Registration Administrator

5 months ago

Toronto, Canada Transamerica Full time

Job Family

Operations - General
- About Us

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential unleashed by leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.

Transamerica is a part of Aegon, an integrated, diversified, international financial services group. The Aegon companies employ over 21,500 people and have approximately 31.7 million customers.* For more information, visit- .

Who We Are

Transamerica has been making financial services available to the many, not just the few, for more than 100 years. We’re a leading provider of life insurance, retirement, and investment solutions, serving millions of customers throughout the United States. Transamerica’s dedicated professionals focus on helping people live their best lives through saving, investing, and protecting their loved ones. Transamerica is dedicated to building America’s leading middle market life insurance and retirement company, providing a broad range of quality individual life insurance policies, workplace supplemental insurance benefits, workplace retirement plans, individual retirement accounts, and investment products, including mutual funds, annuities, stable value solutions, as well as investment management services.

What We Do

Transamerica is organized by lines of business (Life Insurance, Annuities, Mutual Funds, Retirement Plans, and Employee Benefits), which are supported by Transamerica Corporate (Corporate Development; Finance; Internal Audit; Legislative, Regulatory & Policy; Office of the CEO; People and Places; Brand; Corporate Affairs; Risk; and Technology).

Job Description Summary

The Registration Administrator will provide administrative support to a national sales force distributing financial service products, with a focus on the mutual fund registrations of applicants. Administer and assist field agents to obtain mutual fund licenses and maintain the accuracy of WFG Securities Inc. registration records.

**Job Description**:
**Responsibilities**:

- Follow-up and document National Registration Database (NRD) submissions, including outside business activity (OBAs), address updates, financial disclosures, etc.
- Enter and record mutual fund registration terminations in the system and notify necessary parties.
- Perform NRD annual renewals.
- Participate in the Annual Disclosure process.
- Update of NRD training documentation.
- Update of various internal systems.
- Respond to inquiries from field, internal and external staff and regulatory bodies.
- Provide administrative support to field agents, and internal and external staff.
- Follow file management and record management procedures.
- Draft standard and non-standard correspondence as required.
- Initiate and participate in process and database improvements.
- Act in a registration support capacity for the Compliance department.
- Support projects and audits as requested.

**Qualifications**:

- Two years of experience in an administrative support or related role
- Excellent written and verbal communication skills
- Interpersonal and customer service skills to build relationships with internal and external contacts
- Excellent organizational and multi-tasking skills
- Attention to detail
- Ability to work independently and as part of a team in a fast-paced environment
- Proficiency using MS Excel, Word, Outlook, PowerPoint

Preferred Qualifications
- Post-secondary education in a business field
- Experience in the insurance and/or mutual fund industry
- Experience with National Registration Database (NRD)

Working Conditions
- Office or hybrid office/remote environment

What We Offer

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.

Compensation Benefits- Competitive Pay-
- Bonus for Eligible EmployeesBenefits Package- Pension Plan-
- 401k Match-
- Employee Stock Purchase Plan-
- Tuition Reimbursement-
- Disability Insurance-
- Medical Insurance-
- Dental Insurance-
- Vision Insurance-
- Employee Discounts-
- Career Training & Development OpportunitiesHealth and Work/Life Balance Benefits- Paid Time Off starting at 160 hours annually for employees in their first year of service.-
- Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).-
- Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars-
- Parental Leave - fifteen (15) days of paid parental leave per calendar year to eligible employees

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