Administration Clerk

1 week ago

Toronto, Canada Collectcents Inc. Full time

Join our administrative team as an Administration Clerk, where you'll play a crucial role in maintaining the day-to-day operations of our office. As the backbone of our administrative department, you'll be responsible for handling a variety of tasks, with a focus on managing mail services efficiently. From compiling records of business transactions to coordinating printing projects, you'll ensure that our office functions smoothly and effectively. The Administration Clerk reports to the Executive Assistant.

**Hours of Operation**: Monday to Friday (8:00am to 5:00pm)

**This role is permanently onsite in Toronto at 255 Consumers Road, Suite 400, Toronto, ON M2J 1R4.**

**Responsibilities**:

- Compile and maintain records of overall business transactions and office activities, including preparation of mail and packages for external shipment
- Perform clerical duties and utilize systems to input and generate data to support departments, with a primary focus on mail-related tasks such as printing, folding, stuffing, and sealing letters
- Coordinate and prepare projects for printing, including electronic file conversion, document scanning, and enhancement from start to delivery
- Monitor and record inventory of mail to be sent, ensuring accurate logs of activity are maintained
- Open and route incoming calls accurately, in addition to preparing outgoing mails
- Photocopy, scan, and print documents whenever necessary
- Greet and assist visitors from time to time as required
- Operate computer terminal to input and verify data as needed
- Operate office machines, such as printer, scanner, and various software
- Prepare invoices, bills, statements, and cheques to vendors and/or clients
- Proactively resolve issues over the phone and in-person, diffusing complaints as they arise

**Qualifications**:

- At least 2+ years of prior experience in at least one of the following core areas: call centre, customer service, and administration roles
- Independent worker with strong organizational and time management skills, capable of adapting in a fast-paced environment
- Competency using computer, printer, and photocopier
- Excellent oral and written communication skills
- Good math skills with the ability to perform basic calculations quickly
- Proficient with Microsoft Excel and Outlook
- Desire to learn and further your career
- Must be able to work in the office daily at 255 Consumers Road (Toronto, ON)

**Compensation and Perks**:

- Hourly pay of $17.00/hour
- Health and dental benefits
- Perkopolis Discount Program
- Paid vacation

**Join a winning team today**

We are an equal-opportunity employer**.**

Accommodations are available upon request at any point in the selection process. #2

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