Interim Event Coordinator

2 months ago

Edmonton, Canada Bissell Centre Full time

**WHO WE ARE**
- Are you an _**Event **_Professional looking to make an impact in your community? Do you have endless optimism, ready to move and create change in the community? Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of each individual, Bissell Centre’s work is based on building relationships, hope, and trust. Our community comes from all walks of life and so do we. _
- Through our programs, we work to empower people from meeting their own basic daily needs to have sustainable livelihoods, secure housing, and feeling hope for the future and make plans for a prosperous life. By joining Bissell Centre, you will become part of a fast-paced and dedicated team that works together to realize our vision._

Currently, Bissell Centre is looking for an individual wanting to join **our Resource Development** team. Are you ready to be our **Interim Event Coordinator **and make an impact in our community?

**ABOUT THE ROLE**

As an Interim Event Coordinator at Bissell, under the guidance of the Manager of Community Engagement, your primary responsibility is to coordinate and execute various community and fundraising events throughout the year. These events may range from program-specific gatherings for participants to third-party fundraisers and large-scale community/public events. Your role is crucial to the success of these events and supporting the organization's mission

**Duties and Responsibilities**

Key Responsibilities:
**Events**
- Event Planning: Take the lead in planning, organizing, and executing a diverse range of events, including fundraisers, awareness campaigns, and basic need call outs
- Logistics: Coordinate all logístical aspects of events, including venue selection, event timelines, contingency plans, equipment and supply procurement, human resourcing, and stewardship.
- Strategic Planning: Provide input in developing strategic plans and budgets. Collaborate with various teams to set fundraising, volunteer, and programmatic goals.
- Marketing and Promotion: Help develop and implement event marketing plans to attract guests, sponsors, and community members.
- Engagement: Collaborate with internal and external stakeholders, such as program managers, volunteers, sponsors, vendors, and community partners, to ensure their participation and support in events.
- Event Execution: Oversee all aspects of event execution, including setup, registration, program flow, guest management, security, and cleanup. Handle on-site issues and troubleshoot problems that may arise during events.
- Event Support: Help staff to plan and coordinate program-specific events by providing insight and general guidance.
- Evaluation and Reporting: Conduct post-event evaluations to assess the event's success, collect feedback from participants, sponsors, and volunteers, and identify areas for improvement. Prepare reports and share event outcomes with the management team.
- Third Party Event Support: Promote opportunities and provide support to individuals and organizations interested in doing donation drives and fundraisers on Bissell’s behalf.

**Fundraising**

**Professional Development**
- Understand and confidently speak about Bissell Centre, its history, practices, programs, and objectives

**Resource Development Team**
- Represent Bissell Centre at internal and external events as required
- Give agency tours and public presentations as needed

**General and Administrative**
- Participate in team meetings, lead event kick-off meetings, and regular supervisions
- Help foster a culture of philanthropy at Bissell Centre
- Participate in safety walks around Bissell Centre’s downtown buildings

**Other duties**

**WHAT YOU BRING TO THE ROLE**

**Qualifications & Commitment to Values**

Education and Experience
- Two years' experience in the not-for-profit sector or event planning
- Completion of post-secondary education or related experience in event planning is preferred

Knowledge:

- Alignment with organization's mission, values, and philosophies.
- Experience with project management software is an asset.
- Basic understanding of process development and improvement.
- Basic database management skills are required.
- Basic budgeting knowledge.

**Skills**:

- Ability to plan and communicate event activities effectively.
- Effective communication of changes that may affect budget and objectives.
- Ability to develop and implement risk management plans.
- Meeting facilitation skills.
- Ability to procure and purchase items.
- Public speaking skills.
- Clear and concise written and verbal communication skills.
- Ability to analyze data and identify relevant metrics.

Abilities:

- Willingness to follow processes and instructions.
- Ability to learn independently.
- Proactive attitude and willingness to take initiative where appropriate.
- Collaboration with diverse people and groups.
- Time management and prioritization abilities.
- Actively en

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