Executive Assistant to The Chief Executive Officer

7 months ago

Hamilton, Canada Good Shepherd Centres Full time

**HOURS: Full time, Monday to Friday, 40 hours per week - some overtime will be required to support evening Board meetings and/or other activities.**

**Who We Are**

The work of Good Shepherd is based on a fundamental belief in providing hope and restoring dignity to the most vulnerable members of our community. Our services include emergency food, transitional housing and education for homeless and street-involved youth; hospice palliative care; community mental health programs; and supportive housing programs. We are committed to integrating Harm Reduction practices into our programs and to prioritizing the rights, dignity, and choices of those who use substances. By integrating a Harm Reduction framework at Good Shepherd, we can decrease barriers to service and better support some of our community's most marginalized members.

This opportunity is with our Good Shepherd - **Executive Office**

**How You Will Make an Impact**

The Executive Assistant to the Chief Executive Officer at Good Shepherd Centres is entrusted with a wide array of responsibilities integral to the daily operations and strategic initiatives of the organization.

This pivotal role requires the execution of duties in alignment with the Mission, Vision, and Values of Good Shepherd Centres, ensuring that every task is carried out with the utmost dignity, respect, and adherence to the organization's values.

The position involves a broad spectrum of administrative tasks including preparing documents such as letters, reports, agendas, and minutes for the CEO and Board of Directors, managing electronic and manual filing systems, coordinating appointments, and providing basic IT troubleshooting support. Additionally, the role entails the handling of inquiries, maintenance of schedules, and the organization of meeting materials, all while embodying leadership qualities and role modeling behaviors that reflect Good Shepherd's core values.

Beyond the fundamental administrative duties, the Executive Assistant is also responsible for more specialized tasks such as processing invoices, reconciling credit card statements, registering the CEO for conferences, and accurately preparing meeting packages for various committees.

A significant aspect of the role involves problem-solving and decision-making in the CEO's absence, maintaining a tracking process for documents, and ensuring confidentiality across all areas of operation.

**What You'll Bring to Our Team**
- Post-secondary education in a related field (i.e. administrative studies) and previous experience in an in a similar capacity
- 3 - 5 years of progressive administrative experience
- Demonstrated work ethic in leadership and role modelling of behaviours that demonstrates the Mission, Vision and Values of Good Shepherd Centres
- Provide service in a dignified and respectful manner that reflects the charism of Good Shepherd Centres and which integrates anti-oppression/anti-racism frameworks
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines
- Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Google Suite (Docs, Sheets, Slides)
- Strong written and verbal communication skills
- Exceptional attention to detail and accuracy
- Knowledge of phone etiquette and professional communication
- Familiarity with DocuSign or other electronic signature platforms
- Experience managing Outlook Calendar or similar scheduling tools
- High level of organization and the ability to manage multiple priorities simultaneously, including scheduling, project management, and event planning
- Strong analytical and problem-solving skills, with the capacity to make sound decisions quickly, especially in the executive's absence
- The ability to adapt to changing priorities and maintain a calm, professional demeanor under pressure
- The ability to be responsive to the needs of others with a respectful and compassionate demeanor
- Excellent verbal and written communication, computer, interpersonal and organizational skills To observe all Good Shepherd health and safety rules and regulations and to work in a manner that minimizes risk to clients, staff and others as well as to the property of the Good Shepherd Centres.

**What We Offer**
- Be a part of a caring TEAM THAT SUPPORTS OUR LOCAL COMMUNITY
- Support for continuing EDUCATION AND PROFESSIONAL DEVELOPMENT
- Staff recognition programs along with access to self-care supports and EMPLOYEE /
- FAMILY ASSISTANCE PROGRAM (EAP)
- POSITIVE and ENCOURAGING atmosphere
- Make a difference and provide HOPE
- Extended benefits
- Good Shepherd, a ministry of the Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve._
- If you need accommodations, please contact Human Resources at 905-528-5877._
- Good Shepherd has a mandatory

  • Executive Assistant

    2 weeks ago

    Hamilton, Canada De dwa da dehs nye>s - Aboriginal Health Centre Full time

    **INTRODUCTION**: **Roles and Responsibilities**: - Work closely and effectively with the Chief Executive Officer to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Chief Executive Officer updated; - Assist...

  • Executive Assistant

    7 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday - 35 Hours/Week **Education Level** Post-secondary education or equivalent experience. Office administration training **Career Level** Experience working for a university or public sector official. Significant experience in providing strategic advice and support to senior executive and administration. Progressive office...

  • Executive Assistant

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    Jointly reporting to the University Counsel and the Chief Risk Officer, the Executive Assistant supports the broad mandate of both the Office of Legal Services and the Enterprise Risk Management Office and, understands that performance of all duties related to this role must be conducted in a manner that fosters a culture of openness, respect, fairness and...

  • Chief Executive Officer

    2 weeks ago

    Hamilton, Canada Thrive Group Full time

    **Are you passionate about improving the lives of people living with dementia?** **Do you have what it takes to propel our Vision, Mission, and Strategic Goals forward?** The Alzheimer Society of Brant, Haldimand Norfolk, Hamilton Halton (ASBHNHH) is searching for a dynamic, passionate visionary to fill the position of Chief Executive Officer. The ASBHNHH...

  • Chief Executive

    7 days ago

    Hamilton, Canada LGJobs Full time

    DescriptionDrive organisational excellence,sustainable and engaged communities,& economic growth in the Waikato region.The Waikato District Council supports thriving tourism,& industries such as farming, forestry,& geothermal, freight, and logistics.The Chief Executive provides strategic leadership,& efficient management of all Council activities,& develops...

  • Executive Assistant

    7 months ago

    Hamilton, Canada Shalom Village Full time

    **Executive Assistant** Reporting to the Chief Executive Offer (CEO), this role will provide confidential, executive administrative support to the CEO, Executive Director of the Shalom Village Foundation, as well as occasional support for the Executive Leadership Team. In addition, the Executive Associate will serve as the secretary to the Board of...

  • Executive Assistant

    2 weeks ago

    Hamilton, Canada Lawrie Insurance Group Inc. Full time

    Lawrie Insurance Group (LIG) is a **Great Place to Work**®** and we want to share our bright future with you. LIG is a Canadian based, privately-owned leader in commercial and personal insurance, employee benefits, group retirement solutions and life and living benefits. As one of the largest and most trusted insurance organizations in Canada, we work with...

  • CEO - Chief Executive and Community Officer H/F

    1 month ago

    Hamilton, Canada LGJobs Full time

    p>DescriptionDrive organisational excellence,sustainable and engaged communities,& economic growth in the Waikato region.The Waikato District Council supports thriving tourism,& industries such as farming, forestry,& geothermal, freight, and logistics.The Chief Executive provides strategic leadership,& efficient management of all Council activities,&...

  • Executive Assistant

    7 months ago

    Hamilton, Canada Queenston Auto Group Full time

    Queenston Auto Group’s, Employee Value Proposition is centered around fostering a dynamic and collaborative work environment where teamwork, passion, innovation, results, and action are not just our core values but the driving force behind our over 55 years of success. What our employees do truly counts, and we empower them to contribute their unique...

  • CEO - Chief Executive and Community Officer H/F

    4 weeks ago

    Hamilton, Canada LGJobs Full time

    p>Drive organisational excellence, sustainable and engaged communities and economic growthAn exciting opportunity in the vibrant and growing Waikato regionThe Waikato District Council, one of New Zealand's fastest-growing districts, is home to thriving tourism, farming, forestry, geothermal, freight, and logistics industries. Our vision is to create...

  • Executive Assistant and Board Liaison

    7 months ago

    Hamilton, Canada TODAYS FAMILY Full time

    **Executive Assistant and Board Liaison, 18 month contract** **Position Location**: Hamilton - **At Today’s Family, we believe in the role, value and impact of strong people partnerships in achieving what’s best for children and families. Together, we can ensure that every childexperiences the joy of learning through play.**_ - **It’s why we...

  • Executive Assistant

    5 months ago

    Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

    **Position Details**: **Posting #**: 28951 **Department**:Executive Secretaries **Employee Type**:Regular, Full Time **If Temporary, Number of Weeks**: **Union**:Non-Union **Openings Remaining**:1 **Schedule**: **Work Days**: Monday to Friday **Time of Day**: Days **Shift**: 7.5 hour **This position may be scheduled at any of the following sites**: Charlton...

  • Executive Assistant

    2 weeks ago

    Hamilton, Canada ML Staffing Full time

    We are seeking an Executive Assistant to work as part of the management team. The successful Executive Assistant will support our senior staff members by executing tasks, preparing reports, handling correspondence and scheduling meetings. The applicant must have experience dealing with confidential materials and working in a fast-paced...

  • Executive Assistant

    5 months ago

    Hamilton, Canada Compass Community Health Full time

    Compass Community Health offers primary care health services and health promotion programs to diverse communities and individuals. We are currently seeking an: **Executive Assistant to CIO** **12-month Contract (Full Time 37.50 hours/week)** **(With a potential opportunity of permanent full-time in the future)** **(Annual Salary Range: $53,721 -...

  • Executive Assistant

    1 week ago

    Hamilton, Canada McMaster University Full time

    The University Secretariat provides strategic and operational support to McMaster’s governing bodies, namely the Board of Governors and the Senate and their committees. The department ensures that McMaster fulfills its obligations under the Freedom of Information and Protection of Privacy Act (FIPPA) and administers hearings held under the University’s...

  • Executive Assistant

    7 months ago

    Hamilton, Canada The Salvation Army Lawson Ministries Hamilton Full time

    POSITION PURPOSE SUMMARY: The Executive Assistant provides confidential administrative support to the Senior Management team (Executive Director & Directors). This position acts as a link between Senior Management, ministry unit staff, and the respective Salvation Army Territorial & Divisional teams. They provide administrative assistance in the areas of...

  • Executive Assistant

    7 months ago

    Hamilton, Canada Ecotrans Group Full time

    Join our team of dedicated professionals as an Executive Assistant and contribute to the success of our organization. **Duties**: - Provide high-level administrative support to executives and senior management - Manage executive calendars, including scheduling meetings, appointments, and travel arrangements - Prepare and edit correspondence, reports, and...

  • Executive Assistant

    7 months ago

    Hamilton, Canada Aspen Insurance Holdings Full time

    Reference: ASPUS00520 Hamilton, Permanent - Full Time **About us**: Since Aspen was founded in 2002, we have become a leading, diversified specialty insurance and reinsurance company. We respond thoughtfully and creatively to find the best outcomes for our clients and business partners through carefully-tailored solutions. We believe the way we work is...

  • Chief Executive and Community Officer

    4 weeks ago

    Hamilton, Ontario, Canada LGJobs Full time

    About the RoleWe are seeking a dynamic Chief Executive to lead our organisation in delivering exceptional results and driving sustainable growth.The successful candidate will have a proven track record of strategic leadership, organisational excellence, and community engagement. They will be responsible for enhancing our capabilities, fostering close...

  • Executive Assistant

    7 months ago

    Hamilton, Canada AVL Manufacturing Inc. Full time

    Since 1998, AVL Manufacturing has been responding to industrial markets with turnkey manufacturing solutions. As an independent Canadian company focused on the design, development, engineering, and integration of renewable & nonrenewable power generation, we are committed to exceeding customer expectation. AVL Manufacturing has now transformed into one of...