Administrative Assistant

2 weeks ago


New Westminster, Canada Seniors Services Society of BC Full time

**Society Profile: Seniors Services Society is a non-profit agency located in New Westminster, B.C. which provides support services for seniors in New Westminster to live independently, as well as housing information across BC and outreach services for seniors in the Lower Mainland.**

**Purpose: Within the vision and mission statements of the Seniors Services Society, the Administrative Assistant, reporting to the Administrative Manager, will welcome all clients and visitors and generally ensure that there is strong communication between staff, volunteers and visitors.**

**Key Work Objectives**:
**Reception**
- Operate a multi-line switchboard
- Triage all incoming calls and messages to appropriate department and/or staff member
- Receive clients and visitors to the agency and assist them when needed
- Crisis prevention/support and de-escalation experience needed
- Process received and provide receipts
- Process/distribute incoming and outgoing mails daily
- Keep track of staff whereabouts using Outlook Calendar and cancel/modify appointments for staff members who called in sick
- Book housing appointments for the Seniors Housing Navigator
- Maintain appropriate statistical data for reception logs and social media
- Restock and organize materials in the Office Resource Libraries
- Provide training for all staff on basic reception duties
- Other duties as assigned by the manager

**Accounting/Administration**
- Bookkeeping
- Payroll
- A/R and A/P
- Experience with SAGE
- Provide administrative support when requested as assigned by the manager
- Handle Housing Directory inquiries and updates
- Create and maintain necessary templates and tools for assigned duties
- Other duties as assigned by the Manager

Other Knowledge, Skills and Abilities:
Bookkeeping/Accounting and payroll experiences are a great asset for this position.

Salary range is $44,850 - $48,750/year. A competitive benefit package is included after the successful completion of the 4-month probationary period. This is a full-time regular position: 37.5 hours per week, Monday to Friday, 8:30 am to 4:30 pm.

How to Apply:
Contact:
Gagan Grewal-Madaan

Administrative Manager

Seniors Services Society of BC

750 Carnarvon Street, New Westminster, BC, V3M 1E7

Fax: 604-520-1798

**Salary**: $22.00-$25.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Ability to Commute:

- New Westminster, BC V3M 1E7 (required)

Ability to Relocate:

- New Westminster, BC V3M 1E7: Relocate before starting work (required)

Work Location: In person



  • New Westminster, Canada Urban Academy Full time

    **Position: Administrative Assistant** Start Date: March 27, 2023 Urban Academy is a rapidly growing independent school in New Westminster located in a beautiful new facility across the street from Braid Street Skytrain Station. Our mission is to empower creative and courageous leadership by delivering exceptional education through the integration of arts,...


  • New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...


  • New Westminster, Canada Quay Pacific Property Management Ltd. Full time

    **Must be proficient in speaking English and writing skills.** Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in making a positive difference in the lives of staff and clients. We are seeking a dedicated **Full** **Time Admin...


  • New Westminster, Canada Spirit of the Children Society Full time

    Spirit of the Children Society is a Non-Profit Society which provides an array of specialized programs and services to vulnerable Indigenous populations. We serve children, youth, and adults to help them thrive within their community. **Executive Administrative Assistant** Under the general direction of the Executive Director, the Executive Administrative...


  • New Westminster, British Columbia, Canada Envol Full time

    Are you a passionate and detail-oriented administrative professional looking for a CONTRACT opportunity to advance your career in a union? Envol Strategies is looking for a Temporary Administrative Assistant to support their growing client UFCW 1518. ABOUT US The minute you start working here, you become a critical part of Envol and our future. You'll play...


  • New Westminster, Canada Hamilton & Company Full time

    Hamilton & Company is a 6 lawyer firm located in New Westminster with an outstanding track record in strata property law and civil litigation. We offer a great working environment with excellent benefits, including 100% employer paid extended health, vision, dental, AD&D, life insurance and covered parking. We are currently recruiting for a junior legal...


  • New Westminster, Canada Canadian Lutheran World Relief Full time

    The Program Research and Administrative Assistant is a full-time term position (8 weeks) sponsored by the Canada Summer Jobs Initiative. The position will report directly to the Senior Policy Advisor - Canadian Lutheran World Relief and will provide research and administrative support for the Employment Pathways pilot project. The incumbent will perform a...


  • New Westminster, Canada Dr. Melich, Surgeon Full time

    Administrative duties in a surgeons office, assistant to office manager. **Job Types**: Full-time, Permanent **Salary**: $20.00-$25.00 per hour **Benefits**: - Extended health care Flexible Language Requirement: - French not required Schedule: - 8 hour shift - Day shift - Monday to Friday Ability to commute/relocate: - New Westminster, BC: reliably...


  • New Westminster, Canada Lookout Housing and Health Society Full time

    **Job Posting #E035-37** **People & Culture Administrative Assistant - Full Time New Westminster** **Position Summary** **Qualifications**: - Post-secondary education equivalent to two years of study - Two (2) years of recent related experience - One (1) year of experience working in a non-profit environment or an equivalent combination of education,...


  • New Westminster, Canada COGNITIA Healthcare Technologies Ltd. Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and control budget and expenditures - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Oversee the...


  • New Westminster, Canada Satguru Foods (NW) Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksSupervise other workersTrain other workersPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsManage contractsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other...


  • New Westminster, Canada Satguru Foods (NW) Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksSupervise other workersTrain other workersPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsManage contractsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationRespond...


  • New Westminster, Canada Quay Pacific Property Management Ltd. Full time

    **Job description** Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in making a positive difference in the lives of staff and clients. We are seeking a dedicated **Part Time Admin Assistant for our New Westminster Office** who...


  • New Westminster, Canada COGNITIA Healthcare Technologies Ltd. Full time

    Education: Bachelor's degreeExperience: 2 years to less than 3 yearsTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresRecord and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesOversee the analysis of employee data and...


  • New Westminster, Canada COGNITIA Healthcare Technologies Ltd. Full time

    Education: Expérience: EducationBachelor's degreeTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresRecord and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesOversee the analysis of employee data and informationAnswer...


  • New Westminster, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.04 - $31.56 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered...


  • New Westminster, Canada CODE 19 ELECTRICAL LTD. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow of information within the team - Direct and control daily operations - Evaluate daily operations - Motivate staff - Open and distribute mail and other...


  • New Westminster, Canada BLUECON CONTRACTING LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingRelocation costs not covered by employerWilling to relocateTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSupervise other workersEstablish and implement policies and proceduresRecord and prepare minutes...


  • New Westminster, Canada BLUECON CONTRACTING LTD. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingRelocation costs not covered by employerWilling to relocateTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSupervise other workersEstablish and implement policies and proceduresRecord and prepare minutes of meetings,...


  • New Westminster, Canada CODE 19 ELECTRICAL LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 months or equivalent experienceTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the teamDirect and control daily operations Evaluate daily operations Motivate staffOpen and distribute mail and other materialsPlan and control...