![Quay Pacific Property Management Ltd.](https://media.trabajo.org/img/noimg.jpg)
Full Time Administration Assistant
3 weeks ago
Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in making a positive difference in the lives of staff and clients.
**We are seeking a dedicated Full-Time Administrative Assistant for our New Westminster Office location.**
**You will be responsible for providing administrative assistance within the Admin. Department including but not limited to scanning, saving, and distributing the monthly financial statements, combining and uploading Strata Documents, reception relief, and updating the company’s database.**
**Responsibilities but not limited too**:
- Scanning & Filing - Hardcopy filing, scanning & electronic filing of electronic documents
- Record Keeping - Ensure accurate & comprehensive records of properties related to Forms processing are maintained; organize secure destruction of documents, when required
- General Office Duties - Distribute and file financial statements, create & distribute general notices and letters to clients, basic website maintenance, and other day-to-day tasks.
- Clerical Duties - Accept payments at the front desk, follow-up and liaise between Staff, Trades, and/or Clients
- Data Entry - Enter account information into a property management software, update various databases of information
- Greeting customers at the front desk;
- Respond to inquiries from clients & trades
- Maintain & update various lists and databases (i.e. parking list, locker list, key/fob list, rental list, etc.)
- Managing contents of property websites
- Proficient use of office equipment & software - including but not limited to Windows, Microsoft Office,.pdf editor, photocopier, telephone system, postage machine.
**Qualifications**:
- Excellent organizational skills with proven attention to detail.
- Strong interpersonal communication skills to successfully work with a team of property managers and clients.
- Ability to work accurately in a fast-paced environment.
- Excellent written and verbal communication skills with a great command of the English language. Other languages an asset.
- Good understanding of basic mathematics & ability complete calculations accurately.
- Resourcefulness and exceptional time management skills.
- Good understanding of Microsoft Office software, including Microsoft Word, Excel & Outlook. Excellent typing skills.
- Strong multitasking skills with a high degree of precision.
- Technical ability to perform tasks such as electronic filing, basic website maintenance, password protection, document formatting, document merging, electronic signatures, etc.
Our portfolio consists of properties in Vancouver, Burnaby, New Westminster, Surrey, Langley and the Tri-Cities.
**This position is Full-Time and On-Site at our New Westminster Office - Monday to Friday, 9:00 a.m. - 5:00 p.m.**
Please include your salary expectations. All submissions will be kept in strict confidence.
**Salary**: $17.00-$18.00 per hour
**Benefits**:
- Dental care
- Extended health care
- Life insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- New Westminster, BC V3L 1A4: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
**Language**:
- Mandarin (preferred)
Shift availability:
- Day Shift (preferred)
Work Location: In person
Application deadline: 2023-06-09
Expected start date: 2023-06-01
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