Executive Assistant to The CEO

7 months ago

Saskatoon, Canada STC URBAN 1ST NSTNS Full time

**The Position**

**Duties & Responsibilities**
- Executive Support;
- Provides sophisticated calendar management for the CEO;
- Plans, coordinates and ensures the CEO's schedule is followed and respected;
- Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office;
- Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements;
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Serve as the primary point of contact for internal and external members on all matters about the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy;
- Communicates directly, and on behalf of the CEO, with Board members, partners, staff, and others, on matters related to STC’s initiatives.
- Works closely and effectively with the CEO, to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping them updated. Anticipate CEO’s needs in advance of meetings, conferences, etc;
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact;
- Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO, ability to effectively lead the company;
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Tribal Chief, CEO, and COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
- Provides a bridge for smooth communication between the executive office and internal departments demonstrating leadership to maintain credibility, trust and support with senior management staff;
- Prioritizes conflicting needs, handles matters’ expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures;
- Provide direct administrative and office management support to all members of the executive team, as directed by verbal or written instruction;
- Maintain working schedules and engagement calendars of executive management, particularly the CEO;
- Coordinate the logístical aspects of executive team programs, such as meetings, seminars, workshops, special projects, and events;
- Review all documents, reports, and correspondence prepared for the signature of the executive team for the format, content, grammar, and spelling; make edits as necessary;
- Prepare draft reports, background documentation, and research;
- Coordinate office activities; troubleshoot or escalate basic office administration issues;
- Facilitate communication from department managers, business unit leaders, and project managers;
- Assist the Executive Shared Services Manager with the preparation of the Board agendas and packages for Board meetings and functions as needed;
- Complete purchase orders for authorization, check orders received and distribute to appropriate staff and maintain an inventory of office supplies as required;
- Present a positive and professional image of STC to all visitors, suppliers, inquiries, and other interactions;
- Perform receptionist duties: greet visitors and parents, answer their questions and direct them to appropriate offices and meeting rooms; answer the telephone, ascertain the nature of the caller’s business, provide information or direct inquiries, as required;
- Be knowledgeable about and supportive of STC Administrative Procedures and directives;
- Conduct oneself in a manner appropriate to an institution that provides services to community members of STC;
- Be willing to engage in lifelong learning concerning professional development, training, in-services, and courses of study;
- Perform other related duties as defined and assigned by the reporting Director or designate on an as-and-when-required basis.

**Education and Experience**

Certificate in Business, Bachelor of Commerce (B.Comm.) degree, or Master of Public Policy (M.P.P.) preferred or equivalent combination of education and experience required;
Experience and interest in internal and external communications, partnership development with a high degree

  • Chief Executive Officer

    2 months ago

    Saskatoon, Canada ExecThread Full time

    The Company is seeking a Chief Executive Officer (CEO) to lead its member-owned, cooperative financial institution. The CEO will be responsible for the strategic and operational performance, ensuring that the needs of both the membership and employees are met. This includes fostering a high-performing culture, executing the strategic vision, and championing...

  • Chief Executive Officer

    1 month ago

    Saskatoon, Canada ExecThread Full time

    Chief Executive Officer (CEO) & PresidentThe Company is seeking a President and CEO to lead its organization with a focus on business growth, operational effectiveness, and strategic partnerships. The successful candidate will be responsible for driving revenue by collaborating with and servicing both internal and external brokerages, agents, and...

  • CEO - Chief Executive and Community Officer H/F

    1 month ago

    Saskatoon, Canada ExecThread Full time

    h3>Chief Executive Officer (CEO) & PresidentThe Company is seeking a President and CEO to lead its organization with a focus on business growth, operational effectiveness, and strategic partnerships. p>Key responsibilities for the President and CEO include onboarding new brokerages, maintaining a people-first focus, and closely monitoring key performance...

  • Executive Assistant

    7 months ago

    Saskatoon, Canada Vendasta Full time

    **_EA to the CEO & Workplace Experience Manager_** **_ Saskatoon_** Are you an organizational expert at balancing business needs and administration? A self-motivated go-getter who thrives in a fast-paced environment? Are you organized, dynamic, and passionate about creating exceptional experiences? We are looking for a high-energy performer like you to...

  • Executive Assistant

    6 months ago

    Saskatoon, Canada Vendasta Full time

    **_EA to the CEO & Workplace Experience Manager_** **_ Saskatoon, SK_** Are you an organizational expert at balancing business needs and administration? A self-motivated go-getter who thrives in a fast-paced environment? Are you organized, dynamic, and passionate about creating exceptional experiences? We are looking for a high-energy performer like you to...

  • Executive Assistant

    4 months ago

    Saskatoon, Canada FFUN Group Full time

    **Job Title**: Executive Assistant **Job Status**: Full-Time, Temporary (maternity leave with the potential to extend) **Job Location**: Saskatoon, SK Are you a master of multitasking with a knack for keeping things running smoothly? Do you have a talent for turning chaos into order? If so, we need your exceptional organizational skills to join us as our...

  • CEO - Chief Executive and Community Officer H/F

    4 months ago

    Saskatoon, Canada Leaders International Full time

    div>Wanuskewin Heritage Park – Chief Executive OfficerReporting to the Board of Directors and responsible for the day-to-day operation of the organization, the CEO is primarily accountable for providing effective, strategic leadership and management in the areas of people management, finance management, risk management, facilities management, program and...

  • Executive Assistant

    5 months ago

    Saskatoon, Canada FFUN Group Full time

    Job Title: Executive Assistant Job Status: Full-Time, Temporary (maternity leave with the potential to extend) Job Location: Saskatoon, SK Are you a master of multitasking with a knack for keeping things running smoothly? Do you have a talent for turning chaos into order? If so, we need your exceptional organizational skills to join us as our...

  • Executive Assistant to Chief Financial Officer

    6 months ago

    Saskatoon, Canada OBASA Suites Full time

    MyKey Global Accommodations is seeking an energetic and results-driven Executive Assistant/Administrative Assistant person to join our corporate team in Saskatoon, Saskatchewan. Key responsibilities of Executive Assistant will include, but are not limited to: - Follow up on assigned tasks to the Finance Team and basic accounting work - Assisting the CFO...

  • Executive Assistant

    4 weeks ago

    Saskatoon, Canada Affinity Credit Union Full time

    **af-fin-i-ty (noun)**: 1. A natural compatibility 2. the name on our doors We’re looking for an Executive Assistant to manage administrative tasks for our CEO and Executive Leadership team, working closely and confidentially with them. Working for Affinity means being part of a values-based, member-owned financial institution. Our members make it possible...

  • CEO Office Intern

    1 month ago

    Saskatoon, Canada SaskJobs Full time

    caAttention: Joanne Harpauer-DigneanApplication InformationEmployer Name:Mechanical Contractors Association of SaskatchewanEmployer Address:Map it2-2412 FAITHFULL AVESASKATOON,SKCANADAS7K4A6DescriptionExecutive Director for the Mechanical Contractors Association of Saskatchewan.The Executive Director (ED) is the chief executive officer of the MCAS...

  • Strategic Executive Support Specialist

    4 weeks ago

    Saskatoon, Saskatchewan, Canada Affinity Credit Union Full time

    About the Role:We are seeking a highly skilled and experienced Strategic Executive Support Specialist to provide exceptional administrative support to our Chief Executive Officer and Executive Leadership Team.Key Responsibilities:Prepare meeting minutes, packages, reports, and presentations for the CEO and ELTCoordinate meetings, events, and strategic...

  • CEO Officer

    3 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    h3>Chief Scientific Officer - Global Institute for Food Security The Chief Scientific Officer (CSO) at the Global Institute for Food Security (GIFS) will lead the scientific strategy to advance GIFS's mission of providing innovative, sustainable solutions for global food security. Reporting to the CEO, the CSO will champion scientific innovation, team...

  • President & CEO

    2 months ago

    Saskatoon, Canada David Aplin Recruiting Full time

    To Apply for this Job Click Here Our client is looking for an experienced, entrepreneurial business leader to take their organization to the next level and accelerate growth by supporting the growth of the brokerages within their group and offering services to external brokerages, agents, and family offices dedicated to providing the best insurance options...

  • Executive Director

    4 weeks ago

    Saskatoon, Canada SaskJobs Full time

    Please email your resume including cover letter to:***************@gatewaymechanical.caAttention: Joanne Harpauer-DigneanApplication InformationEmployer Name:Mechanical Contractors Association of SaskatchewanEmployer Address:Map it2-2412 FAITHFULL AVESASKATOON,SKCANADAS7K4A6DescriptionExecutive Director for the Mechanical Contractors Association of...

  • Senior Executive Support Specialist

    2 weeks ago

    Saskatoon, Saskatchewan, Canada Saskatoon Tribal Council (STC) Full time

    Saskatoon Tribal Council (STC) is a leading First Nation organization seeking an experienced and skilled Senior Executive Support Specialist to join our team.Job Description:The ideal candidate will possess strong administrative, organizational, and communication skills to provide confidential executive support services to our CEO. Key responsibilities...

  • Chief Executive Officer

    3 months ago

    Saskatoon, Canada Saskatoon Convalescent Home - Affiliate Admin Full time

    The Saskatoon Convalescent Home (HOME) is a vibrant 60 Resident long-term care facility with an active Community Day Program in Saskatoon, Saskatchewan. It is a safe, warm and welcoming place where Residents along with their families and friends are active partners in planning and participating in their daily lives. We’ve taken Resident “Centred” Care...

  • Executive Assistant

    6 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Executive Assistant**: **Primary Purpose**: The Executive Assistant (EA) provides a broad range of high-level administrative, organizational, communication, planning, and problem-solving assistance and support to the Dean of the College of Dentistry and the Executive Officer. The role requires high level functioning in balancing complex, strategic,...

  • Wanuskewin Heritage Park – Chief Executive Officer

    5 months ago

    Saskatoon, Canada Leaders International Full time

    Wanuskewin Heritage Park – Chief Executive OfficerReporting to the Board of Directors and responsible for the day-to-day operation of the organization, the CEO is primarily accountable for providing effective, strategic leadership and management in the areas of people management, finance management, risk management, facilities management, program and...

  • Executive Assistant

    7 months ago

    Saskatoon, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Executive Administration team as an Executive Assistant. This diverse team of professionals directly contributes to the success of the firm by...