Administrative Assistant

3 weeks ago


Mississauga, Canada Trillium Health Partners Full time

**Job Description**:
_____________________________________________________________________

**Position: Administrative Assistant**

**File#:2023-31961**

**Status: Permanent Full-Time**

**Dept.Health System: Education Office**

**Role Level: Admin Group (AC06) $27.85-$34.85**

**Posted:March 03, 2023**

**Internal Deadline: March 10, 2023**
- _____________________________________________________________________

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission**:A New Kind of Health Care for a Healthier Community**

Our Values**:Compassion, Excellence, Courage**

Our Goals**:Quality, Access, Sustainability**

Our Enablers:
**People, Education, Innovation, Research**

When we set out to build our vision and future, we connected with our community - patients, families, visitors, physicians, staff and volunteers. The foundational goals of our new strategic plan - quality, access and sustainability - anchor everything we do. Our mission for a new kind of health care is built on an inter-connected system of care organized around patients - inside and outside the hospital.

At THP, we are relentless in providing high quality, compassionate care to our communities and take great pride in fostering an inclusive and accessible environment and we are all accountable for contributing to a healthy, safe and respectful environment for healing and promoting excellence in patient care though advancing patient and staff safety. If you are passionate about what you do, motivated to improve the health of the community, committed to excellence, quality and patient safety we would like you to join our Better Together team

As partners in creating a new kind of health care, we are Better Together.

**JOB PURPOSE AND SUMMARY**

The Education Office is seeking a motivated Administrative Assistant to support administrative and operational duties within our program. This position reports directly to the Director, Medical Affairs and Education and works in close collaboration with the Academy Director, Mississauga Academy of Medicine and the Manager, Education. The Administrative Assistant will support the education office leadership team through calendar management, meeting management and day-to-day activities associated with running the education office. This role acts as the primary point of contact for education at Trillium Health Partners.

**JOB DUTIES AND RESPONSIBILITIES**

Works across all locations of Trillium Health Partners to support and fulfill a range of key responsibilities including:

- Provides administrative support (calendar management, setup and booking of audiovisual equipment, meeting scheduling etc.) for Director, Medical Affairs and Education and the Mississauga Academy of Medicine Academy Director.
- Supports Education Office team meetings through calendar management, agenda circulation and minute taking etc.
- Responsible for the day-to-day management and administrative tasks to support the education office across all sites of Trillium Health Partners;
- Orders supplies and materials and reconciles their use;
- Manages payroll and secures approvals prior to the end of each pay period;
- Manages departmental invoices and secures approvals from the leadership team;
- Manages education office files and documents, including online shared folders;
- Tracks and supports Education Office staff annual training
- Coordinates Education Office staff onsite scheduling in alignment with Flex First (remote working policies)
- Responsible for device management within the education office (phones, mobile devices, computers and laptops) as well as the coordination of monthly mobile device attestations;
- Reports on faculty appointments and acts as a liaison to triage physicians and physician offices / administrative support requests on faculty appointment renewals;
- Liaises with Medical Administration on physician status changes within Trillium Health Partners;
- Supports committees as necessary, including agenda development, meeting setup and minute taking;
- Establishes and maintains effective partnerships with the Faculty of Medicine at the University of Toronto, University of Toronto Mississauga and other relevant external stakeholders
- Establishes and maintains effective relationships with hospital leadership, physicians, program leadership, preceptors, clinicians and staff across the organization;
- Assists in the promotion of interprofessional education programs;
- Travel between all three sites of Trillium Health Partners is required;
- Regular full time position, with flexibility to work outside of regular business hours



  • Mississauga, Canada Sandler Training - Mississauga Full time

    Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the...


  • Mississauga, Canada OHE Consultants Full time

    **Administrative Assistant** Mature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office. **Main Job Tasks and Responsibilities** - Support to the consultant team - Support to the proposal team - Receive, direct and relay telephone and fax messages....


  • Mississauga, Canada Worldwide Security Ltd. Full time

    **Job Posting** Job Title**:Administrative Assistant (Part-time)** Division: Human Resources & Accounting Report To: Manager, HR & Accounting **ABOUT WORLDWIDE SECURITY LTD.** Worldwide Security Ltd. (WWS) is a security technology and communications solutions provider based in Mississauga, Ontario. With over 30 years of operational experience, WWS has...


  • Mississauga, Canada Travel Industry Council of Ontario Full time

    The Travel Industry Council of Ontario (TICO) is Ontario’s Travel Regulator, a non-profit organization mandated by the Ontario government to administer and enforce the Travel Industry Act, 2002, regulating travel retailers and wholesalers in Ontario. TICO currently has a full-time position available for an Administrative Assistant. In this role, the...


  • Mississauga, Canada Desco Plumbing and Heating Supply Full time

    Come be a part of Desco, recognized as one of Canada's Best Managed Companies for the twelfth consecutive year - earning us the ultimate honor of Platinum Club member status. As a plumbing and HVAC distributor - wholesaler owned by the Deschenes Group Inc., Desco is currently comprised of 17 locations and 3 showrooms with markets across Ontario. We are...


  • Mississauga, Canada Lenworth Dock & Door Full time

    The Administrative Assistant’s role is to organize, administrate and facilitate the daily business within the company - by performing a variety of general administrative and clerical services. This position requires a customer-centric, friendly and positive individual who is known to work collaboratively to attain both personal goals and as well as achieve...


  • Mississauga, Canada ACHEV Full time

    **POSITION**: - Administrative Assistant, Skilled Newcomer Incentive Bond Pilot Project **EMPLOYMENT STATUS**: - Casual **LOCATION**: - Achev, Sussex **REPORTING TO**: - Manager, Career & Newcomer Services **START DATE**: - April 24, 2023 **SALARY**: - $24.95 (23.99 per hour + 4% vacation pay) **HOURS**: - 55 hours per month **WORK...


  • Mississauga, Canada Delmar International Full time

    Mandate:Reporting to the department Manager, the Administrative Assistant will support the Ontario Executive team and contribute to the efficiency of the overall business by ensuring administrative duties are carried out timely and successfully. The candidate will also provide customer and reception services as needed. Primary administrative responsibilities...


  • Mississauga, Canada Alpha Prosperity Inc. Full time

    **A Property Management Company in Mississauga has the following vacancy**: **Administration Assistant** Reporting to the Manager, the Administration Assistant will oversee all activities related to tenants, clients and vendors including supporting the coordination, delivery and administration of all tenant relations. **Major Responsibilities**: - Act as...


  • Mississauga, Canada Gallagher Full time

    About Us: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...


  • Mississauga, Canada FASTSIGNS #61701 Full time

    They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. **Responsibilities**: Handling...


  • Mississauga, Canada Engineered Air Full time

    **Administrative Assistant** Toronto Sales Office - Mississauga 30-5155 Spectrum Way, Mississauga, Ontario Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to...


  • Mississauga, Canada National Research Council Canada Full time

    Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. We are looking for an Administrative Assistant to support our Energy, Mining and Environment Research Centre. The Administrative Assistant would be someone who shares our core values of...


  • Mississauga, Canada ANDREA IYAMAH Full time

    ANDREA IYAMAH is a fashion brand recognised for its eccentric and unique take on swimwear and ready-to-wear clothing and we are looking for an Administrative Assistant. Below listed are the job duties and qualifications needed: - Provides administrative support to ensure efficient operation. - Order office supplies and research new deals and suppliers. -...


  • Mississauga, Canada Delmar International Inc. Full time

    Mandate:Reporting to the department Manager, the Administrative Assistant will support the Ontario Executive team and contribute to the efficiency of the overall business by ensuring administrative duties are carried out timely and successfully. The candidate will also provide customer and reception services as needed. Primary administrative responsibilities...


  • Mississauga, Canada Delmar International Inc. Full time

    **Mandate**: **Primary administrative responsibilities include**: - Support Ontario executives in planning and coordinating meetings, managing boardroom logistics, and organizing corporate events. - Assist departments in compiling data for various reports, clerical tasks, collecting and organizing invoices and other administrative duties as...


  • Mississauga, Canada Gallagher Full time

    About Us: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...


  • Mississauga, Ontario, Canada Gallagher Full time

    About Us:Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...


  • Mississauga, Canada Arthur J. Gallagher & Co. (AJG) Full time

    Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of...


  • Mississauga, Canada IT Unlock Consulting Full time

    We are looking for **Administrative Assistant** who have 4 years of relevant experience of invoice management, PCN tasks, Workday administration duties, and contract management and fluency in Microsoft Excel. **Job Types**: Full-time, Fixed term contract **Salary**: $15.00-$18.00 per hour Schedule: - 8 hour shift - Day shift - Monday to...