Executive Assistant

6 months ago

Hamilton, Canada MHBC Full time

**MHBC **is an industry leading planning, urban design, and landscape architecture expertise firm established in 1973 that has grown to over 100 employees in 5 offices across Ontario. MHBC is dedicated to providing exceptional service to our clients, with a high level of innovation and professionalism.

We are proud of the company culture we have built to make MHBC a place where people thrive and achieve personal satisfaction and fulfillment from their work every day.

We are currently searching for a **full-time in-office Executive Assistant** to join our team at the **Hamilton location**.

As a minimum, we require an experienced and personable team player with the following:

- A positive and professional attitude;
- Strong detail oriented organizational skills;
- Advanced digital file management skills and advanced knowledge of MS Office Suite and Adobe Acrobat;
- Time management skills and multitasking priorities in a supporting role to senior executives;
- Understanding of basic bookkeeping, experience with ABAK time and billing would be considered an asset;
- Exceptional client relationship management skills;
- Ability to demonstrate complete confidentiality with respect to client projects and company business;
- Excellent written and verbal communication skills;
- Post secondary education (diploma or certificate) preferred;
- Minimum three years experience in an executive administrative role;
- Knowledge of land use planning in Ontario would be considered an asset.

Using the skills above you will be involved in a supportive capacity in a wide variety of undertakings including, but not limited to:

- Scheduling meetings, arranging conference calls, arranging catering for meeting lunches;
- Managing digital and hard copy project files;
- Organizing and managing Partner’s calendars;
- Filling in for other administrative staff positions as required due to vacation or other time away.
- MHBC is a strong advocate for diversity, equity, inclusion and belonging, and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, abilities, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. MHBC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities._

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- No weekends

Ability to commute/relocate:

- Hamilton, ON L8R 2J9: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 3 years (required)

Work Location: In person

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