Office Manager

4 weeks ago


Toronto, Ontario, Canada FNZ Full time
Job Title: Office Manager

About the Role:

We are seeking an experienced Office Manager to join our team at FNZ. As an Office Manager, you will be responsible for providing administrative support to the business by managing business suppliers and ensuring all offices are aligned. You will also be responsible for maintaining office facilities to a level that meets the demands of a creative and innovative company.

Key Responsibilities:

- Co-ordinate and manage the Toronto office in line with business values
- Oversee Canadian offices (TBC)
- Work closely with the Support Services team and maintain strong communication links across the business
- Manage the budgets for assigned office locations
- Manage office security in conjunction with IT department and building security team for assigned locations
- Assisting the US Office Manager with the management of health and safety policies and procedures and Covid safety for assigned locations
- Liaison with contractors regarding any building issues which arise, monitoring this through to completion for assigned locations
- Coordinate and oversee office moves, refurbishments, and layout alterations for Toronto and assigned locations as required
- Ensure new starters are orientated across assigned locations
- Managing meeting room facilities to ensure the best standards are provided, ensure AV equipment is provided, any hospitality and catering requirements are met for assigned locations
- General administration duties including scanning, printing and/or filing as required by the office
- Managing office suppliers to ensure the best possible, cost effective, service is obtained
- Oversee management of office consumables, stationery, and kitchen consumables
- Within the Support Services team it is required that the individual provides cover for holidays with your assigned 'buddy'
- Undertake any other projects/tasks as may be reasonably required to facilitate the smooth operation of the Company

Requirements:

- Motivated to exceed expectations, and ability to represent company image & values;
- Proactive;
- Eye for detail and perfectionists view of service standards;
- Able to manage people and service providers;
- Good problem solver - logical and reactive in response to unexpected queries/circumstances;
- Must demonstrate flexibility to get involved in tasks at all levels;
- Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required;
- Relationship building skills essential for staff, customers, service providers;
- A good knowledge of Word, Excel and Power Point is required.

About FNZ:

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. We created wealth's growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA). Together with our customers, we help over 20 million people from all wealth segments to invest in their future.
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