Full Time Administration Assistant

3 weeks ago


New Westminster, Canada Quay Pacific Property Management Ltd. Full time

Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in making a positive difference in the lives of staff and clients.

**We are seeking a dedicated Full-Time Administrative Assistant for our New Westminster Office location.**

**You will be responsible for providing administrative assistance within the Admin. Department including but not limited to scanning, saving, and distributing the monthly financial statements, combining and uploading Strata Documents, reception relief, and updating the company’s database.**

**Responsibilities but not limited too**:

- Scanning & Filing - Hardcopy filing, scanning & electronic filing of electronic documents
- Record Keeping - Ensure accurate & comprehensive records of properties related to Forms processing are maintained; organize secure destruction of documents, when required
- General Office Duties - Distribute and file financial statements, create & distribute general notices and letters to clients, basic website maintenance, and other day-to-day tasks.
- Clerical Duties - Accept payments at the front desk, follow-up and liaise between Staff, Trades, and/or Clients
- Data Entry - Enter account information into a property management software, update various databases of information
- Greeting customers at the front desk;
- Respond to inquiries from clients & trades
- Maintain & update various lists and databases (i.e. parking list, locker list, key/fob list, rental list, etc.)
- Managing contents of property websites
- Proficient use of office equipment & software - including but not limited to Windows, Microsoft Office,.pdf editor, photocopier, telephone system, postage machine.

**Qualifications**:

- Excellent organizational skills with proven attention to detail.
- Strong interpersonal communication skills to successfully work with a team of property managers and clients.
- Ability to work accurately in a fast-paced environment.
- Excellent written and verbal communication skills with a great command of the English language. Other languages an asset.
- Good understanding of basic mathematics & ability complete calculations accurately.
- Resourcefulness and exceptional time management skills.
- Good understanding of Microsoft Office software, including Microsoft Word, Excel & Outlook. Excellent typing skills.
- Strong multitasking skills with a high degree of precision.
- Technical ability to perform tasks such as electronic filing, basic website maintenance, password protection, document formatting, document merging, electronic signatures, etc.

Our portfolio consists of properties in Vancouver, Burnaby, New Westminster, Surrey, Langley and the Tri-Cities.

**This position is Full-Time and On-Site at our New Westminster Office - Monday to Friday, 9:00 a.m. - 5:00 p.m.**

Please include your salary expectations. All submissions will be kept in strict confidence.

**Salary**: $17.00-$18.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- New Westminster, BC V3L 1A4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

Application deadline: 2023-06-09
Expected start date: 2023-06-01



  • New Westminster, Canada Quay Pacific Property Management Ltd. Full time

    **Job description** Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in making a positive difference in the lives of staff and clients. We are seeking a dedicated **Full** **Time Admin Assistant for our New Westminster Office** who...


  • New Westminster, Canada Elicare Medical Full time

    Full-Time **Medical Office Assistant** **Who We Are?** Elicare Medical is a group of physicians and clinics located in BC, Canada. We work to serve patients in our local communities and beyond. Our goal is to provide accessible primary and secondary healthcare by utilizing technology and connecting passionate individuals. Designing, Building, Managing...


  • New Westminster, Canada ClaimsPro LP - International Programs Group Full time

    Company: ClaimsPro LP - International Programs Group Claims Account Administrator - Full-time (New Westminster / Toronto) - International Programs Group (IPG) is an independent third-party claims administration team that provides claims services for Lloyd's, self-insured entities, and organizations with high deductibles. We are currently seeking Claims...


  • New Westminster, Canada Seniors Services Society of BC Full time

    **JOB DESCRIPTION** Title: Administrative Assistant Hours of Work: Monday to Friday, 8:30am to 4:30pm, 37.5 hours per week Probationary period: 4 months Society Profile: Seniors Services Society is a non-profit agency located in New Westminster, B.C. which provides support services for seniors in New Westminster to live independently, as well as housing...


  • New Westminster, Canada Windsor Wolves Creations LTD Full time

    **Windsor Wolves Creations** **Administrative Assistant** At **Windsor Wolves Creations** we cover all the bases for contracting, and coaching, but we do it innovatively and with over 15 years of developing our expertise. Stu combines his experience as a certified Journeyman Carpenter and his passion for coaching that developed through hockey, to create a...


  • New Westminster, Canada Seniors Services Society of BC Full time

    **Society Profile: Seniors Services Society is a non-profit agency located in New Westminster, B.C. which provides support services for seniors in New Westminster to live independently, as well as housing information across BC and outreach services for seniors in the Lower Mainland.** **Purpose: Within the vision and mission statements of the Seniors...


  • New Westminster, Canada St. John Ambulance Full time

    **Who We Are** St. John Ambulance British Columbia & Yukon (SJA BCY) is a not-for-profit mission-led enterprise committed to _empowering safer communities through first aid leadership_. SJA BCY is part of the federated St. John Ambulance organization in Canada, which is represented from coast to coast. We are privileged to be part of an organization with...


  • New Westminster, Canada Quay Pacific Property Management Ltd. Full time

    **Must be proficient in speaking English and writing skills.** Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in making a positive difference in the lives of staff and clients. We are seeking a dedicated **Full** **Time Admin...


  • New Westminster, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...


  • New Westminster, Canada BD Plumbing Ltd Full time

    We are a growing plumbing company seeking an **Assistant Administrator** who is a proactive and positive individual, well organized, and able to work calmly under pressure. The role is assisting the owner/project coordinator in a dynamic and high-paced role. This is a phenomenal opportunity for someone who is looking to grow in Project Management with a...


  • New Westminster, Canada Healthy Skin Centre - Cosmetic Dermatology and Surgery Full time

    **Medical Office Assistant Position** **Healthy Skin Centre - Surgical Dermatology and Cosmetic Dermatology** Healthy Skin Centre is a state of the art cosmetic dermatology centre. We provide the gold standard treatment in skin cancer surgery as well as BOTOX® Cosmetic, Xeomin®, dermal fillers, varicose vein treatments, sclerotherapy of spider veins,...


  • New Westminster, Canada Quay Pacific Property Management Ltd. Full time

    Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in opportunities for personal and professional development, and we emphasize education and mentorship in our staff. Making a positive difference in the lives of our staff and...

  • School Receptionist

    2 months ago


    New Westminster, Canada The Lower Mainland Purpose Society Full time

    The Lower Mainland Purpose Society for Youth and Families **Position**: School Receptionist/Administration Assistant **Hours**:35Hours a week (Full Time) Monday to Friday **Job Summary** This position involves working in an organization that provides a number of different social service programs. This Receptionist/Administration Assistant position is...


  • New Westminster, Canada Hamilton & Company Full time

    Hamilton & Company is a 6 lawyer firm located in New Westminster with an outstanding track record in strata property law and civil litigation. We offer a great working environment with excellent benefits, including 100% employer paid extended health, vision, dental, AD&D, life insurance and covered parking. We are currently recruiting for a junior legal...


  • New Westminster, Canada BD Plumbing Ltd Full time

    We are seeking an **Assistant Administrator** who is a proactive and able to work calmly under pressure. The role is assisting the owner/project coordinator in a dynamic and high-paced role. This is an opportunity for someone who is looking to grow in Project Coordinator or Bookkeeper with a highly skilled team. You will be a key contributor to our...


  • New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...


  • New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...


  • New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...


  • New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...


  • New Westminster, Canada Sunrise Resettlement Consulting Inc. Full time

    **Job Title**:Assistant Manager - Administration Sunrise Resettlement Consulting Inc. Unit 501, 11 Eighth Street New Westminster, BC V3M 3N7 Canada **Job Duties**: - Maintain paperwork/contracts and organizing clients' documents. - Schedule and confirm appointments and meetings of senior management. - Responding to prospective clients and following up...