Office Manager
3 months ago
**Office Manager, Mawg Design**
Mawg Design, based in Toronto’s creative Junction neighborhood, is seeking an experienced and proactive Office Manager to join our growing team. We specialize in custom-fabricated pieces for Experiential Marketing, Retail Interiors, Trade Shows, and unique projects that challenge the norm. Our small but dynamic company thrives on innovation and precision, and we’re looking for someone who shares our passion for bringing ambitious ideas to life.
Reporting to the General Manager, the Office Manager will be responsible for overseeing a variety of financial, administrative, and operational tasks, ensuring smooth office operations and compliance with company policies. If you are an experienced leader, have strong attention to detail, excellent communication skills, and a proven history in managing accounts, payroll, and office workflows, we encourage you to apply.
The Office Manager oversees an Administrative Coordinator, Accountant, and Bookkeeper to ensure that expense documentation is properly submitted and categorized, suppliers are paid in a timely manner, and invoice payments are up to date. They fulfill Human Resources responsibilities including overseeing payroll, developing and implementing company policies, as well as onboarding and offboarding employees.
**Responsibilities and Duties**:
- **Financial Support & Reconciliation**:
- Supply required information for year-end corporate tax filings.
- Assist with quarterly HST filings.
- Support monthly reconciliation of credit card and bank accounts.
- **File & Expense Management**:
- Manage and organize all filing systems, ensuring accurate documentation.
- Oversee employee and contractor expense submissions and reconciliation.
- **Accounts Payable (AP) & Accounts Receivable (AR)**:
- Communicate AP policies and procedures to staff.
- Manage invoicing workflow under the direction of the General Manager.
- Oversee all aspects of AP, including payments by EFT, E-transfer and Cheque.
- Ensures timely payment of credit cards.
- **Payroll & Benefits**:
- Manage payroll, ensuring accurate tracking of vacation, stat holidays, and other entitlements.
- Oversee the administration of employee benefits, including health spending accounts.
- **Cash Flow & Vendor Management**:
- Monitor and manage company cash flow across bank accounts and credit cards.
- Manage the setup and maintenance of vendor and service accounts.
- **Staff Onboarding & Offboarding**:
- Oversee the onboarding process for new hires, ensuring smooth integration into the team.
- Manage the offboarding process for departing employees, ensuring compliance with company policies.
- **Policy Development & Communication**:
- Draft and communicate office policies and procedures to staff.
- Collaborate with management to ensure policies align with business needs and compliance requirements.
- **Space Management**:
- Oversees configuration of the office and ensures space optimization.
**Qualifications and Requirements**:
- Proven experience in office management, finance, or related roles.
- Strong understanding of AP/AR processes and payroll.
- Excellent organizational skills and the ability to manage competing priorities.
- Strong communication skills, with the ability to clearly convey policies and procedures.
- High level of attention to detail and accuracy.
**What We Offer**:
- Competitive salary.
- Health and wellness spending account.
- A supportive and collaborative work environment.
- Opportunities for professional development.
**Job Types**: Full-time, Permanent
Pay: From $85,000.00 per year
**Benefits**:
- Extended health care
- On-site parking
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Toronto, ON M6N 3C9: reliably commute or plan to relocate before starting work (required)
**Education**:
- Bachelor's Degree (preferred)
**Language**:
- English (required)
Work Location: In person
Expected start date: 2024-10-15
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