Administrative Assistant

1 week ago

St John's, Canada Association for New Canadians Full time

Salary:

- and Support and facilitate staff training and orientationexecutingsupportingAssociation for New Canadians is a non-profit, community-based organization dedicated to the provision of settlement and integration services for immigrants and refugees._

**Job Title**: Administrative Assistant

**Location**: St. John's, NL

**Position Type**: 2 full-time positions to March 31, 2024, with the possibility of extension based on budget availability and satisfactory performance

**Closing Date**: November 09, 2023

Reporting to the Settlement/Resettlement Managers, the Administrative Assistant is responsible for providing program support to ANC's Settlement/Resettlement programs, including managers and staff. The role will include coordinating the administrative functions of the program, including support with planning of activities, maintenance of records and data systems, implementation of operational administrative practices and reception of clients, and providing support in scheduling documentation, assisting and executing other day-to-day duties to support service delivery as required by program managers and coordinators and other clerical duties.

**Roles and Responsibilities**
- Support the administrative activities of Settlement programs including, but not limited to maintenance and organization of files, meetings and meeting minutes, gathering statistics, preparing correspondence, and updating program databases regularly
- Support and facilitate staff training and orientation for office equipment usage, internal processes, operational activities, statutory forms, and telecom system.
- Evaluate, plan and order supplies and resources for Settlement programs in discussion with program managers
- Support Program Managers in the scheduling and facilitating of team meetings, external meetings, interviews, supervision sessions, agenda preparation, and other follow-up
- Maintain inventories of community resources and program supports
- Develop program marketing, outreach and other resources using Microsoft Office, Canva and Google Suites
- Ensure that the front reception area and facilities are well-stocked with resources and ready to welcome clients
- Perform clerical duties including internal data management, drafting reports and program resources, sending reminders to employees and program managers regarding deadlines
- Sort and distribute incoming correspondence received via fax, mail, and parcels to keep the communication flowing between clients and employees.
- Provide backup to reception during breaks, lunch, and other times as needed.
- Assists and executes any other duties as required by the Program Manager.
- Update all operational forms from time to time to increase the efficiency of the administrative processes and reflect current program needs.
- Other duties as assigned

**Qualifications and Experience**
- Minimum 2 years experience working in an administrative position in a not-for-profit setting
- Demonstrated exceptional customer service skills, and sensitivity to the needs and issues of newcomer clients
- Experience using databases, client management systems and data sets
- Highly organized and motivated, able to work in a fast-paced work setting and meet deadlines
- Thorough knowledge of current and effective office procedures
- Able to make informed critical decisions independently without supervision
- Demonstrated professional written and oral communication skills
- Excellent knowledge of MS Office Suite, Google Suite and Canva
- Knowledge of the settlement process and issues facing immigrants and refugees during their integration process an asset
- The ability to speak a second language is an asset

**Conditions of Employment**
- Legal authorization to work in Canada.
- Flexible to work outside of standard core hours (Monday-Friday, 9 am -5 pm)
- Valid First Aid Certificate is an asset
- How to Apply_

**_ Association for New Canadians_**_ values inclusiveness and is an Equal Opportunity Employer. Preference will be given to applicants who are a Canadian citizen or permanent resident of Canada or those who are legally entitled to work in Canada. We thank all applicants for their interest, however, only those selected for an interview will be contacted._

  • Administrative Assistant

    3 weeks ago

    St. John's, Canada Advantage Personnel Full time

    Administrative Assistant: St. John'sAdvantage Personnel is currently recruiting an Administrative Assistant position on behalf of their client. This is an immediate start and a six-month contract.As an Administrative Assistant, you are providing financial, materiel management and property services and assisting with all general administrative duties as...

  • Administrative Assistant

    3 weeks ago

    St. John's, Newfoundland and Labrador, Canada Advantage Personnel Full time

    Administrative Assistant: St. John'sAdvantage Personnel is currently recruiting an Administrative Assistant position on behalf of their client. This is an immediate start and a six-month contract.As an Administrative Assistant, you are providing financial, materiel management and property services and assisting with all general administrative duties as...

  • Administrative Assistant

    2 weeks ago

    St. John's, Newfoundland and Labrador, Canada Advantage Personnel Full time

    Administrative Assistant: St. John'sAdvantage Personnel is currently recruiting an Administrative Assistant position on behalf of their client. This is an immediate start and a six-month contract.As an Administrative Assistant, you are providing financial, materiel management and property services and assisting with all general administrative duties as...

  • Administrative Assistant

    2 months ago

    St. John's, Canada Khalili & Associates Inc. Full time

    **Company description** Khalili and Associates is a team of registered psychologists who can assess, diagnose, and treat a range of emotional, behavioral, cognitive and relationship problems. We work with individuals, couples and families to identify problems and develop coping strategies or behavioral changes necessary to address health issues such as...

  • Administrative Assistant

    2 months ago

    St. John's, Canada Atlantic Geomatics Limited Full time

    Admin Assistant Wanted We are seeking a highly organized and detail-oriented individual to join our team as an Admin Assistant. In this role, you will be responsible for providing administrative support to our managers and employees, as well as managing office operations. Responsibilities include: - Answering and directing phone calls - Scheduling...

  • Administrative Assistant

    1 week ago

    St. John's, Canada Puglisevich Canada Full time

    **Company**: Puglisevich Crews and Services Limited **Working Hours**: 40 hours per week **Salary**: Competitive + Benefits (Medical, Dental and RRSP) **Job Status**: Full Time Puglisevich is looking for an Administrative Assistant to join our team! The Administrative Assistant will provide support to the human resources department. In this role the...

  • Administrative Assistant

    2 weeks ago

    St. John's, Canada FFAW Full time

    **Responsibilities**: - Answer phones, handle inquiries and direct people in the appropriate manner - Arrange appointments and meetings and keep calendars maintained and up to date - Coordinate and send meeting invitations and agenda to attendees, book meeting rooms and record and distribute meeting minutes - Maintain confidential information for the...

  • Administrative Assistant

    1 month ago

    St. John's, Newfoundland and Labrador, Canada Horizon Health Network Full time

    Horizon Health Network in beautiful New Brunswick is looking for Administrative Assistants to join our team in Saint John These are CASUAL positions.This is the life-changing opportunity you've been looking for.Horizon Health Network (Horizon) is actively recruiting Administrative Assistants to join the team at our primary care sites in Saint John.As an...

  • Administrative Assistant

    2 weeks ago

    St. John's, Newfoundland and Labrador, Canada St. John's International Airport Authority Full time

    Recognized as a Top Employer in Atlantic Canada for 2024, the St. John's International Airport (SJIAA) is a not-for-profit, non-share capital corporation with a mission to connect Newfoundland and Labrador to the world. A catalyst for economic growth, we strive to provide safe, efficient, and sustainable air transportation services. We generate our own...

  • Administrative Assistant

    1 month ago

    St. John's, Newfoundland and Labrador, Canada St. John's International Airport Authority Full time

    Recognized as a Top Employer in Atlantic Canada for 2024, the St. John's International Airport (SJIAA) is a not-for-profit, non-share capital corporation with a mission to connect Newfoundland and Labrador to the world. A catalyst for economic growth, we strive to provide safe, efficient, and sustainable air transportation services. We generate our own...

  • Administrative Assistant

    2 weeks ago

    St. John's, Canada Newfoundland and Labrador Centre for Health Information Full time

    **Administrative Assistant** **Human Resources** **Permanent; Full-time** Location: St. John's, NL Salary Scale: CG-27 ($45,463.30 - $50,286.60) Closing Date: April 18, 2023 **About Us** At the Newfoundland and Labrador Centre for Health Information (the Centre) we provide quality information to health professionals, the public, researchers, and health...

  • Administrative Assistant

    1 month ago

    St. John's, Canada Association for New Canadians Full time

    Job DescriptionJob DescriptionSalary: - Association for New Canadians is a non-profit, community-based organization dedicated to the provision of settlement and integration services for immigrants and refugees._ **Job Title**:Administrative Assistant** **Location**: St. John's, NL **Position Type**: 1 full-time position to March 31, 2024, with the...

  • Administrative Assistant

    1 month ago

    St. John's, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    7 days ago

    St. John's, Canada Magic wok eatery Full time

    Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures - Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed - Carry out administrative activities associated with admissions to post-secondary educational institutions - Administer policies...

  • Administrative Assistant

    2 weeks ago

    St. John's, Canada Avara Solutions Inc Full time

    AVARA is a consultancy firm established in 2015, providing a range of engineering and supervisory services to the Energy sector. Our team members have been a part of the growing industry since 1984, with varied and extensive backgrounds in multiple areas of engineering. Our goal is to provide local engineering and supervisory services to the East Coast...

  • Administrative Assistant

    2 months ago

    St. John's, Canada Munn Insurance Limited Full time

    We're innovative, progressive, and experiencing off-the-chart growth. As one of Atlantic Canada's largest insurance brokers, we're committed to providing exceptional coverage and customer care. Competitive and personalized - we're not your typical insurance provider! To help us keep up with this extraordinary customer growth and fulfil our mandate of...

  • Administrative Assistant

    2 months ago

    St. John's, Canada The Leaside Group Full time

    **Our Administrative Assistant is an important part of our team who provides outstanding administrative support to clients and co-workers. They will need to efficiently provide administrative support and coordinate clinic activity with a friendly, enthusiastic and professional manner.** **What you would need to do**: - **Ensure friendly, enthusiastic and...

  • Administrative Assistant

    2 weeks ago

    St. John's, Canada The Salvation Army Full time

    To provide confidential secretarial services to the Divisional Secretary, The Salvation Army Atlantic Division and Area Commanders for the Newfoundland Central East Area. **KEY RESPONSIBILITIES**: **Divisional Secretary** - ** **Responsible to independently compose routine responses to all electronic and regular mail in preparation for the signature of the...

  • Legal Administrative Assistant

    4 weeks ago

    St. John's, Newfoundland and Labrador, Canada New Brunswick Legal Aid Services Commission Full time

    Legal Administrative AssistantFamily Law ServicesOpen CompetitionFull Time, PermanentSaint JohnThe New Brunswick Legal Aid Services Commission (NBLASC) is seeking individuals to join the Family Law Services Branch as a Legal Administrative Assistant in the Saint John Regional office.Who we are:The NBLASC provides legal assistance to low-income individuals...

  • Legal Administrative Assistant

    2 weeks ago

    St. John's, Newfoundland and Labrador, Canada New Brunswick Legal Aid Services Commission Full time

    Legal Administrative AssistantFamily Law ServicesOpen CompetitionFull Time, PermanentSaint JohnThe New Brunswick Legal Aid Services Commission (NBLASC) is seeking individuals to join the Family Law Services Branch as a Legal Administrative Assistant in the Saint John Regional office.Who we are:The NBLASC provides legal assistance to low-income individuals...