Project Administrator

5 days ago

Cambridge, Canada Class 1 Full time

Class 1 is Canada’s leading professional service provider for Medical Gas Equipment.
Our team of dedicated Project Management professionals lead the Canadian medical
gas industry in customer care, technical knowledge, and order fulfillment. Our vision is
service excellence - every time
With this in mind, we are currently looking for an uber-organized and motivated Project
Administrator to ensure that we remain “First in Mind - First in Choice” in our
segment.
YOUR MISSION
Our team members are entrepreneurial in mindset, passionate about Class 1 Inc., and
committed to our growth. The Project Administrator manages, tracks, and reports tasks
supporting the on-time and successful delivery of customer orders for Medical Gas
systems, architectural products, accessories, and general equipment as required. This
role will ultimately maintain and promote our vision of First in Mind First in Choice®
among Class 1 customers. You will communicate customers and coordinate with all
Class 1 Inc. departments from Engineering, Manufacturing, Supply Chain, and Shipping
to ensure project objectives are met. Our core values of Interaction, Commitment, and
Innovation should be reflected in all your interactions with customers and colleagues.
You are focused on developing competencies related to the medical gas industry.
YOUR MAIN RESPONSIBILITIES
1. Secondary & Mechanical Customer Order Coordination
Assist customers with product inquiries
Take and process customer orders, end to end
Enter customer orders in ERP system and follow up with purchasing if
needed
Schedule production and coordinate customer deliveries
Work with engineering on any custom requirements
Attend production meetings as required
Update the production schedule
Tracking and scheduling or shipments in progress
Class 1 Inc.
Job Posting
Back-up for the Project Coordinator and Project Manager
2. Coordination of In-House Release for Architectural and Secondary Builds
Enter orders into company ERP system
Request shop drawings from engineering for customer approval (if required)
Field customer inquiries regarding shop drawing questions and approval
Follow up with customer for approval, ship dates and release of job
Prepare customer/project file on server and maintain
Create build, project binder for production
Release project based on required date to production team and purchasing to
order
Prepare shipping paperwork
Prepare order for invoicing
Update booked orders in WIP folder when shipped
Coordinate with site delivery, deficiencies and tracking of delivery (with help
of account manager)
3. Audit Performance of Orders
Update QMS with actual ship dates for on time delivery targets
Send out customer satisfaction surveys
Collect customer feedback and forward to regulatory for input into QMs
system
Authorize returns of products not required upon project close and apply
restocking fee if required
WHAT DO WE EXPECT FROM YOU?
positive attitude. You will be organized, courteous, precise, and professional with a
‘customer-first’ mindset in your interactions with customers, team members, and
industry peers. A strong ability to adapt and work under pressure is essential. It is
essential for the Project Administrator to be able to properly manage customer
expectations with the realm of business capabilities yet always strive to find better ways
of providing quality and on-time delivery to our customers.
QUALIFICATIONS
Post-Secondary Diploma or Degree in related field (Project Management,
Marketing, Business Development, for example)
3-5 years of experience in similar capacity
Valid Driver’s License and clean driver’s abstract may be required
Vulnerable Sector Police Record Check may be required
KNOWLEDGE
Proficient in ERP Software (SAP preferred)
Class 1 Inc.
Job Posting
Proficient in MS Office Suite (including Excel)
Bilingual in English & French (speaking and writing) considered an asset
Experience in manufacturing considered an asset
SKILLS & ABILITIES
Excellent organizational, interpersonal, and problem-solving skills
Ability to manage multiple projects simultaneously
Superior oral and written communication skills
Excellent analytical and problem-solving methodology to be able to identify
solutions to customer problems
Attention to detail and strong reading comprehension skills
Able to collaborate across functions and all levels of organization
TRAVEL
Based in Cambridge, Ontario, Canada
Occasional domestic travel to customer job sites or consultant offices with
Account Manager
WHAT CAN YOU EXPECT FROM US?
On the Job training in the delivery of high-quality customer service to all Class 1
Inc. customers
Competitive wage
Extended health care plan, dental care, life and disability insurance
Company matching RRSP plan
Physical wellness subsidy
Paid time off (3 weeks’ vacation to start, paid sick days, paid flex days)
Emergency travel insurance
Employee assistance program
Continuous learning opportunities
EXCELLENCE
We believe in delivering the best products and

  • Project Manager

    6 months ago

    Cambridge, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Administrator

    6 months ago

    Cambridge, Canada Collaborative Structures Ltd Full time

    Salary: **PLEASE NOTE THAT THIS IS AN OFFICE POSITION. REMOTE WORK IS NOT AVAILABLE. THOSE ALREADY LOCATED IN THE TRICITY AREA WILL BE CONSIDERED** **COMPANY **OVERVIEW** At CSL, we are constantly searching for individuals who are deeply passionate about the construction industry. Our company is comprised of a young, dynamic team of professionals who are...

  • Project Administrator

    4 months ago

    Cambridge, Canada Milestone Environmental Contracting Inc. Full time

    Do you love a challenge? Are you interested in doing more than just talking about saving the Environment? Milestone Environmental Contracting takes on some of the most complex environmental clean up projects across Canada, making a lasting benefit to our environment and our community. We specialize in soil and ground remediation, water treatment, heavy civil...

  • Project Administrator Coordinator

    3 days ago

    Cambridge, Canada Eptcon Ltd Full time

    _**We want to ELECTRIFY your work experience!**_ The land on which we at **EPTCON**Ltd work is situated on the traditional lands of the Anishnawbe, Haudenosaunee and Neutral Peoples. We are located on the Haldimand Tract which was promised to the Six Nations of the Grand River and Mississauga of the Credit First Nations for their role in the American...

  • Project Administrator

    2 months ago

    Cambridge, Canada Milestone Environmental Contracting Inc. Full time

    Do you love a challenge? Are you interested in doing more than just talking about saving the Environment? Milestone Environmental Contracting takes on some of the most complex environmental clean up projects across Canada, making a lasting benefit to our environment and our community. We specialize in soil and ground remediation, water treatment, heavy civil...

  • Administrative Coordinator for Project Documentation

    4 weeks ago

    Cambridge, Ontario, Canada Morson Talent (Canada & USA) Full time

    Job Title: Administrative Coordinator for Project DocumentationAbout Us:Morson Talent is a leading provider of staffing solutions in the USA and Canada. Our expertise spans across various industries, and we pride ourselves on delivering top-notch talent to our clients.Salary Range:$60,000 - $90,000 per year, depending on experience and qualifications.Job...

  • Project Coordinator/administrative Assistant

    6 months ago

    Cambridge, Canada BRANTCO CONSTRUCTION Full time

    Brantco Construction has a full time position for a Project Coordinator/Administrative Assistant to start working ASAP. Applicant must be a recent college or university graduate and have a minimum 1-year experience working in an office. **Job Purpose**: Provide clerical and administrative support. **Duties and Responsibilities**: - Assist in preparing...

  • Administrative Project Manager

    5 days ago

    Cambridge, Canada Dennis Group Full time

    Together, **Dennis Group** and **IFAB Engineering Partners Ltd** are the premier food and beverage engineering and construction management company in Canada. We are a local company with a global footprint that plans, designs, engineers, and builds food plants for major brands. Under the moniker “Better Together”, **Dennis Group **and **IFAB **formed a...

  • Administrative Assistant

    6 days ago

    Cambridge, Canada BWX Technologies Full time

    BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplying highly engineered solutions that allow our customers to compete within the...

  • Project Facilitator

    1 month ago

    Cambridge, Canada Stride Design Collective Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: College/CEGEP - Experience: 3 years to less than 5 years - **Work setting**: - Private sector - ** Tasks**: - Interior design (general) - Delegate work to office support staff - Carry out administrative activities of establishment - Oversee and co-ordinate office...

  • Project Administration Analyst

    7 months ago

    Cambridge, Canada BWX Technologies Full time

    BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplying highly engineered solutions that allow our customers to compete within the...

  • Project Coordinator

    5 days ago

    Cambridge, Canada Grand River Conservation Authority Full time

    Grand River Conservation Authority (GRCA) has an international reputation for excellence in managing the natural resources of the largest inland river system in southern Ontario. Encompassing approximately 6,800 square kilometres, the Grand River watershed has a population of almost one million people in 39 municipalities and two First Nations. Designated...

  • Project Coordinator

    7 months ago

    Cambridge, Canada Power Tel Utilities Full time

    **Cormorant Utility Services** specializes in providing complete Engineering, Procurement and Construction of High Voltage electrical installations. Working with us will make you a part of a strong team that is dedicated to providing best in class service throughout our industry! Working at **Cormorant** you will be in a business casual atmosphere where we...

  • Project Coordinator

    7 months ago

    Cambridge, Canada Eclipse Automation Full time

    PROJECT COORDINATOR CO-OP (PROJECT CONTROLS) **Location**: Cambridge, ON (Onsite) It’s an Exciting Time at Eclipse Eclipse Automation is now part of Accenture Industry X, and together we will design and build the future in unprecedented ways! For over 20 years, Eclipse has provided leading-edge automation solutions, and now we are able to increase the...

  • Project Coordinator

    7 months ago

    Cambridge, Canada Eclipse Automation Full time

    PROJECT COORDINATOR **Location**: Cambridge, ON (Onsite) **Salary**: $70,000 - $80,000 It’s an Exciting Time at Eclipse Eclipse Automation is now part of Accenture Industry X, and together we will design and build the future in unprecedented ways! For over 20 years, Eclipse has provided leading-edge automation solutions, and now we are able to increase...

  • Project Coordinator

    2 months ago

    Cambridge, Canada Eclipse Automation Full time

    **Job Title**: Project Coordinator **Location**: Cambridge, ON | On-site **Job Type**: Full-time **Benefits**: RRSP, health/dental/vision package, reimbursement for tuition and professional dues, paid vacation, personal days, and sick days **Get to Know Us**: Eclipse Automation, part of Accenture, delivers cutting-edge custom automated manufacturing...

  • Project Coordinator

    7 months ago

    Cambridge, Canada Schiedel Construction Incoporated Full time

    **MAJOR RESPONSIBILITIES**: A project coordinator supports the project manager in note taking, gathering equipment, resources, and information to implement upcoming projects. **PRIMARY DUTIES**: - Ensuring project team adheres to provided timelines and deliverables - Ensuring documentation is maintained throughout the length of the project - Communicating...

  • Project Coordinator

    7 months ago

    Cambridge, Canada Schembri Group of Companies Full time

    **Responsibilities include**:_ - Ensures project team adheres to provided timelines and deliverables - Ensures documentation is maintained throughout the length of the project - Assisting the Project Manager with various administrative functions and processes - **Qualifications and Skills**:_ - Ability to work in a fast-paced environment - Excel skills at an...

  • Administrative Coordinator

    4 weeks ago

    Cambridge, Ontario, Canada Morson Talent (Canada & USA) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Morson Talent (Canada & USA). This role will provide administrative support to our project control team, ensuring the smooth operation of daily tasks and projects.Key Responsibilities:Provide administrative assistance to the project control team,...

  • IT Project Manager

    7 months ago

    Cambridge, Canada NanoXplore Full time

    **NanoXplore** is a graphene company, a manufacturer and supplier of high-volume graphene powder for use in industrial markets. The Corporation provides standard and custom graphene-enhanced plastic and composite products to various customers in transportation, packaging, electronics, and other industrial sectors. NanoXplore is headquartered in Ville...