour: 35 hours/week Work Location: 202-1089 West Broadway, Vancouver, BC V6H 1E5 Canada Language Requirement: English Sunny International Consulting Ltd. is a Vancouver-based employment services agency. We have over 8 years of experience in placement...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Office Administration | Operations and Administration | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date October 6, 2024 Note: Applications will be...


  • Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Research Programs & Administration | Office of Research | Faculty of Medicine Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date December 26, 2024 **Note**: Applications will be accepted until...


  • Vancouver, Canada Best Buy Full time

    Are you a master at juggling multiple tasks and helping people stay organized? Are you ready to step in to provide top-notch administrative support to our dynamic technology leadership team? If so, then the administrative assistant role at Best Buy is one for you! As an administrative assistant you will provide comprehensive support to senior leaders by...


  • Vancouver, Canada Canuck Place Children's Hospice Full time

    **Administrative Assistant** **Location**:Granville Office **Reporting to**:Managing Director, Development **Job status**:Permanent Full-time 1.0 FTE (75 hours bi-weekly) **Compensation**:$50,471 - $55,467 - We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of care exceeding not just minimum wage but...