Executive Assistant
2 months ago
**Job ID**:
- 378521**Company**:
- Siemens Electronic Design Automation ULC**Organization**:
- Digital Industries**Job Family**:
- Internal Services**Experience Level**:
- Experienced Professional**Full Time / Part Time**:
- Full-time**Remote vs Office**:
- Office/Site only**Contract Type**:
- Permanent**What will you do?**
You will provide the highest level of professional services and operational support to our Saskatoon office and global division. You're a problem-solver, highly organized, have strong communication skills and have an excellent ability to build and maintain relationships. As an experienced professional with advanced thinking, digital and innovative mindset, who thrives effectively in a continually changing environment and is looking to be the trusted administrative assistant, we want to hear from you
**Administrative Duties**:
- Handling the calendars for the management team
- Providing administrative support to a variety of tasks both off-site and in the office including travel arrangements, events, meetings and conferences
- Generating travel and expense reports; accurately process invoices
- Ordering office supplies and maintaining sufficient stock
- Effectively communicating with employees and vendors daily
- Shipping and receiving office equipment
- Participating in occupational health and safety activities
- Handling personal and confidential information discretely
- Using MS Teams to set up conference calls and file sharing
- Looking for continuous improvements by suggesting process improvement
- Managing the smooth operation of the Saskatoon office
**What will you need to succeed?**
- Administrative assistant experience in a corporate setting
- Possess excellent communication skills
- Degree or diploma is ideal
- Advanced working knowledge of Microsoft: Teams, Outlook, Excel, Word & PowerPoint
- Having a car and being able to drive is a plus
- Being service oriented
- Efficient self-starter with a demonstrated proactive approach in dealing with differing situations requiring searching for solutions, with an ability to operate effectively in a fast-paced environment
- Highly organized and attentive to details
- Ability to prioritize complex deadlines under pressure and manage competing priorities
- Ability to work full-time in person in our Saskatoon Innovation Place office
- Flexible hours, as required
- Compensation is based on experience and market values. You will be asked what your expectations are. There are multiple perks beyond the basic health insurance package, including RRSP matching, share purchase matching, company paid diversity days, and an extensive employee assistance program._
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