Executive Assistant

2 weeks ago

Hamilton, Canada Aspen Insurance Holdings Full time

Reference: ASPUS00520

Hamilton,

Permanent - Full Time

**About us**:
Since Aspen was founded in 2002, we have become a leading, diversified specialty insurance and reinsurance company. We respond thoughtfully and creatively to find the best outcomes for our clients and business partners through carefully-tailored solutions.

We believe the way we work is just as important as the work we do, and we are guided by our core values of respect, honesty, trust and professionalism.

Aspen is a great place to develop your career offering an exciting and challenging environment where achievement is rewarded.

**The role**:
Provides executive administrative support to the CEO of Aspen Bermuda Limited and Group Chief Capital Management Officer and Treasurer and CFO Bermuda & CFO Reinsurance.

**Key accountabilities**:

- Managing all travel arrangements and if requested preparing an itinerary folder with relevant trip details
- Arranging meetings, including; room bookings and set up, organizing refreshments, and preparing documents as appropriate
- Liaising with other Executive Assistants / Personal Assistants when scheduling meetings, travel arrangements and events
- Compile Manager's expenses and enter into Concur for approval and reimbursement in a timely manner and in accordance with Aspen's expenses policy
- Prepare PowerPoint presentations and assist in report generation as requested
- Provide support to ad-hoc projects as requested
- Provide administrative and organizational support to internal and external events/conferences and where appropriate work with the Group event management team to organize and execute events on behalf of Aspen
- Responsible for submitting, and when within delegation authorities approving, invoices that have been submitted on Concur
- Responsible for tracking corporate T&E budgets and ensuring that Managers are regularly updated on spend-to-date
- Provide administrative and organizational support to internal staff and external clients as needed
- As requested, attend meetings to take minutes and action items. Follow up on action items as required

**Skills & experience**:

- Relevant experience working for a senior executive(s)
- Strong written and verbal communication skills
- Strong organizational and prioritization skills
- Technical and presentation skills suitable for a professional environment
- Strong ability to build relationships with members of the business
- Self-motivated team player with good interpersonal skills and a willingness to use own initiative within authorized parameters
- Discretion when dealing with confidential and sensitive information

**Other**:
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

**Share

  • Executive Assistant

    2 weeks ago

    Hamilton, Canada Alectra Utilities Full time

    **The Opportunity** Job Posting Number: **2024-023** Position: **Executive Assistant** **Location**: **Hamilton (John St) Vaughan (Cityview) Mississauga (Derry Rd) **(Hybrid: Remote/In-office)** Reports to: **VP, Distribution Design** Business Unit: **Asset Strategy & Operations** Division: **Distribution Design Hours per Week: **35** Rate of...

  • Executive Assistant

    4 days ago

    Hamilton, Canada Shalom Village Full time

    **Executive Assistant** Reporting to the Chief Executive Offer (CEO), this role will provide confidential, executive administrative support to the CEO, Executive Director of the Shalom Village Foundation, as well as occasional support for the Executive Leadership Team. In addition, the Executive Associate will serve as the secretary to the Board of...

  • Executive Assistant

    2 weeks ago

    Hamilton, Ontario, Canada EightSix Network Inc Full time

    If you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Hamilton, Canada Ecotrans Group Full time

    Join our team of dedicated professionals as an Executive Assistant and contribute to the success of our organization. **Duties**: - Provide high-level administrative support to executives and senior management - Manage executive calendars, including scheduling meetings, appointments, and travel arrangements - Prepare and edit correspondence, reports, and...

  • Executive Assistant

    4 days ago

    Hamilton, Canada Recochem Inc. Full time

    Recochem is leading the way in offering global thermal management, emission control, vehicle care and household solutions that provide protection & safety to consumers and to the environment. Recochem excels at turning consumer insights into innovation while driving In-depth category expertise and building power brands that align to consumer preference. Our...

  • Executive Assistant

    4 days ago

    Hamilton, Canada Recochem Inc. Full time

    Recochem is leading the way in offering global thermal management, emission control, vehicle care and household solutions that provide protection & safety to consumers and to the environment. Recochem excels at turning consumer insights into innovation while driving In-depth category expertise and building power brands that align to consumer preference. Our...

  • Executive Assistant

    2 weeks ago

    Hamilton, Ontario, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activitiesResponsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    3 weeks ago

    Hamilton, Canada Lawrie Insurance Group Inc. Full time

    Lawrie Insurance Group (LIG) is a **Great Place to Work**®** and we want to share our bright future with you. LIG is a Canadian based, privately-owned leader in commercial and personal insurance, employee benefits, group retirement solutions and life and living benefits. As one of the largest and most trusted insurance organizations in Canada, we work with...

  • Executive Assistant

    3 weeks ago

    Hamilton, Canada Keegan Forklift Services Full time

    **About Keegan Forklift** Our business was started by Rod and Lynne Keegan Thirty-four years ago. Rod Keegan wanted to provide better long term service solutions to customers and be supply cost effective solutions to the material handling industry. We are still proudly family owned and operated servicing the Southern Onterio...

  • Executive Assistant

    1 month ago

    Hamilton, Canada GiftCash Full time

    Objective: The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities. Responsibilities: Screen and prioritize emails, phone calls, slack, and other communications. Schedule and coordinate meetings, appointments, and events. Assist with...

  • Executive Assistant

    1 month ago

    Hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    1 month ago

    Hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    3 weeks ago

    hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    4 weeks ago

    Hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    1 month ago

    Hamilton, Canada GiftCash Full time

    Objective:The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities.Responsibilities:Screen and prioritize emails, phone calls, slack, and other communications.Schedule and coordinate meetings, appointments, and events.Assist with personal...

  • Executive Assistant

    2 weeks ago

    Hamilton, Ontario, Canada GiftCash Full time

    Objective: The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities. Responsibilities: Screen and prioritize emails, phone calls, slack, and other communications. Schedule and coordinate meetings, appointments, and events. Assist...

  • Executive Assistant

    2 weeks ago

    Hamilton, Canada AVL Manufacturing Inc. Full time

    Since 1998, AVL Manufacturing has been responding to industrial markets with turnkey manufacturing solutions. As an independent Canadian company focused on the design, development, engineering, and integration of renewable & nonrenewable power generation, we are committed to exceeding customer expectation. AVL Manufacturing has now transformed into one of...

  • Executive Assistant

    2 weeks ago

    Hamilton, Ontario, Canada beBee Professionals Full time

    beBee Professionals is looking for an experienced Executive Assistant to join our team in Hamilton. The successful candidate will provide administrative support to the executive team and will be responsible for managing the day-to-day operations of the office.The ideal candidate should have a minimum of 3 years of experience in a similar role, excellent...

  • Executive Assistant

    4 weeks ago

    Hamilton, Canada Robert Half Full time

    If you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...

  • Executive Assistant

    1 month ago

    hamilton, Canada GiftCash Full time

    Objective: The primary objective of the Executive Assistant to the CEO is to manage and optimize the CEO's time, enabling him to focus on strategic initiatives and core business activities. Responsibilities: Screen and prioritize emails, phone calls, slack, and other communications. Schedule and c