Events Coordinator

6 months ago

Edmonton, Canada The Association of Professional Engineers and Geoscientists of Alberta Full time

Want to be part of a team that makes a difference? Come be part of the change.

Since 1920, APEGA has been regulating the practices of engineering and geoscience to serve the public interest in Alberta. We are looking for energetic people who thrive in a dynamic, fast-paced, and challenging environment. You are committed to serving the community with integrity, accountability, and innovation, and capable of delivering exceptional service. If you reflect these values, have the knowledge, skills, and abilities to make a difference through your work, and are passionate about acting in the best interest of public safety - then come be a part of our diverse and inclusive team

Reporting to the Events & Member Recognition Manager, the Events Coordinator is responsible for coordination and planning of various events or activities to support the Association's strategic initiatives, as well as enhance the image of APEGA and the profession and its value to society.

**Responsibilities**:

- Managing events including logistics and planning to ensure smooth execution of internal or external events such as APEGA’s Summit Awards, AGM, Annual Holiday Receptions, Ethics Workshops, Nexus Conference and Council meetings.
- Identifying event requirements including online registration if required.

Identifying creative branding elements to be used or developed related to events.
- Providing attendee communication and assistance by supporting or answering questions about events.
- Administering of all event details including MC notes, creating agendas, signage and name tags, etc.
- Managing on-site and online events to ensure smooth execution of internal and external events.
- Developing collaborative relationships with vendors and overseeing venue staff as required.
- Holding pre-event meetings and overseeing APEGA staff and volunteers working the event, so everyone is aware of their role and responsibilities.
- Overseeing, managing, and executing the set up and tear down; flow of event; tracking timing and troubleshooting any issues or problems with venue, volunteers and attendees to keep the event running.
- Documenting post-event information data including what went well and what needs improvement for all areas of the event.
- Scheduling debrief and completing invoicing and budget management.
- Tracking historical event statistics including attendee history, costing, survey results and summary of key findings.
- Assisting with the honours and awards committee to maintain award recognition timelines as required.
- Managing inventory to ensure items are available for events or department requirements.

Competencies, Skills & Attributes
- Knowledge of industry best practices and standards including understanding of critical paths in event planning.
- Understanding of Banquet Event Orders (BEO) and venue contracts.
- Knowledge of Cvent and/or ON24 would be an asset
- Time management, attention to detail and strong accuracy skills.
- Writing, editing and proof-reading skills.
- Ability to identify potential risks and ensure contingencies are in place.
- Ability to troubleshoot on site to ensure the event continues appropriately.
- Strong customer and client focus.
- Independent workstyle and can also work with a team for collaboration and guidance.
- Flexible with changing priorities and events overall.
- Comfortable dealing with various levels of stakeholders internally and externally.

**Qualifications**:

- Post-secondary diploma in related field
- 3-5 years of events coordination experience managing events including accommodation, catering, audio visual and onsite coordination.
- Knowledge of critical paths in event planning combined with some exposure to budgets is required.
- Experience must include high stake events in a business environment.
- Volunteer management experience is considered an asset.
- Overtime (some evenings and weekends) will be required for live events including travel to Edmonton and Calgary as required.

Thank you for your interest in APEGA.

  • Event Staff

    3 months ago

    Edmonton, Canada Lantern Events Inc. Full time

    **Now Hiring for Halloween Jacks Edmonton!** Event Schedule - October 4th - 31st - Hours: Thursday & Sunday 12pm - 8pm Friday & Saturday 12pm - 10pm - Please note the above schedule is opening hours for the public. Staff schedule start times and end time vary depending on position._ Multiple Positions Available! Box Office & Ticket Scanning - Welcoming...

  • Event Coordinator

    4 months ago

    Edmonton, Canada Sparkling Homes Full time

    *Job Summary* We are seeking a detail-oriented and organized Event Coordinator to join our team. The Event Coordinator will be responsible for planning and executing a variety of events, ensuring they run smoothly and meet the clients' expectations. *Duties* - Coordinate all aspects of events from start to finish - Communicate with clients to understand...

  • Events Coordinator

    6 months ago

    Edmonton, Canada The Association of Professional Engineers and Geoscientists of Alberta Full time

    Want to be part of a team that makes a difference? Come be part of the change. Since 1920, APEGA has been regulating the practices of engineering and geoscience to serve the public interest in Alberta. We are looking for energetic people who thrive in a dynamic, fast-paced, and challenging environment. You are committed to serving the community with...

  • Event Coordinator

    6 months ago

    Edmonton, Canada Chappelle Gardens Residents Association Full time

    _**Description**:_ “Ambassador of Fun,” “Magic Maker,” “Life event facilitator,” and “Community Connector” are just some of the titles of this important role. The Events Coordinator will be responsible for coordinating rentals, overseeing and implementing RA Clubs, hosting PD Days, Spring Break Camps and small events, executing the...

  • Event Coordinator

    4 days ago

    Edmonton, Canada Chappelle Gardens Residents Association Full time

    _**Description**:_ “Ambassador of Fun,” “Magic Maker,” “Life event facilitator,” and “Community Connector” are just some of the titles of this important role. The Events Coordinator will be responsible for coordinating rentals, overseeing and implementing RA Clubs, hosting PD Days, Spring Break Camps and small events, executing the...

  • Event Coordinator

    6 months ago

    Edmonton, Canada OEG Sports & Entertainment Full time

    The Coordinator, Events under the direction of the Director, Event Operations, will primarily be responsible for coordinating the logistics of various events including hockey home games, and other events in Rogers Place and within the ICE District. This position will liaison with clients, internal departments and external stakeholders, prepare and distribute...

  • Event Coordinator

    6 months ago

    Edmonton, Canada Mogul Realty Group Full time

    About the Company: Mogul Realty Group is a leading real estate investment firm that specializes in providing innovative and profitable investment opportunities to our clients. We pride ourselves on delivering exceptional results and maintaining long-term relationships with our investors. As part of our commitment to excellence, we organize a monthly event...

  • Events Coordinator

    6 months ago

    Edmonton, Canada Mikisew Cree First Nation Full time

    **Job Opportunity: Events Coordinator** **Who We Are** The Mikisew Cree First Nation (Mikisew) has lived on the ancestral lands of the Athabasca Delta and Wood Buffalo National Park in northeastern Alberta since time immemorial. The lives of our members are linked to the land and to a close understanding of traditions, history and a natural way of life....

  • Coordinator, Events

    1 month ago

    Edmonton, Canada OEG Sports & Entertainment Full time

    **About OEG Sports & Entertainment**: OEG Sports & Entertainment delivers North America’s leading sports and entertainment experiences to connect our fans to their passions. Located in the heart of the ICE District, OEG owns the 5-time Stanley Cup Champion Edmonton Oilers, the WHL’s three-time Memorial Cup Champion Edmonton Oil Kings, and the AHL’s...

  • Events Coordinator

    2 days ago

    Edmonton, Canada Michaels Full time

    Store - Edmonton-South West, AB Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly...

  • Communications and Event Coordinator

    1 month ago

    Edmonton, Canada Alberta Society of Radiologists Full time

    **Join Our Team at the Alberta Society of Radiologists!** **About Us** The Alberta Society of Radiologists (ASR) is a not-for-profit society representing 92% of the full-time radiologists and radiology residents in the Province of Alberta. **The Opportunity** **Position**: Communications and Event Coordinator **Reports to**: CEO **Location & Work...

  • Coordinator, Events

    6 months ago

    Edmonton, Canada OEG Sports & Entertainment Full time

    **About OEG Sports & Entertainment**: OEG Sports & Entertainment (“OEG”) delivers leading sports, entertainment and other special event programming to fans and patrons in Canada and the United States. OEG owns the five-time Stanley Cup Champion Edmonton Oilers, the WHL’s three-time Memorial Cup Champion Edmonton Oil Kings, the AHL’s Bakersfield...

  • Coordinator, Events

    6 months ago

    Edmonton, Canada Oilers Entertainment Group Full time

    **About OEG Sports & Entertainment**: OEG Sports & Entertainment (“OEG”) delivers leading sports, entertainment and other special event programming to fans and patrons in Canada and the United States. OEG owns the five-time Stanley Cup Champion Edmonton Oilers, the WHL’s three-time Memorial Cup Champion Edmonton Oil Kings, the AHL’s Bakersfield...

  • Program & Events Coordinator

    3 months ago

    Edmonton, Canada University of Alberta Full time

    **Department** Vice-President Research Innovation - Innovation **Hourly rate** $28.47 to $38.67 **Hours per week** 35 **Grade** 8 **Posted date** September 24, 2024 **Closing date** October 1, 2024 **Position Type** Full Time - Trust Funded **Description**: **_This position is a part of the Non-Academic Staff Association (NASA)._** This position has...

  • Conference and Event Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada Alberta Ltd Full time

    We are seeking an experienced Conference and Event Coordinator to join our team at Alberta Ltd. As a key member of our events team, you will be responsible for coordinating and executing successful conferences, meetings, and events.

  • Programs and Events Coordinator

    7 months ago

    Edmonton, Canada Orchards Residents Association Full time

    _**Description**:_ “Ambassador of Fun,” “Magic Maker,” “Life event facilitator,” and “Community Connector” are just some of the titles of this very important role. The Programs and Events Coordinator will be responsible for the daily administrative and customer service requirements of residents and guests and for the organizing and...

  • Events and Program Coordinator

    6 months ago

    Edmonton, Canada Alberta Innovates Full time

    Event and Program Coordinator Alberta Innovates (AI) is seeking an Event and Program Coordinator responsible for leading and act as the front face of the organization for the annual global innovation - INVENTURE$. The Event and Program Coordinator must have the ability to engage with new opportunities, both people and organizations. Creativity will be a...

  • Volunteer Event Coordinator

    6 months ago

    Edmonton, Canada Parkinson Canada Inc. Full time

    **Parkinson Canada Volunteer Opportunity** **Volunteer SuperWalk Coordinator** Parkinson Canada believes in a better life today for People Living with Parkinson’s, and a world without Parkinson’s tomorrow. Canada has some of the world’s highest rates, and it is growing quickly. People living with Parkinson’s are at the centre of everything we do at...

  • Coordinator, Development

    6 months ago

    Edmonton, Canada Glenrose Hospital Foundation Full time

    **About the Glenrose Hospital Foundation** The Glenrose Rehabilitation Hospital is vital to our provincial healthcare system. Unique to the province and country, the Glenrose is the largest specialized rehabilitation hospital in Canada, seeing close to 100,000 patient visits annually. The Glenrose provides a standard of care for its patients and highly...

  • Student Events Coordinator

    2 months ago

    Edmonton, Canada University of Alberta Full time

    **Department** Augustana - Student Services **Hourly rate** $15.62 **Hours per week** 3-12 **Grade** 1 **Posted date** October 7, 2024 **Closing date** October 14, 2024 **Position Type** Part Time - Operating Funded **Description**: This position has an end date of April 30, 2025. **Location - **Work primarily takes place at Augustana Campus,...