Project Administrator

3 weeks ago

Cambridge, Canada Collaborative Structures Ltd Full time

Salary:
**PLEASE NOTE THAT THIS IS AN OFFICE POSITION. REMOTE WORK IS NOT AVAILABLE. THOSE ALREADY LOCATED IN THE TRICITY AREA WILL BE CONSIDERED**

**COMPANY **OVERVIEW**

At CSL, we are constantly searching for individuals who are deeply passionate about the construction industry. Our company is comprised of a young, dynamic team of professionals who are dedicated to delivering nothing short of excellence in every aspect of our work. From conceptual design to innovative solutions and flawless project execution, we strive to exceed the expectations of our valued clients. As a collaborative and communicative team, we believe that the best results are achieved through collective efforts and open dialogue. We foster an environment where like-minded individuals can thrive, bringing their unique skills and expertise to the table. If you are driven, ambitious, and eager to contribute to the growth and success of a forward-thinking construction company, we invite you to join CSL and embark on an exciting journey of professional development and fulfillment.

**POSITION OVERVIEW**

The Project Administrator is responsible for all financial-related duties on various projects, including generating POs, processing invoices, generating client billings, managing subcontracts including change orders, reconciliations and other duties as required.

**RESPONSIBILITIES**
- Process accounts and incoming payments in compliance with financial policies and procedures
- Prepare client billings in accordance with the contract and approved budget structures; verify change orders are properly recorded; verify and address discrepancies in client billings
- Reconcile the accounts payable and accounts receivable ledger for each job under the administrator's responsibility to ensure accuracy in what has been billed vs what has been paid
- Post AP and AR invoices to the GL in accordance with accounting deadlines
- Close out jobs upon project completion
- Assist with month-end closing, AP backup, payroll backup as needed
- Review project costs weekly/monthly to determine that appropriate costs have been entered and coded correctly
- Review budgets with project manager to determine identify any overruns or issues with costs (committed vs uncommitted)
- Generate POs for determining project commitments and allocating project costs
- Review outstanding commitments to determine invoicing issues
- Administration of project documentation
- Maintaining CSL and subcontractor compliance to insurance requirements
- Assist with project change management process
- Ad-hoc duties as required

**KNOWLEDGE/SKILLS/ABILITIES**
- Excellent communication abilities with a variety of stakeholders
- Ability to multi-task, prioritize and work efficiently
- High organizational and problem-solving skills
- Proficiency in ERP systems, in particular Sage 300 and Procore
- Entry level financial analysis and reconciliation
- High degree of accuracy and attention to detail
- Knowledge of or willingness to learn construction budgeting and costing an asset
- Ability to work independently and as part of a team

**EDUCATION AND EXPERIENCE**
- Minimum 1-2 years working in a construction-related administrative role
- Diploma or degree in business administration preferred
- Basic understanding of the principles of finance, bookkeeping and accounting
- Construction knowledge required

**EFFORT**
- Seated, sedentary work at a computer
- Physical effort in keyboarding and data entry with a high degree of accuracy
- Mental concentration for inputting accurate data into electronic systems

  • Project Manager

    4 weeks ago

    Cambridge, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    4 weeks ago

    Cambridge, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Administrator

    4 weeks ago

    Cambridge, Canada Milestone Environmental Contracting Inc. Full time

    Do you love a challenge? Are you interested in doing more than just talking about saving the Environment? Milestone Environmental Contracting takes on some of the most complex environmental clean up projects across Canada, making a lasting benefit to our environment and our community. We specialize in soil and ground remediation, water treatment, heavy civil...

  • Project Administrator

    7 days ago

    Cambridge, Ontario, Canada Milestoneenv Full time

    Do you love a challenge? Are you interested in doing more than just talking about saving the Environment? Milestone Environmental Contracting takes on some of the most complex environmental clean up projects across Canada, making a lasting benefit to our environment and our community. We specialize in soil and ground remediation, water treatment, heavy civil...

  • Project Administrator

    2 weeks ago

    Cambridge, Canada Milestoneenv Full time

    Do you love a challenge? Are you interested in doing more than just talking about saving the Environment? Milestone Environmental Contracting takes on some of the most complex environmental clean up projects across Canada, making a lasting benefit to our environment and our community. We specialize in soil and ground remediation, water treatment, heavy civil...

  • Junior Project Administrator

    4 weeks ago

    Cambridge, Canada Class1 Inc Full time

    Our solutions are a key part of the medical industry.Working with us means working with the latest technologies and groundbreaking, sustainable innovations. Join us in **Building Better Healthcare**. Class 1 is Canada’s leading professional service provider for **Medical Gas Equipment**. Our team of dedicated Project Management professionals lead the...

  • Project Coordinator/administrative Assistant

    4 weeks ago

    Cambridge, Canada BRANTCO CONSTRUCTION Full time

    Brantco Construction has a full time position for a Project Coordinator/Administrative Assistant to start working ASAP. Applicant must be a recent college or university graduate and have a minimum 1-year experience working in an office. **Job Purpose**: Provide clerical and administrative support. **Duties and Responsibilities**: - Assist in preparing...

  • Administrative Project Manager

    4 weeks ago

    Cambridge, Canada IFAB Partners Full time

    **Dennis Group Canada** and **IFAB** **Engineering Partners Ltd.** are seeking serious applicants to fill the role of **Administrative Project Manager. **Work is performed in collaboration with a full complement of designers and engineers from a variety of disciplines. The role is to be an integral part of the project team, helping coordinate projects with a...

  • Administrative Project Manager

    4 weeks ago

    Cambridge, Canada Dennis Group Full time

    **Dennis Group Canada** and **IFAB** **Engineering Partners Ltd.** are seeking serious applicants to fill the role of **Administrative Project Manager. **Work is performed in collaboration with a full complement of designers and engineers from a variety of disciplines. The role is to be an integral part of the project team, helping coordinate projects with a...

  • Project Administration Analyst

    3 weeks ago

    Cambridge, Canada BWX Technologies Full time

    BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplying highly engineered solutions that allow our customers to compete within the...

  • PMO Administrator

    9 minutes ago

    Cambridge, Canada ATS Automation Tooling Systems Inc. Full time

    MAJOR DUTIES: The PMO Administrator is primarily responsible to provide a support role to Project Management Office, including making travel arrangements associated with project team travel. SPECIFIC RESPONSIBILITIES: - Prepare and update presentations, reports and spreadsheets for Director of Project Management as required - Scheduling and managing...

  • Construction Project Support

    6 days ago

    Cambridge, Ontario, Canada Milestoneenv Full time

    Job DescriptionThe Project Administrator will assist the project delivery team through all stages of the project lifecycle, from estimating to project closeout. The successful candidate will facilitate information flow between the onsite team, including subcontractors and suppliers, and the Project Manager and client. Key responsibilities include gathering...

  • Project Facilitator

    3 weeks ago

    Cambridge, Canada Stride Design Collective Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: College/CEGEP - Experience: 3 years to less than 5 years - **Work setting**: - Private sector - ** Tasks**: - Interior design (general) - Delegate work to office support staff - Carry out administrative activities of establishment - Oversee and co-ordinate office...

  • Administrative Assistant

    2 weeks ago

    Cambridge, Canada VanMar Constructors ON Inc. Full time

    **For over forty years VanMar’s values have remained the same - and we continue to live by them everyday. Today, VanMar is a well-established and highly respected Design-Builder, Construction Manager, General Contractor, and Developer specializing in multi-residential, high rise, mid rise, institutional, and mixed-use projects.** **We are looking to add...

  • Project Coordinator

    2 weeks ago

    Cambridge, Canada MealSuite Full time

    MealSuite, an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization comprising 190+ team members across the globe, with hub locations in Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our suite of **end-to-end foodservice technology solutions** helps professionals across healthcare and aging services streamline...

  • Project Coordinator

    6 days ago

    Cambridge, Canada Eclipse Automation Full time

    PROJECT COORDINATOR **Location**: Cambridge, ON (Onsite) **Salary**: $70,000 - $80,000 It’s an Exciting Time at Eclipse Eclipse Automation is now part of Accenture Industry X, and together we will design and build the future in unprecedented ways! For over 20 years, Eclipse has provided leading-edge automation solutions, and now we are able to increase...

  • Construction Administration Assistant

    20 hours ago

    Cambridge, Ontario, Canada Milestoneenv Full time

    Milestone Environmental Contracting Inc. (MECI) is a dynamic and growing company that takes pride in its commitment to saving the environment. We are currently seeking a skilled Project Administrator to join our team.As a key member of the project delivery team, you will be responsible for providing administrative support to the Project Manager, ensuring...

  • Project Coordinator

    3 weeks ago

    Cambridge, Canada Schembri Group of Companies Full time

    **Responsibilities include**:_ - Ensures project team adheres to provided timelines and deliverables - Ensures documentation is maintained throughout the length of the project - Assisting the Project Manager with various administrative functions and processes - **Qualifications and Skills**:_ - Ability to work in a fast-paced environment - Excel skills at an...

  • Project Manager/Project Management Office

    8 hours ago

    Cambridge, Ontario, Canada Cambridge Memorial Hospital Full time

    OverviewJoin a hospital where everyone makes a difference Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women's and Children's Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.Our vision is to create healthier communities together.Our...

  • Administrative Coordinator

    3 weeks ago

    Cambridge, Canada Essential HR Full time

    Our client, 9toThrive Wellness is a dynamic, innovative wellness company committed to empowering teams and individuals to escape burnout and achieve peak performance. By revolutionizing the workplace through virtual work breaks and team-building experiences, we create an environment where individuals can thrive both personally and professionally. Our...