Contract Project Coordinator, Pro

7 months ago

Toronto, Canada Touchstone Institute Full time

**Working at Touchstone Institute**

Touchstone Institute is a non-profit corporation that offers expertise in evaluation and curriculum development to promote public confidence in professional competence in the Canadian workforce. We excel in providing competency-based services in support of successful transitions to training and practice that meet professional and societal needs.

Our employees are motivated self-starters who thrive in an environment of teamwork and growth. Our client-focused, professional culture focuses on continuous learning and collaboration, and provides opportunities for personal and professional development. We value collegiality and work-life balance.

**Position Description**

Reporting to the Senior Director, Program Design and Development, the Project Coordinator plays a key role in developing, planning, organizing and delivering Touchstone Institute’s programs and operations. The Project Coordinator will work closely with internal departments and teams, external stakeholders, and the management team to set and track project timelines and deliverables to support the planning and operationalization of new initiatives.

**Key Accountabilities**

Project Coordination
- Develops and tracks detailed project work plans with deliverables and timelines
- Summarizes action items, update timelines and milestones, and prioritize tasks based on project development and evolution
- Organizes all logistics surrounding project meetings, including scheduling, set-up, catering, and minute taking
- In collaboration with the Senior Director, Program Design and Development and program managers, determines resources required to complete tasks encompassed in work plans
- Tracks work progress and communicates with internal project teams to ensure project timelines and milestones are met
- Tracks external dependencies and work with the Senior Director, Program Design and Development and program managers to follow up
- Creates and maintains open lines of communication with the Senior Director, Program Design and Development, program managers, and staff, ensuring they are regularly updated on project progress, potential challenges, and any factors that may hinder project success.
- Works closely with internal stakeholders from the Information technology team to coordinate successful IT project initiatives that supports program delivery
- Supports the Senior Director, Program Design and Development and program managers in effectively monitoring project issues, risks, and opportunities to facilitate timely resolution and optimize project outcomes.

**Documentation & Record Keeping**
- Tracks and reports on project milestones and provides status reports
- Ensures all project documents are stored and archived following project completion
- Ensures all documents and reports meet corporate style guidelines and branding standards
- Works with program managers and directors to draft and coordinate necessary reporting for clients, funders and other internal and external stakeholders
- Collaborates with the Senior Director, Program Design and Development and program managers in developing and organizing policies, standard operating procedures, and process documents for efficient project implementation.

**Stakeholder Engagement**
- Liaises with internal and external stakeholders to ensure a smooth flow of information sharing at all levels
- Collaborates with the team on maintaining a program and project contact list
- Supports the development of project presentations to new clients, project partners and other stakeholders

**Position Requirements**
- Excellent organizational and project coordination skills, and the ability to manage multiple tasks
- Adaptable in dealing with continuing change and shifting priorities
- Strong knowledge of all Microsoft Office programs and the ability to work with online platforms and technologies
- Understanding of the respective roles of key stakeholders and organizations (e.g., regulatory bodies, provincial Ministries, professional associations, etc.) an asset
- Superior verbal communication skills and a proven ability to engage with internal and external stakeholders
- Advanced written communication skills, with the ability to write clearly and informatively
- Well-developed critical thinking skills in order to identify key issues and propose solutions to program setbacks
- Strong interpersonal and collaboration skills in order to work with others to coordinate information
- Ability to work independently or as part of a team, with a range of clients and internal staff
- Exhibits objectivity and openness to others’ views, welcomes feedback, contributes to a positive working environment and supports the organizations efforts to succeed

**Qualifications**

University degree or college diploma in Project Management or other relevant accreditation
- Minimum 2-3 years experience in project coordination, preferably within a non-profit environment

**COVID-19**

Touchstone Institut

  • Specialist, Local Pro

    3 days ago

    Toronto, Canada The Home Depot Canada Full time

    The Specialist, Local Proplays a critical role in the execution of all Local Pro programs and processes. Local Pro is a service that connects our Do-It-For-Me customers with Local Pros in their area. The Local Pro Specialist position will work closely with internal and external teams to drive Pro & customer engagement and program growth. It will feel like a...

  • Analyst, Local Pro Operations

    4 months ago

    Toronto, Canada The Home Depot Canada Full time

    **Position Overview** The Analyst, Local Pro Operations plays a critical role in the execution of all Local Pro programs and processes. Local Pro is a service that connects our “Do-It-For-Me” customers with Local Pros in their geographical area. The Analyst, Local Pro Operations will work closely with internal and external teams to drive growth in the...

  • Project Coordinator

    3 days ago

    Toronto, Canada Ainsworth Full time

    **If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today!** **Position Summary** The Project Coordinator shall provide project support and coordination of all business activity for the...

  • Senior Project Coordinator

    17 hours ago

    Toronto, Ontario, Canada Cubecom Project Management Full time

    About Cubecom Project ManagementWe deliver high-quality, cost-effective office and medical fit-outs across the GTA. Our multidisciplinary approach ensures seamless execution of projects from initial planning to final delivery.Job SummaryA motivated Construction Manager is needed to oversee our projects from start to finish. This role involves taking...

  • Communications and Outreach Coordinator

    4 months ago

    Toronto, Canada CMRAO Full time

    **About the CMRAO** The Condominium Management Regulatory Authority of Ontario (CMRAO) is the regulatory body that sets standards and enforces the mandatory licensing of condominium managers and management provider businesses. Meeting these standards enhances the integrity of the sector, advances the profession, and provides condominium owners with...

  • Project Coordinator

    7 days ago

    Toronto, Canada eurOptimum Full time

    eurOptimum is a leader in custom design and manufacturing of interior signage and display systems. We are known for creating innovative visual solutions tailored to a wide range of environments for major clients throughout North America. We offer complete design, display and project management solutions for corporate, retail, financial, academic and...

  • Virtual Coordinator

    4 months ago

    Toronto, Canada Project FoodChain Full time

    **About us** Project FoodChain is an agile and rapidly growing Toronto-based charity dedicated to food justice and supporting unhoused individuals across the Greater Toronto Area. **Why Join Us?** This role offers opportunities to advance to a full time management-level position as our organization continues to expand. **Flexibility**: **Our Culture**: At...

  • Healthcare Solutions Coordinator

    3 weeks ago

    Toronto, ON, Canada OSCAR Pro Full time

    Welcome to OSCAR Pro, a leading provider of healthcare technology solutions. We are seeking an experienced Account Manager, HealthTech, to join our team in a remote opportunity that supports clients across Canada.About the RoleAs an Account Manager, you will play a crucial role in delivering a seamless and transparent billing experience for our clients. Your...

  • Project Coordinator

    4 months ago

    Toronto, Canada Baycrest Project & Construction Management Full time

    **Responsibilities** - Provide administrative assistance to Project Manager, Site Supervisor and Project Team for all project related work - Play a key role through all phases of our construction projects, from tender through construction and close-out - Proactively manage project processes and documents, such as project set up, bid packages, subcontract...

  • Project Coordinator, Associate Consultant

    3 days ago

    Toronto, Canada Project X Full time

    **About Project X** Project X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow. Our team members are trusted advisors...

  • Contracts Coordinator

    7 months ago

    Toronto, Canada Webuild Full time

    **About us** **Webuild** is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for almost a century now. We are looking for an experienced Health and Safety Coordinator to join our growing team in Toronto for the Ontario Line / RSSOM project. You will be part of the Connect6ix...

  • Healthcare Client Relationship Manager

    1 month ago

    Toronto, ON, Canada OSCAR Pro Full time

    Account Manager, HealthTech Job DescriptionAs a key member of the Accounts Department at OSCAR Pro, you will play a vital role in delivering exceptional billing experiences for our clients across Canada.Responsibilities:Billing and Invoicing ManagementContract Negotiation and RenewalClient Relationship BuildingChange Management CoordinationTier 1 and Tier 2...

  • Project Coordinator

    7 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Project Coordinator - 4 Month Contract** **About Revenue Management Labs** At Revenue Management Labs, we are a distinguished boutique management consulting firm specializing in Pricing and Revenue Management. We are dedicated to delivering customized solutions and practical execution strategies that maximize long-term revenue and profitability for our...

  • Project Manager, Rail Delivery

    3 months ago

    Toronto, Canada Infrastructure Ontario Full time

    IO’s Project Delivery Enterprise Team delivers some of the province’s largest and most important public infrastructure projects, including new hospitals, highways, transit systems, and courthouses. Our made-in-Ontario approach to modern project delivery has brought over 100 major projects to market and has made Ontario a global leader in infrastructure...

  • Professional Staging Coordinator

    3 weeks ago

    Toronto, Ontario, Canada The HR Pro Full time

    Job Overview:The HR Pro is seeking a skilled Professional Staging Coordinator to join our team. In this role, you will be responsible for designing and implementing home staging strategies that maximize the appeal of properties to prospective buyers.About the Role:This is a full-time position that requires strong communication skills, attention to detail,...

  • Project Coordinator

    6 months ago

    Toronto, Canada Wunderman Thompson Full time

    **Who we are**: At Wunderman Thompson we exist to inspire growth for ambitious brands. Part creative agency, part consultancy and part technology company, our experts provide end-to-end capabilities at a global scale to deliver inspiration across the entire brand and customer experience. We are 20,000 strong in 90 markets around the world; our people bring...

  • Project Coordinator, Av

    5 days ago

    Toronto, Canada IgniteCSG Full time

    **Project Coordinator, AV** Location: Toronto, ON Ignite Technology is a Canadian-based technology organization. We have been in business for 10+ years focusing on Collaboration, Cyber Security, and IT Solutions. Our approach is simple - we take the time to understand our client business needs. We focus on designing and delivering results to create a...

  • Contracts Coordinator

    8 months ago

    Toronto, Canada Amico Infrastructures Full time

    **Contracts Coordinator** - **Project Position**_ Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we believe in...

  • Project Manager

    5 days ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Administrative Officer

    7 months ago

    Toronto, Canada Contract Intelligence Full time

    **Job Description**: We are seeking a highly organized and detail-oriented Administration Officer to oversee and coordinate office administrative procedures. The Administration Officer will be responsible for reviewing, evaluating, and implementing new procedures to improve efficiency and ensure compliance. This role will involve establishing work...