Administrative Assistant

3 weeks ago

New Westminster, Canada Quay Pacific Property Management Ltd. Full time

**Must be proficient in speaking English and writing skills.**

Quay Pacific Property Management Ltd. is a locally owned and operated company that has provided property management services to the lower mainland for over 20 years. We believe in making a positive difference in the lives of staff and clients. We are seeking a dedicated **Full** **Time Admin Assistant for our New Westminster Office** who will contribute to our commitment to excellence in property management.

**DUTIES FOR THIS POSITION, BUT NOT LIMITED TO**:

- Assist with typing meeting minutes from dictation and/or notes
- Formatting and revising various documents (i.e. meeting agendas, meeting minutes, letters, etc.)
- Respond to inquiries from clients & trades
- Distribution of meeting notices and meeting minutes
- Maintain meeting schedules
- Assist property managers with day-of-meeting preparation & post-meeting tasks
- Maintain & update various lists and databases (i.e. parking list, locker list, key/fob list, rental list, etc.)
- Assist with sales of keys/fobs/transmitters
- Assist with arranging move-in and move-out
- Managing contents of property websites
- Request quotes & order items and/or services on behalf of property managers
- Data Entry - Enter account information into a property management software, update various databases of information
- Scanning & Filing - Hardcopy filing, scanning & electronic filing of electronic documents
- Record Keeping - Ensure accurate & comprehensive records of properties are maintained; organize secure destruction of documents, when required
- Assist Reception and the Conveyancing Department during periods of work overflow
- Proficient use of office equipment & software - including but not limited to Windows, Microsoft Office,.pdf editor, photocopier, telephone system, postage machine.

**THE APPLICANT MUST MEET THE FOLLOWING CRITERIA**:

- Excellent organizational skills with proven attention to detail.
- Strong interpersonal communication skills to successfully work with a team of property managers and clients.
- Must have at least two (2) years of administrative and/or property management experience. Previous industry experiences an asset.
- Ability to work in a fast-paced environment.
- Excellent written and verbal communication skills with a great command of the English language. Other languages an asset.
- Good understanding of basic mathematics & ability complete calculations accurately.
- Resourcefulness and exceptional time management skills.
- Expert understanding of Microsoft Office software, including Microsoft Word, Excel & Outlook. Excellent typing skills.
- Technical ability to perform tasks such as electronic filing, basic website maintenance, password protection, document formatting, document merging, electronic signatures, etc.
- Strong multitasking skills with a high degree of accuracy.

Our portfolio consists of properties in Vancouver, Burnaby, New Westminster, Surrey, Langley and the Tri-Cities.

**This position is Full-Time and On-Site at our New Westminster Office - Monday to Friday, 9:00 a.m. - 5:00 p.m.**

**Salary**: $17.00-$19.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- New Westminster, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (required)
- Customer Service: 1 year (required)

Work Location: One location

Expected start date: 2023-02-20

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