Project Administrator

3 months ago

Cambridge, Canada Collaborative Structures Ltd Full time

Salary:
**PLEASE NOTE THAT THIS IS AN OFFICE POSITION. REMOTE WORK IS NOT AVAILABLE. THOSE ALREADY LOCATED IN THE TRICITY AREA WILL BE CONSIDERED**

**COMPANY **OVERVIEW**

At CSL, we are constantly searching for individuals who are deeply passionate about the construction industry. Our company is comprised of a young, dynamic team of professionals who are dedicated to delivering nothing short of excellence in every aspect of our work. From conceptual design to innovative solutions and flawless project execution, we strive to exceed the expectations of our valued clients. As a collaborative and communicative team, we believe that the best results are achieved through collective efforts and open dialogue. We foster an environment where like-minded individuals can thrive, bringing their unique skills and expertise to the table. If you are driven, ambitious, and eager to contribute to the growth and success of a forward-thinking construction company, we invite you to join CSL and embark on an exciting journey of professional development and fulfillment.

**POSITION OVERVIEW**

The Project Administrator is responsible for all financial-related duties on various projects, including generating POs, processing invoices, generating client billings, managing subcontracts including change orders, reconciliations and other duties as required.

**RESPONSIBILITIES**
- Process accounts and incoming payments in compliance with financial policies and procedures
- Prepare client billings in accordance with the contract and approved budget structures; verify change orders are properly recorded; verify and address discrepancies in client billings
- Reconcile the accounts payable and accounts receivable ledger for each job under the administrator's responsibility to ensure accuracy in what has been billed vs what has been paid
- Post AP and AR invoices to the GL in accordance with accounting deadlines
- Close out jobs upon project completion
- Assist with month-end closing, AP backup, payroll backup as needed
- Review project costs weekly/monthly to determine that appropriate costs have been entered and coded correctly
- Review budgets with project manager to determine identify any overruns or issues with costs (committed vs uncommitted)
- Generate POs for determining project commitments and allocating project costs
- Review outstanding commitments to determine invoicing issues
- Administration of project documentation
- Maintaining CSL and subcontractor compliance to insurance requirements
- Assist with project change management process
- Ad-hoc duties as required

**KNOWLEDGE/SKILLS/ABILITIES**
- Excellent communication abilities with a variety of stakeholders
- Ability to multi-task, prioritize and work efficiently
- High organizational and problem-solving skills
- Proficiency in ERP systems, in particular Sage 300 and Procore
- Entry level financial analysis and reconciliation
- High degree of accuracy and attention to detail
- Knowledge of or willingness to learn construction budgeting and costing an asset
- Ability to work independently and as part of a team

**EDUCATION AND EXPERIENCE**
- Minimum 1-2 years working in a construction-related administrative role
- Diploma or degree in business administration preferred
- Basic understanding of the principles of finance, bookkeeping and accounting
- Construction knowledge required

**EFFORT**
- Seated, sedentary work at a computer
- Physical effort in keyboarding and data entry with a high degree of accuracy
- Mental concentration for inputting accurate data into electronic systems

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